Unexplained growth of file size

[BobH]

I have a large document - about 50 pages with graphics. Upon saving to a
different file name I find that the size has grown by 1,000 times - from
757kb to 73,000kb. Sure, I added about ten pages of mostly text but a few
bitmap images, but not that much!

How can I find out what happened? How can I fix it?

Please help!

thanks,

bob

 

[p0]

I have a large document - about 50 pages with graphics.  Upon saving toa
different file name I find that the size has grown by 1,000 times - from
757kb to 73,000kb.  Sure, I added about ten pages of mostly text but a few
bitmap images, but not that much!

How can I find out what happened?  How can I fix it?

Please help!

thanks,

bob

There probably are a couple of reasons for the file size. For example,
you could have pasted huge bitmaps while you are actually only showing
a scaled down version in your document (crop/shrink them to the right
size before including them in your document). There could be hidden
stuff from editing. That is often placed at the end of your document.
Deleting it (by deleting the final paragraph marker) often helps.
Alternatively, you could select your entire document except the last
paragraph marker and try copying that to a new file and save that one.

Yves
It's not really fixing. But there is a lot of things you can do. For
example, you could shrink your images

 

[Suzanne S. Barnhill]

There are a number of reasons for excessive file size, including:

1. Fast Saves: Disable this at on the Save tab of Tools | Options.

2. Preview Picture: Clear the check box on the Summary tab of File |
Properties.

3. Versions (File | Versions): Make sure "Automatically save version on
close" is not turned on.

4. Revisions (Tools | Track Changes):
Highlight Changes: Make sure "Highlight changes on screen" is turned on
(or that "Final Showing Markup" is displayed).
Accept/Reject Changes: If "Accept All" or "Reject All" is available then
revisions are present; accept or reject all changes, then turn Track Changes
off.

5. Keep track of formatting (Tools | Options | Edit). This is reportedly a
major cause of file bloat in Word 2002 and above.

6. Embedded True Type fonts (Tools | Options | Save); embedding fonts should
be avoided wherever possible.

7. Embedded linguistic data (Tools | Options | Save).

8. Embedded graphics: When feasible, it is preferable to link the graphics.
That is, when you insert the graphic, click the arrow beside Insert in the
Picture dialog and choose Link to File rather than Insert or Insert and
Link.

9. Embedded objects: These are even worse than ordinary graphics saved with
the document. If you see an { EMBED } code when you press Alt+F9, the
graphic is an OLE object. Unless you need to be able to edit the object in
place, unlink it using Ctrl+Shift+F9.

10. File format: Make sure you are saving as a Word document; in some cases
..rtf (Rich Text Format) files are significantly larger than .doc files.

11. Document corruption: See
http://www.mvps.org/word/FAQs/AppErrors/CorruptDoc.htm.


--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
http://word.mvps.org

 

[BobH]

Apparently it was corrupt. I did the procedure outlined in the Document
Corruption below and the file size went from 73meg to 1.5. This is
unbelievable!

Thank you, thank you, thank you...

Bob

 

[Suzanne S. Barnhill]

You're very welcome.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
http://word.mvps.org