Users not permitted to view project workspace

[Paul DeLeo]

I've found that the only way I can enable users to access a Project
Workspace, I must grant "manage windows sharepoint services" permission to
the user/group. If I don't do this, when accessing the site, they are
prompted for their username/password/domain and then denied access. There
must be a better way - I don't really want them to "manage" SharePoint
services configuration, I just want to enable them to use the project site
for collaboration. Any suggestions? thanks

 

[Gary L. Chefetz [MVP]]

Paul:

By default, all Windows users in Project Server have access to the Public
Documents Site. Team Members get access to individual project sites by
having assignments in the project. Executives get access because they're
members of the Executive group. Does this help you?

--


Gary L. Chefetz, MVP
"We wrote the books on Project Server"
http://www.msprojectexperts.com

For Project Server FAQs visit
http://www.projectserverexperts.com

For Project FAQs visit
http://www.mvps.org/project

 

[Paul DeLeo]

Gary - Thank you for your response. I bookmarked your site a couple weeks
ago and may be ordering some of your books soon.

Your response does help me understand why it is not working as I had
expected. It looks like I am going to have to make some changes to the
approach I'm using.... We have number of consultants with whom we'd like to
share documents with via a Project Workspace. I created an administrative
project workplan with no tasks, imported it into MSPS 2003 and then created a
project workspace for the "project". I have no intention of them working
off of a workplan, but I may want to record employees' time spent fulfilling
the consultants' requests. there's a fair amount of rotation of defferent
consultants, but all all members of an Active Directory group on our domain
and access our network via Citrix. I've set up MSPS to synchronize with the
Active Directory group set up for the consultants. After considering your
response, I initially thought I could add each of them to task in the project
workplan the project, but that will require maintenance as consultants come
and go.

SE Michigan MPUG seems to be doing something similar to what I'd like to do:
http://www.mpug-sem.org They've made their project workspace available to
the public. Somehow, they've gotten around the Executive group and project
team member restriction. Any idea how?

Thanks!

 

[Gary L. Chefetz [MVP]]

Paul:

The mpug chapter site is plain vanilla SharePoint and doesn't seem to be
connected at all to a Project Server installation. It doesn't contain any of
the Project Server specify customizations. You can click the
projectserverexperts site in my signature and see the same thing. We use
SharePoint for both public and private sites. This you can setup in a matter
of minutes.

You should spend some time acquiring some more SharePoint knowledge. You may
be able to accomplish what you want by managing SharePoint permissions
directly rather than through Project Server, or you may be able manage it
through Project Server with some compromises. Look at how the Executive
group gets its permissions and base a new group on the Executive template
and redact the permissions you necessary to protect sensitive data.

--


Gary L. Chefetz, MVP
"We wrote the books on Project Server"
http://www.msprojectexperts.com

For Project Server FAQs visit
http://www.projectserverexperts.com

For Project FAQs visit
http://www.mvps.org/project

 

[Paul DeLeo]

Thanks Gary - based on your suggestion, I created a SharePoint site to
replace the Project Site. It appears that this has solved my problem. At
some point, I'll have to figure out how to get the SharePoint site usrs to
synchronize with Active Directory (if possible).