Hi Norm:
Those are not "Types" of styles. Those are "Selections" (in other words,
they are "views") from the Style Collection in the current document.
Microsoft has intentionally made this as confusing as possible, for reasons
that escape me. First, let's review the basics:
1) In Microsoft Word, ALL formatting is a "style", whether you think it is
or not. Internally, Word stores all formatting as styles.
2) Styles are not stored inline with the text, they are stored in a table
like a spreadsheet at the end of the document, below the last paragraph (and
thus, off the display and never shown) is a Styles Collection.
3) All styles are LOCAL to the document. So: anything you see in a list of
styles is currently in the document that contains the insertion point
(cursor).
When you create a document: it sets a reference to the template you created
it from, and copies ALL of the styles from that template into the document.
Unless you specify a different template (or double-click a different
template) that template is Normal.dotm.
If you look in the Formatting Palette, only two views are available (they
left one out, presumably an oversight).
If you look in Format>Style... There are three views available:
* All styles means just that: all of the styles that are available in the
document.
* Styles in Use supposedly means "Only the styles that have been applied to
text in this document". See below...
* User Defined Styles shows only the styles you have created that are not
part of Word's default list.
There is no view named "Global", but all styles in the Normal template are
always accessible in the document, so some users refer to these as "global
styles" because the Normal template is one of the "global templates".
In Windows Word, you can customise each of these views to show you only the
styles you select for each view. You can also restrict the formatting in
the document to only the list of styles you specify, and optionally, lock
that setting with a password.
Mac Word 2008 does not have those features, and it therefore tends to break
the style settings in any document that has them specified. A bug...
"Styles In Use" functionality is badly designed, but Mac BU can't change it
because it's a WinWord function. It literally means "Any style that is, or
ever has been, used in this document."
The style table in the document contains a column labelled "InUse". When
the document is created, all styles from the template are added to the
table. As new styles are created in the document, they are also added to
the table.
When each style is first applied to some text, the "InUse" cell for that
style is set to "True". The bug is that there is no mechanism to set it
back to False.
So if a style is applied to some text, and that text is subsequently deleted
from the document, the style name still appears in the "In Use" view. The
only way to actually delete a style from the document is to use VBA, and you
have to design your code very carefully, otherwise it is really easy to
corrupt the document internal structure so it won't open at all.
Hope this helps
A style beginner is confused by the terminology.
Trying to understand the differences in "style" types: global, all
styles, user defined styles, styles in use and available styles. And
maybe there are others.
Plus, what appears in the style window in the Formatting Toolbar does
not match up with what is presented in the style list in the Formatting
Palette or in the Style window under Format/Style.
Is there a place to go in Word Help or online to understand this? I
haven't found it yet.
BTW, I'm using Word 2008.
Thanks for any tips.
--
The email below is my business email -- Please do not email me about forum
matters unless I ask you to; or unless you intend to pay!
John McGhie, Microsoft MVP (Word, Mac Word), Consultant Technical Writer,
McGhie Information Engineering Pty Ltd
Sydney, Australia. | Ph: +61 (0)4 1209 1410
+61 4 1209 1410, mailto:john@mcghie.name