Use of Character styles

[Sverre Medalen]

In my document I want to emphasize text for evaluation that other persons
shall find easily. Thereafter I want to be able to easily remove the
emphasize so that the text regains its initial formatting.

To solve this, I've made a style of type Character and changed its colour to
red. I marked som text (in Times New Roman, 10pt, black) with that character
style. The text changed from black to red, while keeping the font-family and
size of the Paragraph style, as expected.
Thereafter I deleted the Character style to see if the marked text regained
its initial format. The text colour went back to black, but the font-family
and size became Arial and 11pt respectively. How can I get Word to give a
text marked with a Character style the style of its Paragraph style when I
delete the Character style?

Regards,
Sverre

 

[Stefan Blom]

Are you sure that the underlying paragraph style is correctly formatted?
If so, it should suffice to select the text and press Ctrl+SpaceBar to
reset its font formatting.

--
Stefan Blom
Microsoft Word MVP


in message
news:[email protected]...

 

[Sverre Medalen]

Stefan,

Thanks for your quick replay.

I did some more tests. This time I paid more attention to which style the
Character style was applied to. My experience was the following:
- When Character style is applied to a Paragraph style type, removing the
Character style made the text go back to the initial formatting of the
Paragraph style.
- When Character style is applied to text in a table (of the style Table
Grid),
removing the Character style made the text go back to its initial colour,
but
the font-family changed to Arial (from Times New Roman) and text size
changed to 11pt (from 10pt).

Does this make more sence? Should I use another style than Table Grid inside
tables to avoid this problem in tables?

Stefan Blom skrev:

 

[Charles Kenyon]

What happens when you select text of your Table Grid style (to which you
never applied your character style) and press Ctrl-Spacebar?
--
Charles Kenyon

Word New User FAQ & Web Directory: http://addbalance.com/word

Intermediate User's Guide to Microsoft Word (supplemented version of
Microsoft's Legal Users' Guide) http://addbalance.com/usersguide

See also the MVP FAQ: http://www.mvps.org/word which is awesome!
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[Suzanne S. Barnhill]

This is an annoying peculiarity of table styles. Perhaps you would have
better luck using highlighting or comments or Track Changes?

 

[Bruce Rusk]

Why not keep the character style, but instead of deleting it change its font
color back to black?

 

[Sverre Medalen]

Hi Charles,

Selecting a text in a table, having been formatted by a Character style,
after deleting the Character style and pressing Ctrl-Spacebar did not reset
to the initial formatting.

Any idea of why this does not work the same way as for Paragraph style
formatted text outside a table?

Charles Kenyon skrev:

 

[Stefan Blom]

I'm not that familiar with table styles, but apparently they pick up
formatting from the Normal style if that style has been modified (see
for example
http://groups.google.se/group/micro...ic.word.*&rnum=15&hl=sv&#doc_c757e89780657952).

What happens if you change the Normal style to the formatting you want
for the table? Does that fix the problem?

Of course, this means that any text currently using Normal would be
formatted in the wrong manner. A workaround for this (in turn) is to
apply a different style, formatted the way you like it.

This is certainly an unintuitive way of doing things, but I guess it
could be worth trying. Do the test on a copy of the document just in
case!

--
Stefan Blom
Microsoft Word MVP


in message

 

[Charles Kenyon]

What happens when you select text that has _not_ been formatted using your
Character style and press Ctrl-Spacebar?
--
Charles Kenyon

Word New User FAQ & Web Directory: http://addbalance.com/word

Intermediate User's Guide to Microsoft Word (supplemented version of
Microsoft's Legal Users' Guide) http://addbalance.com/usersguide

See also the MVP FAQ: http://www.mvps.org/word which is awesome!
--------- --------- --------- --------- --------- ---------
This message is posted to a newsgroup. Please post replies
and questions to the newsgroup so that others can learn
from my ignorance and your wisdom.