Using copy paste to grab email addresses from the TO: address fiel

[John]

I have all my Outlook 2007 Contacts set up to include the person's name and
then their email address in parenthesis in the display as field. Often I
need to place an email address in another document so I will open a new msg,
type a few characters of the desired address to auto-fill the TO: field and
then copy and paste.

The problem is, often I end up with only the person's name and not their
email address.

Also, when I rcv emails w/ an address that is in my Contacts, often only the
name will appear in the TO: or CC: field of the received msg and not the full
address. I have to right click on the name and look at the properties.

Is there a way to have outlook 2007 always display the full email address?

This is a real pain when I want to copy/paste.

I appreciate your help, -John

 

[Brian Tillman [MVP - Outlook]]

I have all my Outlook 2007 Contacts set up to include the person's name and
then their email address in parenthesis in the display as field. Often I
need to place an email address in another document so I will open a new msg,
type a few characters of the desired address to auto-fill the TO: field and
then copy and paste.

The problem is, often I end up with only the person's name and not their
email address.

If you have the Display As field for your contacts set to include the mail
addresses of your contacts, when you start typing, and the address pops up,
press tab to allow the name to fill in and resolve. This should cause Outlook
to display the value you have for the Display As field for the contact, giving
you the address as well.

Also, when I rcv emails w/ an address that is in my Contacts, often only the
name will appear in the TO: or CC: field of the received msg and not the
full
address. I have to right click on the name and look at the properties.

Is there a way to have outlook 2007 always display the full email address?

Nope. What you see is controlled by the sender.

This is a real pain when I want to copy/paste.

One possible way to handle this is a tad convoluted, but it whould work. When
you have a mail message with all those people in to it and you want to
determine the mail addresses, right-click the recipient field and choose
Select All, then right-click the selection and choose Copy. Next, open your
Contacts folder amd click New>Distribution List. Click Select Members,
right-click in the Members field at the bottom, and select paste. Click OK.
This should give you a list of the names and addresses of the people, onw
name/address pair per row. Click File>Save As, change the "Save as type"
field to "Text Only (.txt)", enter a file name, and choose Save. Close the DL
window and click No when asked if you want to save the changes (you don't
really want to create the DL, only the name/address pairs). The text file you
created should be a tab-separated values file containing the information you
seek.

 

[mbutter]

If you have the Display As field for your contacts set to include the mail
addresses of your contacts, when you start typing, and the address pops up,
press tab to allow the name to fill in and resolve.  This should cause Outlook
to display the value you have for the Display As field for the contact, giving
you the address as well.



Nope.  What you see is controlled by the sender.


One possible way to handle this is a tad convoluted, but it whould work.  When
you have a mail message with all those people in to it and you want to
determine the mail addresses, right-click the recipient field and choose
Select All, then right-click the selection and choose Copy.  Next, openyour
Contacts folder amd click New>Distribution List.  Click Select Members,
right-click in the Members field at the bottom, and select paste.  Click OK.
This should give you a list of the names and addresses of the people, onw
name/address pair per row.  Click File>Save As, change the "Save as type"
field to "Text Only (.txt)", enter a file name, and choose Save.  Closethe DL
window and click No when asked if you want to save the changes (you don't
really want to create the DL, only the name/address pairs).  The text file you
created should be a tab-separated values file containing the information you
seek.

I have the same problem and copy/paste to Distribution list is only
capturing the name the sender used, not the email adress.

 

[Brian Tillman [MVP - Outlook]]

I have the same problem and copy/paste to Distribution list is only
capturing the name the sender used, not the email adress.

Try being a little more judicious in using cut/paste when bottom posting to a
lengthly thread. We won't need to scroll through the entire thread again
trying to find your response.

I tested it on multiple messages. I don't know why you don't see what I see.