Track changes turned on, inserted text doesn't get tracked

[tom.s]

Version: 2004
Operating System: Mac OS X 10.4 (Tiger)
Processor: Intel

When I insert text, only the color changes of the inserted text and NO balloon will display. A balloon will display for every other change made but not for inserted text.

I have every option turned on in preferences and tried a multitude of things... I'm at a loss here.

 

[John McGhie]

Hmmm....

Bad document, I suspect. Balloons are an "all-or-nothing" setting. If you
get them for other kinds of changes, you'll get them for insertions as well.

I assume you have revealed the Reviewing toolbar and checked to ensure that
you have not inadvertently hidden Insertions in the View settings?

Hope this helps

Version: 2004
Operating System: Mac OS X 10.4 (Tiger)
Processor: Intel

When I insert text, only the color changes of the inserted text and NO balloon
will display. A balloon will display for every other change made but not for
inserted text.

I have every option turned on in preferences and tried a multitude of
things... I'm at a loss here.

--
Don't wait for your answer, click here: http://www.word.mvps.org/

Please reply in the group. Please do NOT email me unless I ask you to.

John McGhie, Microsoft MVP, Word and Word:Mac
Sydney, Australia. mailto:[email protected]

 

[tom.s]

I meant: "what is the correct setting?"

(with a question mark)

=)

 

[John McGhie]

Sorry Tom:

The server is FUBARed (again!!): I only saw your post script, not the
question.

Please repeat...

I meant: "what is the correct setting?"

(with a question mark)

=)

--
Don't wait for your answer, click here: http://www.word.mvps.org/

Please reply in the group. Please do NOT email me unless I ask you to.

John McGhie, Microsoft MVP, Word and Word:Mac
Sydney, Australia. mailto:[email protected]

 

[tom.s]

Um, I actually was just adding a question mark to my previous posts last sentence. But let me repost it in its entirety.

"Great suggestions, I don't think the doc is corrupt. I checked what you suggested, everything was set correctly. However, after playing around in the review toolbar, there are 4 settings:

Show Final Markup
Final
Original Showing Markup
Original

This is a bit confusing. If I want to see all my changes with insertions with balloons I need to have some kind of correct combination of settings for it to appear. I have the document in Show Final Markup but when I switch to Original Showing Markup some of my insertions show up.

So I think there is a combination of settings to see this, and if I ALWAYS want to see all changes and insertions, what is the correct setting?"

thnx

 

[Jim Gordon MVP]

Version: 2004
Operating System: Mac OS X 10.4 (Tiger)
Processor: Intel

When I insert text, only the color changes of the inserted text and NO balloon will display. A balloon will display for every other change made but not for inserted text.

I have every option turned on in preferences and tried a multitude of things... I'm at a loss here.

Hi,

Several things to check:

Use Page Layout view
Make sure Markup is has a check by it in the View menu
Choose Final Showing Markup or Oringinal Showing Markup in the Show
pop-up menu on the reviewing toolbar.
In Word's preferences, in the Balloons section, make sure both
checkboxes are checked.

-Jim

 

[Jim Gordon MVP]

Um, I actually was just adding a question mark to my previous posts last sentence. But let me repost it in its entirety.

"Great suggestions, I don't think the doc is corrupt. I checked what you suggested, everything was set correctly. However, after playing around in the review toolbar, there are 4 settings:

Show Final Markup
Final
Original Showing Markup
Original

This is a bit confusing. If I want to see all my changes with insertions with balloons I need to have some kind of correct combination of settings for it to appear. I have the document in Show Final Markup but when I switch to Original Showing Markup some of my insertions show up.

So I think there is a combination of settings to see this, and if I ALWAYS want to see all changes and insertions, what is the correct setting?"

thnx

Hi,

These setting will make sure your tracked changes show in comment balloons.

View: Page Layout

View menu: Mark sure Markup is checked.

Display for review pop-up menu (first thing on the reviewing toolbar:
Final showing markup

Show menu on the reviewing toolbar has all three of these turned on:
Comments
Insertions and Deletions
Formatting

Show menu on the reviewing toolbar also has on the Reviewers submenu:
All Reviewers

Word preferences, Track changes tab:
Checked: Use balloons to display changes
Checked: Include author, time and action buttons

It may be possible to make an applescript that adjusts all those
settings so all you would have to do is run the applescript to reset
everything.

-Jim

 

[tom.s]

What a great thread to identify all the areas that affect track changes. Thanks.

Now that I understand how it all works, I had everything turned on as suggested but needed to select 'Original Showing Markup' and then it finally shows every little change I make (even adding a space).

This is probably since my boss uses Windows and the file gets converted from .docx perhaps there is just a bit of discrepancy.

But it now works, great posts. thnx

 

[tom.s]

I spoke too soon. Turns out that I still cannot see all of my changes. I have to toggle between 'Original Showing Markup' and 'Final Showing Markup'.

How annoying that you can't see every single change in just one area, and have to toggle back and forth.

Blah...

 

[John McGhie]

If you have "Show: Insertions and Deletions" turned on, then "Final Showing
Markup" will show you 'how it is going to look' and all the changes that got
it that way.

Check in Show>Preferences that you are marking both Inserted and Deleted
text...

Or switch into Draft View, which gets rid of the stupid WYSIWYG impediments
to progress and enables Real Authors to see what they are really doing

WARNING: A file containing Tracked Changes will stand about three trips to
and from a different format, then it will corrupt and you will not be able
to open the file: you will lose ALL the content.

So either you or your boss are going to have to agree to remain in the same
format until you have finished editing. My pick would be .docx format: you
have a much better chance of being able to recover .docx if something goes
wrong.

And keep at least a daily back-up (No, you don't have to believe me,
you can wait until you lose it...)

Cheers

I spoke too soon. Turns out that I still cannot see all of my changes. I have
to toggle between 'Original Showing Markup' and 'Final Showing Markup'.

How annoying that you can't see every single change in just one area, and have
to toggle back and forth.

Blah...

This email is my business email -- Please do not email me about forum
matters unless you intend to pay!

--

John McGhie, Microsoft MVP (Word, Mac Word), Consultant Technical Writer,
McGhie Information Engineering Pty Ltd
Sydney, Australia. | Ph: +61 (0)4 1209 1410
+61 4 1209 1410, mailto:[email protected]