Users losing form data on Print

K

KC

We have distributed Word form templates with Tools/Options/Print/UpdateFields
enabled. When SOME users Print, they are losing the data they entered into
the protected form. Word Help (online and books) only explains how to enable
the Update-Fields-on-Print option. It does not acknowledge that this
abberation might occur, or explain how to avoid it. Since fields and links
are in both body and headers/footers, using normal update fields methods is
complicated for our range of users. We'd like to make it SIMPLE (read that
"error-proof"). [Forms were created in Word 2003; used principally by Word
98 and higher. Tried using an UpdateFileds macro, but it will work only in an
unprotected document.]

HELP!
 
B

Beth Melton

Instead of trying to update fields using a macro or on printing you
should use the "Calculate on exit" option in the form field
properties. Turn this on for those fields that supply the data for
updating. This is the simple 'error-proof' method. :)

--
Please post all follow-up questions to the newsgroup. Requests for
assistance by email can not be acknowledged.

~~~~~~~~~~~~~~~
Beth Melton
Microsoft Office MVP

Word FAQ: http://mvps.org/word
TechTrax eZine: http://mousetrax.com/techtrax/
MVP FAQ site: http://mvps.org/
 

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