Hi Susan:
The secret is that Word is a "word processor" and word processor documents
do not HAVE any "pages" until you print them. "Pages" are a figment of
Word's imagination: it makes them up on the way to the printer.
So your question becomes "How do I create some 'pages' and then move a
picture onto one of them.
To begin, you need to understand that everything in Word begins with a
paragraph, so you need to ensure that your document contains at least as
many paragraphs of text as you want pages. The paragraphs do not *have* to
contain any text, but they must exist.
Then you place a page break before them. For something like a brochure,
let's assume five pages. Ensure you have five paragraphs, and user
Insert>Break>Page Break to put a page break in front of each paragraph.
Now: select your picture and Cut it into the Clipboard.
Let's assume you want to put the picture on page 3: click in the paragraph
on page 3, and then Paste.
A picture is a "floating" object (it doesn't have to be, but that's the way
Word normally creates them). A floating object is positioned with respect
to its "anchor" and the anchor will attach itself to the paragraph closest
to the selection when you paste.
Let's ensure that you can see the anchors. Go into Page Layout View
(View>Page Layout). Now, go to Word>Preferences>General and ensure that
"Object Anchors" is checked. Now click in your picture just once. You
should immediately see an Anchor symbol appear above and to the left of the
beginning of the paragraph you clicked in. All of the picture's positioning
dimensions are being calculated with respect to this anchor.
If you do not, then the picture is not floating (yet...). So leave the
picture selected and use Format>Picture>Layout and chose "In Front of Text".
This releases the picture from the text layer and places it in the front
drawing layer. You can think of a Word document as a three-layer sandwich.
There is a layer of text, and two drawing layers, one behind and one in
front, as if they were tracing film laid either side of the document.
Once he anchor symbol appears, you can then drag the picture anywhere you
want by clicking one of the square box "handles" that will appear when you
click in it. But you CAN NOT drag the picture to a different page from that
which contains its anchor. So here's the actual answer to your question:
"To move a picture to a different page, you must either cut it and paste it
onto the new page, or drag the anchor symbol itself to a new page."
Experiment with the wrapping styles to have the text flow around the
picture. Note that there is a minimum band into which Word will attempt to
flow text: too narrow and it won't attempt to get any text in there.
This advice is specific to your request for a "brochure", a short document
with lots of things in it. If you were doing a long document, we would
recommend that you set the picture "In Line With Text" and then use the
paragraph properties to move the picture around. You give each picture its
own paragraph, and then use the space above, space below, and left and right
indents to adjust the position of the paragraph and the picture it is
sitting on.
However, if you were doing something like a monthly newsletter, where you
are going to keep the same layout but change the words and pictures, we
would recommend that you place a table on each page. You put your content
in the cells of the table, then drag the borders to move it around. When
you have it looking the way you want, you print it, then remove the content
and you can paste next month's content in without having to line anything
up.
Hope this helps
This responds to article <
[email protected]>,
from "Susan said:
I've been able to download a photo onto a brochure I'm creating, but I
have trouble moving it onto to the page i want. Can anyone help me?
Thanks
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John McGhie, Consultant Technical Writer,
McGhie Information Engineering Pty Ltd
Sydney, Australia. GMT + 10 Hrs
+61 4 1209 1410, mailto:
[email protected]