Update toc dialog box doesn't come up

[Jello]

I need to update my table of contents with just page numbers. When
right click and choose update field, the update toc dialog box doesn'
come up. It updates the entire table of contents and changes th
formatting. How can I remedy this

 

[Peter T. Daniels]

The formatting should be put into the styles for each of the ToC
levels, rather than applied after the ToC has been generated. If
you've already done that, what sort of formatting is changing?

You might try Show Fields (is that Shift-F9?) and right-click on the
gobbledegook that appears. But indeed, whenever I update a ToC or an
Index, it does ask whether to do just the page numbers or the whole
thing.

 

[Suzanne S. Barnhill]

I find that in some cases it will automatically update the entire table
(without asking). I know this is the case in an appendix listing that
doesn't include page numbers, but I think it may also happen when Word knows
that there is content to add/change.

"Peter T. Daniels" wrote in message

The formatting should be put into the styles for each of the ToC
levels, rather than applied after the ToC has been generated. If
you've already done that, what sort of formatting is changing?

You might try Show Fields (is that Shift-F9?) and right-click on the
gobbledegook that appears. But indeed, whenever I update a ToC or an
Index, it does ask whether to do just the page numbers or the whole
thing.

 

[Peter T. Daniels]

Sometimes Word knows entirely too much for its own good.

 

[Stefan Blom]

Note that Shift+F9 shows/hides field codes in the selection, while Alt+F9
shows/hides all field codes.

--
Stefan Blom
Microsoft Word MVP




"Peter T. Daniels" wrote in message

The formatting should be put into the styles for each of the ToC
levels, rather than applied after the ToC has been generated. If
you've already done that, what sort of formatting is changing?

You might try Show Fields (is that Shift-F9?) and right-click on the
gobbledegook that appears. But indeed, whenever I update a ToC or an
Index, it does ask whether to do just the page numbers or the whole
thing.

 

[Stefan Blom]

Stefan Blom
Microsoft Word MVP

Sometimes Word knows entirely too much for its own good.

 

[Jello]

The entire format of the table of contents changes. I haven't put i
into the styles for the Toc levels. How do I do that? I just want th
dialog box to pop up so I can only update the page numbers.

 

[Stefan Blom]

As stated in other replies, if Word finds that headings have been added or
removed, it will update the whole TOC without asking you. There is no way around
that.

--
Stefan Blom
Microsoft Word MVP




"Jello" wrote in message
The entire format of the table of contents changes. I haven't put it
into the styles for the Toc levels. How do I do that? I just want the
dialog box to pop up so I can only update the page numbers.

 

[Suzanne S. Barnhill]

You modify TOC styles the same way as any other, though actually it's a bit
easier for TOC styles because they're set to update automatically, so any
changes you make to the paragraph formatting will be made to the style.
Direct font formatting doesn't seem to reliably update the style; for that
you will probably need to modify the style directly: see
http://www.shaunakelly.com/word/styles/ModifyAStyle.html.

"Jello" wrote in message

The entire format of the table of contents changes. I haven't put it
into the styles for the Toc levels. How do I do that? I just want the
dialog box to pop up so I can only update the page numbers.