Unknown break causing one document to print as two

[dean.capper]

Hi, I'm working on my résumé in which I've included some graphics on
the last three pages. When I make a print preview, for some reason
Word prints the three pages with graphics as a separate document. Of
course, when I try to print the document with my printer, Word makes
two print jobs.

I've deleted the section break before these pages, but the header and
footer still list them as a separate section. They are section 10,
while the page immediately before it is section 6. Is it possible to
delete the invisible sections between 6 and 10? I've found and deleted
some other extraneous section breaks that word made towards the top of
the document, but the printing problem wasn't solved.

From poking around on this forum, I read that different margins/page

settings can make word think that a new section should be a new page.
So I checked, and the margins of the pages with graphics were a little
wider than the margins of previous pages, but slimming them down to
match the others did not solve the problem, either.

Why do the other section breaks not cause word to divide the document,
too?

I'm using Word X on 1.5GHz powerbook with OS10.4.8.

Thanks for any help,
Dean

 

[Simon Simpson]

Dear Dean,

This is a problem I've been very familiar with !

It is caused by one kind or another of section break which Word, when
printing, decides must be two documents. This applies to creating PDFs
as well.

The fix is to FIRST select the entire document (Select All). Then go
to Page Setup, and select your printer from the "Format for:" and
your preferred "Paper size:" from the pull-down menus. Save the
document. Print. With a little luck and a following wind Word should
only print a single document, or create a single PDF.

My good wishes,
Simon

 

[Paul Berkowitz]

This is a problem I've been very familiar with !

It is caused by one kind or another of section break which Word, when
printing, decides must be two documents. This applies to creating PDFs
as well.

This wouldn't be Word's "decision", but the OS's. Word passes printing on to
the standard OS X printing drivers. Presumably they don't know what a
"section" is and treat the sections as separate documents. That's safer than
ignoring sections completely: doing so might result in all sections having
the same page setup and maybe even same formatting as the first section,
when the whole point of separate sections is to introduce varied setups.

The fix is to FIRST select the entire document (Select All). Then go
to Page Setup, and select your printer from the "Format for:" and
your preferred "Paper size:" from the pull-down menus. Save the
document. Print. With a little luck and a following wind Word should
only print a single document, or create a single PDF.

That's a good workaround. Here you're restricting the "sameness" of sections
to just those elements absolutely required by the OS printing drivers,
allowing all other variations in setup and formatting of separate sections
to remain.

I agree that this would be a good default workaround for Word to impose when
printing multiple-sectioned documents.

--
Paul Berkowitz
MVP MacOffice
Entourage FAQ Page: <http://www.entourage.mvps.org/faq/index.html>
AppleScripts for Entourage: <http://macscripter.net/scriptbuilders/>

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