Tracking Taskings in Outlook's Calendar

[SOF Guy]

I need a way to use a separate Outlook Calendar (other than my personal
calendar) to track tasks I assign to other folks and receive reminders when
these tasks/subtasks are due in a manner similar to the one I get when
appointments on my personal calendar are due. Although I can create a
separate calendar (Outlook 2003), I don’t get the reminders when due because
Outlook Calendar only does that for personal calendars.

I looked at Microsoft Project but it is overkill. It’s too complicated and
has too many features for my simple requirement.

Here's my situation. I learn of an event which requires periodic reports to
me from a subordinate. I need a calendar to indicate when these reports are
due and what type of report is required. I also need to be able to
sort/aggregate related reports (e.g., All reports on Smith’s trip.)

Does Microsoft have anything which will do that job? As I said, I think
Outlook Calendar would fill most -- if not all of my need -- if I can find a
way receive reminders from the second calendar.

Thanks.

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http://www.microsoft.com/office/com...ae3a0&dg=microsoft.public.outlook.calendaring

 

[Diane Poremsky]

why not keep them in your calendar? use categories to keep them separate
from your own appts and use views to show or hide them.

 

[Judy Gleeson \(MVP Outlook\)]

Why not use Tasks that are Categorised? They are a workflow tool and less
overkill than Project.

I hope this helps you at least a little bit!

Judy Gleeson
MVP Outlook
Outlook trainer and author of Productiv_IT with Outlook

read my articles here: www.judygleeson.com
www.acorntraining.com.au
Canberra, Australia

how to post questions: http://support.microsoft.com/?id=555375

 

[SOF Guy]

That's an option. However, the category option on my tasks is greyed out. How
would I fix that?

 

[Judy Gleeson \(MVP Outlook\)]

You mean that when you open a Task the Category button is greyed out? I have
never seen that. I have sen the Add button greyed out until you start typing
in the field to add a new Category.

Tyr this:

open a new Task - fully expanded in size. Click the Caetgories button
(bottom row) and select Master Category List. Type a new Category name in
the window and click the Add button. OK. Now select that Category from the
list. OK.

I hope this helps you at least a little bit!

Judy Gleeson
MVP Outlook
Outlook trainer and author of Productiv_IT with Outlook

read my articles here: www.judygleeson.com
www.acorntraining.com.au
Canberra, Australia

how to post questions: http://support.microsoft.com/?id=555375