User-defined fields in this item/folder

[tjsmags]

I am entering all the students in our elementary school into CONTACTS. I
would like to edit/change the default CONTACT form, if possible. I want to
add some fields, such as MOTHER, FATHER, ALLERGIES, MEDICATIONS, etc. When I
go under the last tab, ALL FIELDS, I choose USER DEFINED FIELDS IN THIS ITEM.
I add MOTHER and FATHER, but it lists them under the USER DEFINED FIELDS IN
FOLDER.

I would like these fields for ALL contacts added (i.e. a new form). But, I
would love these fields to show right when you click the last tab, ALL
FIELDS. I always have to do the drop down and choose USER DEFINED FIELDS IN
FOLDER to see the new fields. How do I change this?

Also, how do I change the newly edited form to be the DEFAULT one?

Is there a way while in a contact to PRINT specific fields and not just
fields that have data in them? I would like some of the new fields I added
to print ALL THE TIME, even if there's no data. The reason being is that I
want all parents to sign off on the printout showing we're not missing any
crucial info (i.e. medications). Maybe I just need to type the word NONE in
those fields and then they'll print!!??

 

[Sue Mosher [MVP-Outlook]]

When I

go under the last tab, ALL FIELDS, I choose USER DEFINED FIELDS IN THIS ITEM.
I add MOTHER and FATHER, but it lists them under the USER DEFINED FIELDS IN
FOLDER.

Design a form that shows those new fields on a custom page. That will make them part of the form design, not just part of the folder design. Note also that, once you fill in data for one of those fields for a particular item, you should see it in both lists on the All Fields page

Also, how do I change the newly edited form to be the DEFAULT one?

See http://www.outlookcode.com/d/newdefaultform.htm

Is there a way while in a contact to PRINT specific fields and not just
fields that have data in them?

See http://www.outlookcode.com/d/customprint.htm. The Word template technique is the most flexible and highly recommended.
--
Sue Mosher, Outlook MVP
Author of Configuring Microsoft Outlook 2003

and Microsoft Outlook Programming - Jumpstart for
Administrators, Power Users, and Developers

 

[tjsmags]

Where, EXACTLY, do I go to create a new form?

Design a form that shows those new fields on a custom page. That will make them part of the form design, not just part of the folder design. Note also that, once you fill in data for one of those fields for a particular item, you should see it in both lists on the All Fields page


See http://www.outlookcode.com/d/newdefaultform.htm


See http://www.outlookcode.com/d/customprint.htm. The Word template technique is the most flexible and highly recommended.
--
Sue Mosher, Outlook MVP
Author of Configuring Microsoft Outlook 2003

and Microsoft Outlook Programming - Jumpstart for
Administrators, Power Users, and Developers

 

[Sue Mosher [MVP-Outlook]]

Tools | Forms | Design a Form. See http://www.outlookcode.com/d/forms.htm

--
Sue Mosher, Outlook MVP
Author of Configuring Microsoft Outlook 2003

and Microsoft Outlook Programming - Jumpstart for
Administrators, Power Users, and Developers