Unwanted Style Changes

[Glenn R]

My company has a document template that has a custom style set. Fo
some reason, the numbering is disappearing from the styles. If i open
document with the correct styles and save as a quick style set, th
numbering disappears from it. Everything else about the styles stay
the same but the numbering is gone. In some cases, it's only happene
with one of the three numbering levels.

The only workaround that i have found is to copy a heading from anothe
document, select it and then 'update style to match selection.' Usin
the format painter between the documents does not solve the problem.

Our documents get a lot of cutting and pasting from other documents wit
different styles so that's likely the root of the problem but it seem
to manifest itself into 'clean' documents that have been started fro
scratch as well.

Any assistance would be appreciated

 

[Suzanne S. Barnhill]

The "bible" for numbering is
http://www.shaunakelly.com/word/numbering/numbering2003.html (for Word 2003
and earlier) or
http://www.shaunakelly.com/word/numbering/numbering20072010.html,
appropriate. Set up your outline-numbered/multilevel list linked to styles
as Shauna describes, and it is practically unbreakable.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
http://word.mvps.org

 

[Stefan Blom]

Apparently the underlying list format, the so-called list template, doesn't
follow when you switch style sets. A safer approach would be to set up a
template with your style-based numbering. You could then easily create
templates based on the template whenever you need that particular
formatting. See the article(s) that Suzanne linked to.

To add the formatting of your template to an existing document: Create a new
document based on your template. Then insert the content of your existing
document into the document.

-- 
Stefan Blom
Microsoft Word MVP




---------------------------------------------
"Glenn R" wrote in message

My company has a document template that has a custom style set. For
some reason, the numbering is disappearing from the styles. If i open a
document with the correct styles and save as a quick style set, the
numbering disappears from it. Everything else about the styles stays
the same but the numbering is gone. In some cases, it's only happened
with one of the three numbering levels.

The only workaround that i have found is to copy a heading from another
document, select it and then 'update style to match selection.' Using
the format painter between the documents does not solve the problem.

Our documents get a lot of cutting and pasting from other documents with
different styles so that's likely the root of the problem but it seems
to manifest itself into 'clean' documents that have been started from
scratch as well.

Any assistance would be appreciated.

 

[Lisa Wilke-Thissen]

"Stefan Blom" wrote

A safer approach would be to set up a template with your style-based
numbering. You could then easily create templates based on the
template
whenever you need that particular formatting.

if people are used to use styles consistently, and if people most time
avoid direct formatting, in a document this option can be helpful:
Word 2003: Tools | Templates and Add-Ins | Automatically update
document styles
Word 2010: Developer tab | Document template ...

 

[Stefan Blom]

Of course I meant to write that you create *documents* based on the
template.

-- 
Stefan Blom
Microsoft Word MVP




---------------------------------------------
"Stefan Blom" wrote in message
Apparently the underlying list format, the so-called list template, doesn't
follow when you switch style sets. A safer approach would be to set up a
template with your style-based numbering. You could then easily create
templates based on the template whenever you need that particular
formatting. See the article(s) that Suzanne linked to.

To add the formatting of your template to an existing document: Create a new
document based on your template. Then insert the content of your existing
document into the document.

 

[Stefan Blom]

Indeed, "Automatically update document styles" might be useful in a
corporate environment. I'm not sure how well it works in conjunction with
*numbered* styles, though.

-- 
Stefan Blom
Microsoft Word MVP




---------------------------------------------
"Lisa Wilke-Thissen" wrote in message
if people are used to use styles consistently, and if people most time
avoid direct formatting, in a document this option can be helpful:
Word 2003: Tools | Templates and Add-Ins | Automatically update
document styles
Word 2010: Developer tab | Document template ...

 

[Glenn R]

Thanks for the info folks. I don't think that the template was buil
quite as robustly as it could have so I'm going to start from scratc
and get clear of all of the baggage that the template has built up.

I appreciate the help.

;491977']Indeed, "Automatically update document styles" might be usefu
in a
corporate environment. I'm not sure how well it works in conjunctio
with
*numbered* styles, though.

-- 
Stefan Blom
Microsoft Word MVP




---------------------------------------------
"Lisa Wilke-Thissen" wrote in message
if people are used to use styles consistently, and if people most time
avoid direct formatting, in a document this option can be helpful:
Word 2003: Tools | Templates and Add-Ins | Automatically update
document styles
Word 2010: Developer tab | Document template ...