Using Columns & numbered lists

[Ann]

Why, when I am formatting a list in to columns does wpord
sometimes split the columns in the middle. FO rexample I
am trying to create a list of customers with locations and
association memberships. I would like to format it into 2
columns in alphabetical order. It works fine on the first
page, but for some reason on the second page it lists two
customers in the first column in the correct order, then
the next two are put in the second column. Then the next
three are put inthe first column. Then the last three are
put in the second column again. I tried to cut and past
them back to their correct order, but Word will not keep
my changes. What am I doing wrong! I tried taking out
any spacing or indentation I may have inadvertently added,
but this still doesn't seem to help.

Also does anyone know of a way to create a numbered list
when you have more than one line of information per
numbered item and want ot leave spaces between the items?

 

[Doug Robbins - Word MVP]

Hi Ann,

Last question first. Format the paragraphs so that they have space before
or after them to get the space between the items.

For the first question it is not quite clear how you are creating the list.
I would use a catalog (or in XP it's called directory) type mail merge with
the mailmerge main document formatted to have two columns.

Please post any further questions or followup to the newsgroups for the
benefit of others who may be interested. Unsolicited questions forwarded
directly to me will only be answered on a paid consulting basis.

Hope this helps
Doug Robbins - Word MVP

 

[geofflilley]

Ann-

Couple of things.

1) I would use tables instead of columns, if I were you. That is, i
you wanted to use Word, and not Excel.
2) If you DO want to use Word, and tables, in the "Table" menu, jus
turn on "Heading Rows Repeat." That might come in handy.
3) If you DO want to use columns, I'd go Insert->Break->Column Brea
where you put your text. Remember, the default behavior for column
is, when you get to the end of the column, it goes to the next colum
in the page.
4) As for the spacing between numbers, yeah, just do SHIFT+ENTER.
That takes care of that problem.

HTH.

Cheers,
geof