Tracking changes by different reviewers in diff colors?

[Dennis K]

Hi.

Is there a way to track the changes of different reviewers in different
colors or to somehow distinguish by source? Perhaps a related question is
how do I add another reviewer to the list?

Thanks!

Dennis

 

[Suzanne S. Barnhill]

If you have "By Author" selected on the Track Changes tab of Tools |
Options, each reviewer (up to a point) will get a different color. Just be
aware that the colors are assigned randomly, so a given reviewer is not
linked to a specific color.

 

[Dennis K]

Thanks Suzanne. I tried that approach, but changes tracked for another
reviewer and my changes keep showing up in the same color. I received the
draft from the other reviewer. It seems as if we're both being treated as
the same reviewer. Is there a different way she should send her version to
me?

Thanks for your timely response.

Dennis

 

[Suzanne S. Barnhill]

The "Author" is determined by the name in the Name field on the User
Information tab of Tools | Options. If both of you have, say, Preferred Dell
Customer (don't laugh, I've seen this more times than I want to recall) in
that field, then you'll appear to be the same person.

 

[Dennis K]

BINGO! Suzanne--You are fantastic! That key piece of info--the User Info
Tab--has gotten me right to where I need to be. Thank you very much! I am
eternally grateful.

Have a wonderful weekend!

Dennis

 

[Suzanne S. Barnhill]

Glad I could help!

 

[Randy Smith]

I am working on a document edited by someone else--their comments appear in
blue, and mine appear in red (both show up with different initials). However,
when I save the document, both sets of comments change to blue, and my
comments "lose" my initials.
Any idea what's going on?

 

[Suzanne S. Barnhill]

In that case, the likelihood is that you have checked "Remove personal
information from file properties on save" on the Security tab of Tools |
Options.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
http://word.mvps.org

 

[Randy Smith]

You were correct--thanks!
RS

In that case, the likelihood is that you have checked "Remove personal
information from file properties on save" on the Security tab of Tools |
Options.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
http://word.mvps.org