Transferring Address Book and Notes

[Mimi22]

I just got a brand new computer and am trying to move my Address Book and
Notes from the old computer which runs Windows 2000 XP Professional and
Outlook 2003 to the new one which is running Windows Vista and Outlook 2007.
They are connected using a home network (Linksys.) I tried using Easy
Transfer but now can't find the information on the new computer. "My
Documents" are accessible in Word and Excel, but Address Book and Notes did
not populate the new computer's Outlook. I would like to just use Window's
Explorer to bring the files in but I can't access the Program files on the
old computer from the new one. I don't know, however, if that is where the
Address Book and Note files are kept anyway. Where would I locate these two
files on my old computer? If I could find them, I could put them out on the
C drive and get them that way. Then, once I have them, how do I get them
into the new version of Outlook?

TIA for any help!
Mimi

 

[Hal Hostetler [MVP P/I]]

Address Book and Notes are both in your Personal Folders (.PST) file. With
Outlook closed on the old computer, make a copy of this file and place it in
a folder on the new computer where it will NOT OVERWRITE any existing .PST
files. Once done, open Outlook 2007 and re-connect it to this file using
'File|Open|Outlook Data File. Once this file is open, you can drag and drop
it's contents into the new Personal Folders file created when you setup
outlook on the new machine.

Hal
--
Hal Hostetler, CPBE -- (e-mail address removed)
Senior Engineer/MIS -- MS MVP-Print/Imaging -- WA7BGX
http://www.kvoa.com -- "When News breaks, we fix it!"
KVOA Television, Tucson, AZ. NBC Channel 4
Live at Hot Licks - www.badnewsbluesband.com

 

[Mimi22]

Thank you! Your answer was very helpful! I got the old .pst file into the
new Outlook 2007. When I moved the file, I had three choices: 1) Move the
file and replace the old file, 2) Don't move the file, or 3) Move the File
and keep both the old and new files. I chose the last option because I
wasn't sure exactly what was in the file from the old computer, and wasn't
sure how it would affect the new Outlook.
Now, how can I make Outlook 2007 use the old file with the different name to
see if everything works alright, but still be able to go back to the new
file, if necessary.

Thank you!
Mimi

 

[Hal Hostetler [MVP P/I]]

It would have been much simpler had you made a COPY of the file instead of
moving it and, had you placed in ANY OTHER folder but the one where newly
created .PST file lives, renaming it wouldn't have been needed; it is quite
good that you DID rename it because replacing the new file with the old file
would have corrupted both the .PST file and your Outlook profile
(overwriting a .PST file is a BIG NO-NO!). In any event, like I posted in
the last message, open this file with 'File|Open|Outlook Data File'. You
can then drag and drop it's contents into the new .PST file, or you can set
the old file as the default and continue to use it.

Hal
--
Hal Hostetler, CPBE -- (e-mail address removed)
Senior Engineer/MIS -- MS MVP-Print/Imaging -- WA7BGX
http://www.kvoa.com -- "When News breaks, we fix it!"
KVOA Television, Tucson, AZ. NBC Channel 4
Live at Hot Licks - www.badnewsbluesband.com