Using hyperlinks to connect document parts

[jay]

I need both instructional help and wisdom. I have a large reference document
(13MB) which has 5 appendices, some large also. Since the current setup is
so time consuming to edit and browse, I’ve decided to bread it up into
smaller more manageable documents. I don’t know if my approach is viable or
not. Nor do I know how to accomplish his task.

If I breakup the main document into chapters and include a TOC in one folder
and place each appendix in separate subfolders with their own TOCs, then I
have a working structure. The setup would look something like:

Main folder MF
TOCM
File MD1
File MD2 …
File MD100
Subfolder A
TOCA
File A1
File A2 …
File A100
Subfolder B
TOCB
File B1
File B2 …
File B100

The document(s) would remain in Word with hyperlinks to interconnect the
parts. The main document would be hyperlinked to its TOC and each reference
to an appendix would be hyperlinked to its destination. Just remembered the
need to get back to the original location after the reference. Go to work on
that.

I see several short comings from this structure. One is the lack of ability
to do searches. Another is the possibility that the structure might be too
rigid to move.

Will hyperlinks work? Can they cross folder boundaries?

These reference works will continue to grow over time. Any structure must
allow for continual growth. The only other workable structure I can imagine
in HTML.


I need both instructional help and wisdom. I have a large reference
document (13MB) which has 5 appendices, some large also. Since the current
setup is so time consuming to edit and browse, I’ve decided to bread it up
into smaller more manageable documents. I don’t know if my approach is
viable or not. Nor do I know how to accomplish his task.

If I breakup the main document into chapters and include a TOC in one folder
and place each appendix in separate subfolders with their own TOCs, then I
have a working structure. The setup would look something like:

Main folder MF
TOCM
File MD1
File MD2 …
File MD100
Subfolder A
TOCA
File A1
File A2 …
File A100
Subfolder B
TOCB
File B1
File B2 …
File B100

The document(s) would remain in Word with hyperlinks to interconnect the
parts. The main document would be hyperlinked to its TOC and each reference
to an appendix would be hyperlinked to its destination. Just remembered the
need to get back to the original location after the reference. Go to work on
that.

I see several short comings from this structure. One is the lack of ability
to do searches. Another is the possibility that the structure might be too
rigid to move.

Will hyperlinks work? Can they cross folder boundaries?

These reference works will continue to grow over time. Any structure must
allow for continual growth. The only other workable structure I can imagine
in HTML.

 

[macropod]

Hi jay,

You can use Word's INCLUDETEXT field to combine your sub-documents into a 'main' document if you like, so that you can work on just
the document containing a given chapter, yet have the whole lot available for reading, etc.

You can also use RD fields, combined with a TOC field, in a 'Table of Contents' document to build a consolidated 'Table of Contents'
that you can use to conect to any of the child documents.

See Word's Help file for more details.