Tracked Changes

[Tim]

I need a way to set a document to default to Final. What
we are looking for, is the default to have the form always
come up as Final and then if we need to change it (for
example, to view the balloons) then we would change
it "Final Showing Markup" and change it back to "Final"
when we were done.

Is this possible in Word XP?

 

[Shauna Kelly]

Hi Tim

I don't think this is possible in the user interface. Microsoft has
chosen the safe path. Too many people accidentally save or email
documents with tracked changes that turn out to be very embarrassing for
them. So the default in Word is the safe default: show the tracked
changes and (if you've got the right box ticked) warn the user when the
user saves a document with tracked changes.

However, you could do this in VBA using the following code:
With ActiveWindow.View
.ShowRevisionsAndComments = False
.RevisionsView = wdRevisionsViewFinal
End With

However, If you put the macro in the document itself, then the user will
get a macro security warning. If you want this document used in a
corporate environment, and you've based on the documents on a specific
corporate template, then you could put the code in the Document_Open
event in the template. (But organize insurance so that the first time
someone accidentally sends out a document with tracked changes, you'll
be protected from their ire!)

Hope this helps.

Shauna Kelly. Microsoft MVP.
http://www.shaunakelly.com/word
Melbourne, Australia