R
Rosemary
Hello,
We would like to circulate the information below to our
users. I'd like to ask for feedback from this group as to
the validity and accuracy of the information.
Thanks much,
Rosemary
____________________
"Unwanted Tab Stop Inserted in Outline / Paragraph
Numbering Scheme"
From Microsoft.com: ". by design of Microsoft Word, Word
may add an additional 0.25" default value to the tab
following the number of the outline numbered style that
you customize."
Workaround 1 (most consistent and most recommended method):
Set the "Follow Number With" Box to "Nothing"
1. Click on Format | Style
2. In the Style dialog box, click to select your custom
style, and then click Modify
3. In the Modify Style dialog box, click Format and then
click Numbering
4. On the Outline Numbered tab, your customized outline
numbered style should be selected (if not, see Page 3,
#4). Click Customize.
5. Click the More button to open the options, if it is
not already opened out.
6. In the Customize Outline Numbered List dialog box,
click to select each outline level (levels 1-9), and click
to change the Follow number with box for each level
to Nothing.
7. Repeat step 6 for each level of your customized
outline numbered scheme.
8. Click OK to close the Customize Outline Numbered List
dialog box.
9. In the Modify Style dialog box, click to select the
Add to template check box.
Workaround 2 (less consistent method - under certain
circumstances, the tab might reappear):
1. On the ruler, drag the tab stop off the styled
paragraph.
2. Click inside the Style name in the Formatting Toolbar,
then press Enter and answer OK to "Update the style to
reflect recent changes?".
Workaround 3 (least consistent method - under various
circumstances, the tab can easily reappear):
1. Edit each of the affected outline styles in turn
through Format | Style | Modify | Format | Tabs.
2. Choose "Clear All", then OK, OK, and Close.
*NOTE: When you type in your document, you will now need
to press CTRL + TAB after each paragraph number to put in
a tab stop. But your tab stop can now be set wherever you
want it to be set.
"The Seven Laws of Word 2000's Outline Numbering"
(From microsystems.com)
1. Create your numbering scheme inside the document
before you do anything else!
-- particularly before you copy outline numbered
paragraphs into the document!
Put another way, you should not copy outline numbered
paragraphs from Document A into Document B without having
first created the corresponding numbering scheme in
Document B.
Method 1:
-- Copy (Save As) Document A (which has your numbering
scheme already set up),
creating Document B
-- Open, then edit the contents of Document B
Method 2:
-- Create a brand new blank document, Document B
-- Set up the numbering scheme in Document B (making sure
the numbering scheme is the same as Document A, the
document you will be copying from)
-- Copy text from Document A
-- Paste text into Document B
2. The most effective way to create and modify outline
numbered schemes is through Styles
Bottom line: to create a numbering scheme, go through
Format | Style. Create a Style first, then set up and
customize your numbering scheme. It will save you a lot
of grief later on. Stay away from Format | Bullets &
Numbering.
3. If you want the text of any of your numbering levels
to be indented (that is, not flush left at the margin),
make this change through Format | Style | Modify | Format
| Numbering | Customize, and use the "Number Position"
and "Text Position" to set paragraph indents.
That is, do not set your numbered paragraph indents
through Format | Paragraph | Indents and Spacing.
4. When modifying a customized numbering scheme, never
choose any one of the "gallery" views for a numbering
scheme that isn't active -- the active numbering scheme is
that one that is bordered.
Put another way, the numbering scheme with the border
around it is the scheme that is in force for the current
numbered paragraph (the one your cursor is in).
5. Never assume that outline numbering has been correctly
and consistently applied throughout a document.
That is, if you are working on anyone else's document,
check through to make sure numbering schemes and styles
are consistently applied.
6. Each outline numbered level should have an appropriate
Style specified under "Link Level to Style" in Customize.
This is a larger, more advanced topic, and better
demonstrated than explained here.
7. Numbering is a Document Property (This one's just a
concept - you can skip it if you like.)
Translation: in WordPerfect, codes at the position where
the number was located defined the numbering scheme; the
first-line indent of the text was not managed in the
numbering scheme, but directly in the paragraph itself.
In Word, however, numbering is managed by a series of
Outline Styles, in effect for the whole document, which
are defined and applied instead.
Other Tips:
Never choose the font in more than one dialog box when
creating outline numbering schemes:
To make the paragraph number bold: Numbering | Outline
Numbered | Customize dialog box
To make the text of a paragraph bold: Format | Font
We would like to circulate the information below to our
users. I'd like to ask for feedback from this group as to
the validity and accuracy of the information.
Thanks much,
Rosemary
____________________
"Unwanted Tab Stop Inserted in Outline / Paragraph
Numbering Scheme"
From Microsoft.com: ". by design of Microsoft Word, Word
may add an additional 0.25" default value to the tab
following the number of the outline numbered style that
you customize."
Workaround 1 (most consistent and most recommended method):
Set the "Follow Number With" Box to "Nothing"
1. Click on Format | Style
2. In the Style dialog box, click to select your custom
style, and then click Modify
3. In the Modify Style dialog box, click Format and then
click Numbering
4. On the Outline Numbered tab, your customized outline
numbered style should be selected (if not, see Page 3,
#4). Click Customize.
5. Click the More button to open the options, if it is
not already opened out.
6. In the Customize Outline Numbered List dialog box,
click to select each outline level (levels 1-9), and click
to change the Follow number with box for each level
to Nothing.
7. Repeat step 6 for each level of your customized
outline numbered scheme.
8. Click OK to close the Customize Outline Numbered List
dialog box.
9. In the Modify Style dialog box, click to select the
Add to template check box.
Workaround 2 (less consistent method - under certain
circumstances, the tab might reappear):
1. On the ruler, drag the tab stop off the styled
paragraph.
2. Click inside the Style name in the Formatting Toolbar,
then press Enter and answer OK to "Update the style to
reflect recent changes?".
Workaround 3 (least consistent method - under various
circumstances, the tab can easily reappear):
1. Edit each of the affected outline styles in turn
through Format | Style | Modify | Format | Tabs.
2. Choose "Clear All", then OK, OK, and Close.
*NOTE: When you type in your document, you will now need
to press CTRL + TAB after each paragraph number to put in
a tab stop. But your tab stop can now be set wherever you
want it to be set.
"The Seven Laws of Word 2000's Outline Numbering"
(From microsystems.com)
1. Create your numbering scheme inside the document
before you do anything else!
-- particularly before you copy outline numbered
paragraphs into the document!
Put another way, you should not copy outline numbered
paragraphs from Document A into Document B without having
first created the corresponding numbering scheme in
Document B.
Method 1:
-- Copy (Save As) Document A (which has your numbering
scheme already set up),
creating Document B
-- Open, then edit the contents of Document B
Method 2:
-- Create a brand new blank document, Document B
-- Set up the numbering scheme in Document B (making sure
the numbering scheme is the same as Document A, the
document you will be copying from)
-- Copy text from Document A
-- Paste text into Document B
2. The most effective way to create and modify outline
numbered schemes is through Styles
Bottom line: to create a numbering scheme, go through
Format | Style. Create a Style first, then set up and
customize your numbering scheme. It will save you a lot
of grief later on. Stay away from Format | Bullets &
Numbering.
3. If you want the text of any of your numbering levels
to be indented (that is, not flush left at the margin),
make this change through Format | Style | Modify | Format
| Numbering | Customize, and use the "Number Position"
and "Text Position" to set paragraph indents.
That is, do not set your numbered paragraph indents
through Format | Paragraph | Indents and Spacing.
4. When modifying a customized numbering scheme, never
choose any one of the "gallery" views for a numbering
scheme that isn't active -- the active numbering scheme is
that one that is bordered.
Put another way, the numbering scheme with the border
around it is the scheme that is in force for the current
numbered paragraph (the one your cursor is in).
5. Never assume that outline numbering has been correctly
and consistently applied throughout a document.
That is, if you are working on anyone else's document,
check through to make sure numbering schemes and styles
are consistently applied.
6. Each outline numbered level should have an appropriate
Style specified under "Link Level to Style" in Customize.
This is a larger, more advanced topic, and better
demonstrated than explained here.
7. Numbering is a Document Property (This one's just a
concept - you can skip it if you like.)
Translation: in WordPerfect, codes at the position where
the number was located defined the numbering scheme; the
first-line indent of the text was not managed in the
numbering scheme, but directly in the paragraph itself.
In Word, however, numbering is managed by a series of
Outline Styles, in effect for the whole document, which
are defined and applied instead.
Other Tips:
Never choose the font in more than one dialog box when
creating outline numbering schemes:
To make the paragraph number bold: Numbering | Outline
Numbered | Customize dialog box
To make the text of a paragraph bold: Format | Font