Trying to use mailmerge for a list

[carlyn]

Document is to be a membership list for a club. I have laid it out 8.5
x 11 portrait. In order for it to fold card-style I have inserted a
graphic (upside down) and a table (with rows) so the front cover when
folded is the graphic and the back cover is the table lines for notes.

Here is my problem. Below the graphic/table I want to use columns so
the membership list will wrap on the lower half of the page so the list
will be on the inside of the page when folded. I have created the
columns and the associated tabs. used the mail mege wizard to indicate
the merge is to be a list and accessed my data source (an Access
database). I have formatted the columns with tabs so the data will be
aligned correctly. The test shows the first record fine but when I
continue to the new document the data appears at the top of the page
with a new page for every entry rather than the list I am trying to
create.

I have also tried using sections thinking I needed to start a new
section on the page for where the columns and fields are defined. If I
create the merge on a blank document (without the graphic and the
table) the merge is fine.

Any suggestions or assistance would be greatly appreciated!! Many
thanks.

 

[Doug Robbins - Word MVP]

To create a list you need to use a catalog (or in Word XP and later it is
called a directory) type mailmerge main document. But all of the other
decoration (graphic/table) will have to be added after executing the
mailmerge.

--
Hope this helps.

Please reply to the newsgroup unless you wish to avail yourself of my
services on a paid consulting basis.

Doug Robbins - Word MVP

 

[carlyn]

To create a list you need to use a catalog (or in Word XP and later it is
called a directory) type mailmerge main document. But all of the other
decoration (graphic/table) will have to be added after executing the
mailmerge.

--
Hope this helps.

Please reply to the newsgroup unless you wish to avail yourself of my
services on a paid consulting basis.

Doug Robbins - Word MVP

Isn't that odd....I previously had created a document with all the
graphics etc. included and it merged beautifully. All I had to do was
print out the required number and fold them. Unfortunately I had a hard
drive crash and that original document disappeared so I am trying to
recreate it and having no luck. Thanks for your quick response anyway
(but I find it odd that I can't create a boilerplate with graphics for
a directory/list).

 

[Graham Mayor]

From your description a label merge may be nearer the mark (or a form letter
merge with the number of 'documents' that will fit on the page duplicated
and a {Next} record field before the second and subsequent entries (if more
than two))

See http://www.gmayor.com/mail_merge_labels_with_word_xp.htm and
http://www.gmayor.com/mail_merge_graphics.htm


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Graham Mayor - Word MVP


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