Tricky word issue: reformatting content-page as (word) will vs.free will of user

[Rolf Schmolling]

Hi there,
I've got a problem: I wrote my thesis with Word 5.1 (Mac) and worked quite a
lot on the "Contents"-page, starting with styles Word provided and then
adjusting them to my needs. Understand that I didn't used the
"Standard"style-sheet at all.

I've printed that thesis (139 Pages) from my trusty old Powerbook (OS 8.6)
and (of course) kept the file, as it was (Word 5.1), locked it and
transferred it onto my new iBook (800MHz 12,1, Combo, 640 Ram, running
Panther 10.3.2 German). When I open it with WordVx (all Updates applied) it
looks ok, but when I try to print it it changes everything: layout of
Content-page(s), page numbering etc. . Same problem when trying to convert
it to pdf via printing-dialog.

What can I do where to get Word to behave properly?

Secondly it seems to be quite difficult to get Word to not print things in
adverse order when printing to pdf.

Thanks a lot for suggestions, directions at faq-pages (haven't found
anything useful yet)...

Rolf

 

[Dayo Mitchell]

Crucial reading for anyone going from Word 5.1 to X (or 2001):

Clive Huggan's Bend Word to Your Will:

http://word.mvps.org/FAQs/WordMac/Bend/BendWord.htm

Many other useful Word tips at this site:
http://word.mvps.org/FAQs/General/

Don't have time to think about your specific problem right now, but am sure
someone will chime in--hope that gives you enough to be going on with until
then. Do see (not in Safari):

http://word.mvps.org/faqs/formatting/TextReflow.htm

Although I think there are particular differences between Word 5.1 and X, in
addition.

Dayo

 

[Elliott Roper]

Hi there,
I've got a problem: I wrote my thesis with Word 5.1 (Mac) and worked quite a
lot on the "Contents"-page, starting with styles Word provided and then
adjusting them to my needs. Understand that I didn't used the
"Standard"style-sheet at all.

If you manually inserted the page numbers you are in big trouble. Most
people would use the heading level and perhaps table of contents field
codes. Then all you need to do is "update table of contents". If the
styles you use for headings in the body of the document are not called
heading 1, heading 2.... you may have to do extra work to get the
automatic table of contents to work. Post back if you did that, I'm
sure we can find a way.

I've printed that thesis (139 Pages) from my trusty old Powerbook (OS 8.6)
and (of course) kept the file, as it was (Word 5.1), locked it and
transferred it onto my new iBook (800MHz 12,1, Combo, 640 Ram, running
Panther 10.3.2 German). When I open it with WordVx (all Updates applied) it
looks ok, but when I try to print it it changes everything: layout of
Content-page(s), page numbering etc. . Same problem when trying to convert
it to pdf via printing-dialog.

If you have a lot of work tied up in the contents and page breaks, you
could try matching the margins with the 5.1 version and hope that the
new pagination can be made to match.

What can I do where to get Word to behave properly?

Secondly it seems to be quite difficult to get Word to not print things in
adverse order when printing to pdf.

There is an option (paper handling) in the Mac print dialog that lets
you print in reverse order. My Mac seems to ignore that when printing
to PDF. I can't reproduce your problem. Note that If you document
contains sections with different margins or page orientations, those
sections will appear a separate PDFs.

Thanks a lot for suggestions, directions at faq-pages (haven't found
anything useful yet)...

Try googling this newsgroup. Others have had problems like yours
answered in the past.

 

[Rolf Schmolling]

Hi Dayo,
thanks for the TON of information (on bending word...). Will study
(instead of writing PhD always a problem with these huge and complicated
programms. I always considered myself to be fairly proficient with word)
By the way: on the site of the faq it says actual build of Safari v85 not
working. Well v.100 doesn¹t too unfortunately. So I¹ve to dedust MSExplorer
or else.

Greetings
Rolf

 

[Dayo Mitchell]

A thread you might be interested in, on this group:
Re: Character Spacing After Import (5.1 -> 98/01/X)

Dayo

 

[Paul Berkowitz]

By the way: on the site of the faq it says actual build of Safari v85 not
working. Well v.100 doesn¹t too unfortunately.

That's true. Same with Safari 1.2, v125. That comment needs to be amended
(John?).

So I¹ve to dedust MSExplorer or else.

It's still there and working OK in Panther.

--
Paul Berkowitz
MVP Entourage
Entourage FAQ Page: <http://www.entourage.mvps.org/toc.html>
AppleScripts for Entourage: <http://macscripter.net/scriptbuilders/>

Please "Reply To Newsgroup" to reply to this message. Emails will be
ignored.

 

[John McGhie [MVP - Word]]

Hi Rolf:

It's important that you read Clive's article, which Dayo referred you to.
Now, I will tell you where to look

1) Remove your table of contents and re-insert it. This time, ensure that
you choose the Format "From Template". The "From Template" format is a
mis-labelling: it really means "Leave it the way I had it." Any other
setting in that box causes Word to impose one of the pre-defined formats on
the TOC whenever it generates it.

Having done that, you are now back in control. You may then wish to use
Format>Style to visit each of the styles TOC 1 through TOC 9 and disable the
"Automatically update" checkbox. Or you may choose to leave that on until
you have completed the next step.

Now regenerate your TOC. If prompted, choose "Entire Table". The TOC will
now have the formatting you have defined in your styles.

If you have left "Automatically Update" enabled on the styles, you now need
to format only one paragraph of each style TOC 1 through TOC 9. As you
change each paragraph, all of the others at that level will receive the same
formatting, because with Automatically Update enabled, each change to a
paragraph updates its underlying style, and a style can have only one
definition throughout the entire document.

Put some work into this step to get the TOC looking and paginating exactly
the way you want it. Do NOT attempt to use any font or character formatting
outside of the style, it will all be wiped out each time the TOC
regenerates. Do NOT be tempted to edit the text or apply hard page breaks:
when a TOC is regenerated, the entire previous TOC is deleted, with all its
editing and formatting, and a new one takes its place.

When you have the TOC looking the way you want it, you can then go through
the styles and turn off Automatically Update.

Now, Hold down the SHHIFT key and choose Save All from the File menu. Save
All is a second-level menu item that will not appear unless you hold down
the shift key. It forces a save to the Template, so the next time you
insert a TOC using From Template, these are the settings you will get.

Experienced long document authors put plenty of work into getting the TOC
Styles exactly correct so they never have to edit the TOC. This way the TOC
becomes fully automatic. Every time it generates, it is right, and you
don't have to do anything. If you are including an Index, use the same
technique.

If you are including section TOCs, use the same technique but bookmark the
section you want in each. The procedure is described in the Help. If you
want to use Section Prefaces it is a good idea to reserve the down-level
styles TOC 6 through 9 for them. That way you can have different formatting
between the main TOC and the Section TOCs.

Hope this helps

Hi there,
I've got a problem: I wrote my thesis with Word 5.1 (Mac) and worked quite a
lot on the "Contents"-page, starting with styles Word provided and then
adjusting them to my needs. Understand that I didn't used the
"Standard"style-sheet at all.

I've printed that thesis (139 Pages) from my trusty old Powerbook (OS 8.6)
and (of course) kept the file, as it was (Word 5.1), locked it and
transferred it onto my new iBook (800MHz 12,1, Combo, 640 Ram, running
Panther 10.3.2 German). When I open it with WordVx (all Updates applied) it
looks ok, but when I try to print it it changes everything: layout of
Content-page(s), page numbering etc. . Same problem when trying to convert
it to pdf via printing-dialog.

What can I do where to get Word to behave properly?

Secondly it seems to be quite difficult to get Word to not print things in
adverse order when printing to pdf.

Thanks a lot for suggestions, directions at faq-pages (haven't found
anything useful yet)...

Rolf

--

Please respond only to the newsgroup to preserve the thread.

John McGhie, Consultant Technical Writer,
McGhie Information Engineering Pty Ltd
Sydney, Australia. GMT + 10 Hrs
+61 4 1209 1410, mailto:[email protected]

 

[Rolf Schmolling]

Hi,
thanks a lot for the long reply.
I will look, try and then report back. I might have changed sth. after
inserting the TOC actually, but its some time agoooo.

Thanks again.
Greetings Rolf

(I did notice that Word need a lot of support it seems so many posts...)



Am 03.02.2004 22:12 Uhr schrieb "John McGhie [MVP - Word]" unter