Tracking and reporting Admin/support non project time

[Angie]

I'm a newbie using Project Pro and I need help.
I have Project Server 2007 and Project Pro 2007 production.

Executive staff want to see 2 projects called "admin" and "support".

The admin and support projects will keep track of each resource’s
administrative (non working) time and time spent on support for IT systems,
(considered non project related working time).

I have a base calendar called “COA Calendar†with non working department
time for weekends, holidays, etc.

I use an enterprise resource pool and each resource has a separate resource
calendar.

Executive staff want a report all project time, admin non working and
support non working time in a report , through a master project or as a view
on PWA

Is this possible? If so, how?
I'm stumped!


Help

 

[Marc Soester [MVP]]

Hi Angie,

where to start

Firstly I would investigate some time in checking out the timesheet
functionality within Project Server 2007. Please note, timesheets will allow
you to Project and non project time ( e.g. Admin tasks, holiday ....).

At the same time you will need to know that timesheet entry is different to
Task update. The timesheet functionality allows users to update actual time.
The user will still need to update the task seperatly. This can happen via an
import process or as an extra step, depending on the granularity of how you
want to capture timesheet data.

I would investigate the timesheet functionality and the task update
functionality and would decide then how your organisation should track time.

I hope this makes sense. Please ask if you have any further questions.
Thanks
Marc

 

[Jonathan Sofer]

A comment around your use of calendars for non working time for individual
resources. This information is not easy to extract from the system into any
type of meaningful view so I would try and use another method to possibly
track resources time off. The only other feature (and only available in
2007, not 2003) that is easier to visually report against and also has the
ability to block resources working days in project schedules is using the
timesheet administration line items of type non-work.

Jonathan