Two spaces between sentences

[Montserrat]

Hi,

I've lost track of the set-up where I default to two spaces between
sentences and I'm surprised that "Help" doesn't have that answer in a
search. At least I can't find it.

Thanks, Rafael

 

[Daiya Mitchell]

Preferences, Spelling & Grammar, Settings. Word won't type 2 spaces for you
but it will flag one space as an error in grammar check and let you Change
All when running Tools | Spelling & Grammar.

 

[Phillip M. Jones, CE.T.]

Two Spaces??

Since being oa Computer I've never used two spaces after a snetence.
Back in the days I was using my electric typwriter I was.

Preferences, Spelling & Grammar, Settings. Word won't type 2 spaces for you
but it will flag one space as an error in grammar check and let you Change
All when running Tools | Spelling & Grammar.

--
------------------------------------------------------------------------
Phillip M. Jones, CET |MEMBER:VPEA (LIFE) ETA-I, NESDA,ISCET, Sterling
616 Liberty Street |Who's Who. PHONE:276-632-5045, FAX:276-632-0868
Martinsville Va 24112 |[email protected], ICQ11269732, AIM pjonescet
------------------------------------------------------------------------

If it's "fixed", don't "break it"!

mailto[email protected]

<http://www.kimbanet.com/~pjones/default.htm>
<http://www.kimbanet.com/~pjones/90th_Birthday/index.htm>
<http://www.kimbanet.com/~pjones/Fulcher/default.html>
<http://www.kimbanet.com/~pjones/Harris/default.htm>
<http://www.kimbanet.com/~pjones/Jones/default.htm>

<http://vpea.exis.net>
<http://www.vpea.org>

 

[Clive Huggan]

It can be a problem if you send out documents and other people work on them
and send them back, Phillip.

Cheers,
Clive
======

 

[Phillip M. Jones, CE.T.]

Appologies for my spelling.

Two Spaces??

Since being oa Computer I've never used two spaces after a sentence.
Back in the days I was using my electric typwriter I was.

--
------------------------------------------------------------------------
Phillip M. Jones, CET |MEMBER:VPEA (LIFE) ETA-I, NESDA,ISCET, Sterling
616 Liberty Street |Who's Who. PHONE:276-632-5045, FAX:276-632-0868
Martinsville Va 24112 |[email protected], ICQ11269732, AIM pjonescet
------------------------------------------------------------------------

If it's "fixed", don't "break it"!

mailto[email protected]

<http://www.kimbanet.com/~pjones/default.htm>
<http://www.kimbanet.com/~pjones/90th_Birthday/index.htm>
<http://www.kimbanet.com/~pjones/Fulcher/default.html>
<http://www.kimbanet.com/~pjones/Harris/default.htm>
<http://www.kimbanet.com/~pjones/Jones/default.htm>

<http://vpea.exis.net>
<http://www.vpea.org>

 

[Clive Huggan]

You're a creative mis-speller, Phillip -- I always enjoy reading your posts!
;-)

(And since I use Entourage to post, I have a trusty dictionary watching my
every move...)

Cheers,

Clive
=======

 

[Phillip M. Jones, CE.T.]

Problem is lots of times I misspell and the the spell checker don't
catch it because its spelled write (... I mean right).

Appologies for my spelling.

--
------------------------------------------------------------------------
Phillip M. Jones, CET |MEMBER:VPEA (LIFE) ETA-I, NESDA,ISCET, Sterling
616 Liberty Street |Who's Who. PHONE:276-632-5045, FAX:276-632-0868
Martinsville Va 24112 |[email protected], ICQ11269732, AIM pjonescet
------------------------------------------------------------------------

If it's "fixed", don't "break it"!

mailto[email protected]

<http://www.kimbanet.com/~pjones/default.htm>
<http://www.kimbanet.com/~pjones/90th_Birthday/index.htm>
<http://www.kimbanet.com/~pjones/Fulcher/default.html>
<http://www.kimbanet.com/~pjones/Harris/default.htm>
<http://www.kimbanet.com/~pjones/Jones/default.htm>

<http://vpea.exis.net>
<http://www.vpea.org>

 

[Paul Berkowitz]

Problem is lots of times I misspell and the the spell checker don't
catch it because its spelled write (... I mean right).

(Not all that often, Phillip. ;-) Most of the time it's just spelled wrong!)

 

[Montserrat]

Word 2001

Re: "...but it will flag one space as an error in grammar..."

Hi Daiya,

I think there is a place where grammar check is programed (by the user) to
flag that one space as an error, but I don't remember and can't find where
that place is.

Rafael




Two Spaces??

Since being oa Computer I've never used two spaces after a sentence.
Back in the days I was using my electric typwriter I was.

Daiya Mitchell wrote:

Preferences, Spelling & Grammar, Settings. Word won't type 2 spaces
for you
but it will flag one space as an error in grammar check and let you
Change
All when running Tools | Spelling & Grammar.


On 5/9/05 9:37 AM, "Montserrat" wrote:


Hi,

I've lost track of the set-up where I default to two spaces between
sentences and I'm surprised that "Help" doesn't have that answer in a
search. At least I can't find it.

Thanks, Rafael









--
------------------------------------------------------------------------
Phillip M. Jones, CET |MEMBER:VPEA (LIFE) ETA-I, NESDA,ISCET, Sterling
616 Liberty Street |Who's Who. PHONE:276-632-5045, FAX:276-632-0868
Martinsville Va 24112 |[email protected], ICQ11269732, AIM pjonescet
------------------------------------------------------------------------

If it's "fixed", don't "break it"!

mailto[email protected]

<http://www.kimbanet.com/~pjones/default.htm>
<http://www.kimbanet.com/~pjones/90th_Birthday/index.htm>
<http://www.kimbanet.com/~pjones/Fulcher/default.html>
<http://www.kimbanet.com/~pjones/Harris/default.htm>
<http://www.kimbanet.com/~pjones/Jones/default.htm>

<http://vpea.exis.net>
<http://www.vpea.org>

 

[Daiya Mitchell]

Yes, and the place is Preferences, Spelling and Grammar panel, click on
Settings...

 

[Montserrat]

Word 2001

Right.

But also, when you say below "... it will flag one space as an error in
grammar check and let you Change All when running Tools | Spelling &
Grammar," I only have a 'Change' click that allows me to change one at a
time. I don't see a "Change All" click.

Rafael



Yes, and the place is Preferences, Spelling and Grammar panel, click on
Settings...

Daiya

Daiya Mitchell wrote:

Preferences, Spelling & Grammar, Settings. Word won't type 2 spaces
for you but it will flag one space as an error in grammar check and let you
Change All when running Tools | Spelling & Grammar.


From: Daiya Mitchell <[email protected]>
Newsgroups: microsoft.public.mac.office.word
Date: Thu, 12 May 2005 11:40:34 -0700
Subject: Re: Two spaces between sentences

Yes, and the place is Preferences, Spelling and Grammar panel, click on
Settings...


On 5/12/05 11:33 AM, "Montserrat" wrote:

Word 2001

Re: "...but it will flag one space as an error in grammar..."

Hi Daiya,

I think there is a place where grammar check is programed (by the user) to
flag that one space as an error, but I don't remember and can't find where
that place is.

Rafael





Daiya Mitchell wrote:

Preferences, Spelling & Grammar, Settings. Word won't type 2 spaces
for you but it will flag one space as an error in grammar check and let you
Change All when running Tools | Spelling & Grammar.


On 5/9/05 9:37 AM, "Montserrat" wrote:


Hi,

I've lost track of the set-up where I default to two spaces between
sentences and I'm surprised that "Help" doesn't have that answer in a
search. At least I can't find it.

Thanks, Rafael

 

[Daiya Mitchell]

I may have misremembered on the Change All, or it may be an option they
added since Word 2001.

Change All, if it exists for this setting in Word 2001, would only be in the
Tools | Spelling and Grammar dialog, *not* on the right-click menu, I
suspect.

 

[CyberTaz]

Hi Gang-

Just wanted to get in the game a little...

FWIW, the convention of typing 2 paces between sentences is a throwback
concession to the manual typewriter, and is not grammatically correct. The
technique was adopted out of necessity to improve readability of documents
prepared using mono-spaced devices. Modern technology (proportional spacing)
renders that improvised "fix" unnecessary since the problem, itself, no
longer exists. (The exception could be in the case of using fixed-width
fonts.)

If anyone is interested, one fairly concise commentary on the subject can be
found at

http://webword.com/reports/period.html

Although the article is dated 1999 it is quite valid and cites some
noteworthy authorities on the subject as it pertains to documents created
for both Web & Print production.

Bottom line, the practice is not only archaic, but can very well _detract_
from the readability of the document and create unnecessary formatting
issues. Oddly enough, some organizations (including the U. S. Government)
still have such protocol mandated simply because the time has not been taken
to update them... Just like the practice of pressing Return twice to get
space between paragraphs.

Ain't this FUN? |:>)

Hi,

I've lost track of the set-up where I default to two spaces between
sentences and I'm surprised that "Help" doesn't have that answer in a
search. At least I can't find it.

Thanks, Rafael

-- (e-mail address removed)

 

[JE McGimpsey]

Just like the practice of pressing Return twice to get
space between paragraphs.

It's not just the government. Microsoft often puts out Word docs with
double paragraph marks!

 

[Montserrat]

Diaya,
Here's what it is

Tools | Spelling and Grammar:English(US) ý Options click ý Spelling Grammar
dialogue ý Grammar section below ý lower right click Settings ý Grammar
Settings dialogue ý go down to ³Require² space required between sentences ý
drop down menu with three choices, Œ1¹ Œ2¹ Œdon¹t check¹. Then, in word
2001, running the spelling and grammar check only picks up single spaces to
'suggest change' to fix to two spaces as the check goes along. There seems
to be no ³Change all². Too bad. But all I have to do is get used to adding
two spaces as I write, then it¹s time saved on the grammar check.

Rafael

 

[Montserrat]

Hi,

Good website and good good FWIW. I'm told by professionals that a proposal
to a literary agent (and the book itself) should have two spaces. Actually,
I've also heard the one space dictum. I'm now going to the 'angels on the
head of a pin' newsgroup.

Thanks, Rafael

 

[Montserrat]

Thanks to:

Daiya
Paul
JE
Phillip
Clive

Rafael

From: JE McGimpsey <[email protected]>
Organization: McGimpsey & Assoc,
Newsgroups: microsoft.public.mac.office.word
Date: Fri, 13 May 2005 20:52:23 -0600
Subject: Re: Two spaces between sentences



It's not just the government. Microsoft often puts out Word docs with
double paragraph marks!

 

[Sidney]

Hi,

I've lost track of the set-up where I default to two spaces between
sentences and I'm surprised that "Help" doesn't have that answer in a
search. At least I can't find it.

Thanks, Rafael

Preferences > Spelling and Grammar > Writing Style=Custom , Options...

 

[Sidney]

Preferences > Spelling and Grammar > Writing Style=Custom , Options...

Ach!
Due to annoyances with my reader and server, I didn't see that the rest
of this thread existed. Interesting read. Sorry.

 

[John McGhie [MVP - Word and Word Macintosh]]

Phillip:

If you weren't so BIG, I would come and personally kill you for starting
that thread off again....

Two Spaces??

Since being oa Computer I've never used two spaces after a snetence.
Back in the days I was using my electric typwriter I was.

--

Please reply to the newsgroup to maintain the thread. Please do not email
me unless I ask you to.

John McGhie <[email protected]>
Microsoft MVP, Word and Word for Macintosh. Consultant Technical Writer
Sydney, Australia +61 4 1209 1410