Using OneNote 2007 remotely

[John Windsor]

We have onenote on a server for several users. Trying to figure out how to
use remotely on a laptop - "copy" a notebook to the laptop, work offline at
home, reconnect to server at work and synch up. I can sorta get it to work,
but have to jump thru a lot of hoops. There must be an easy way to do this.
Anyone know how? Thanks in advance.

 

[Rainald Taesler]

We have onenote on a server for several users. Trying to figure
out how to use remotely on a laptop - "copy" a notebook to the
laptop, work offline at home, reconnect to server at work and synch
up.

NO.
OneNote has it's own fantastic synching feature.
This does not work if the notebooks are physically held on the laptop.
Storing the notebooks on the *server* in a shared directory is all
what's needed.

Way to go:
- Close all notebooks in ON on the laptop (remove them after having made
backups).
- open the notebooks (one by one) over the LAN (possibly - but not
necessary - with a mapped drive letter).

ON then works from its cache (therefore keep all notebooks open, don't
close them).
As long as the laptop is connected, OM automatically synchs all changes
both ways.
When the laptop is disconnected all things (including the changes mad
while offline) are kept in the cache.
When the laptop is re-connected, all changes are synched automatically.

Hope this helps. If any further questions, pls ask.

Rainald

 

[John Waller]

Trying to figure out how to

use remotely on a laptop - "copy" a notebook to the laptop, work offline
at
home, reconnect to server at work and synch up. I can sorta get it to
work,
but have to jump thru a lot of hoops. There must be an easy way to do
this.

As Rainald says, don't "copy" a notebook anywhere. Onenote's cache handles
that.

When your laptop is offline, work as normal in ON (as if you're on the LAN)
and OneNote's cache manages your changes.

When your laptop is reconnected to the LAN, the cache on your laptop
automatically synchs with the Onenote files on the server.

 

[Josh Einstein]

Hi John, this video that I just published will show you how to do exactly
that, step by step. OneNote can do this very easily and reliably. So much
better than any file-based synchronization solution.

http://www.gottabemobile.com/GBMInkShowOneNoteSynchronization.aspx

It's about 40 minutes long but it also shows how you can set up
synchronization even over the internet using Hamachi as a VPN solution.

 

[John Windsor]

Trying to figure out how to

As Rainald says, don't "copy" a notebook anywhere. Onenote's cache handles
that.

When your laptop is offline, work as normal in ON (as if you're on the LAN)
and OneNote's cache manages your changes.

When your laptop is reconnected to the LAN, the cache on your laptop
automatically synchs with the Onenote files on the server.

--
Regards

John Waller


THank you for your repsonses. This sorta kinda works, but not for the way we want to operate. The above solution works if ON is not shut down. We want to be able to work on a notebook in ON remotely and then synch up when on LAN. The responses work if ON is not shut down. If I shut down ON or shut down my laptop, then I have to use backup to be able to work on the notebook. And I have to copy the notebook from the back up folder first to another location on the laptop. After making changes, it puts the changes in a misplaced folder section which I must then re-insert when back on the LAN. This procedure is way too complicated for our users.

Is there an easier way to do this? Take a laptop home, turn it off for the
night, start it up and work on a notebook. Then bring back to office and
synch up with notebook on server on LAN. I view this as similar to making
changes to an address book on a Blackberry, then synching up to Outlook when
back in office.

Thanks for any help.

 

[John Waller]

" The above solution works if ON is not shut down. We want to be able to
work on a notebook in ON remotely and then synch up when on LAN. The
responses work if ON is not shut down. If I shut down ON or shut down my
laptop, then I have to use backup to be able to work on the notebook. And I
have to copy the notebook from the back up folder first to another location
on the laptop. After making changes, it puts the changes in a misplaced
folder section which I must then re-insert when back on the LAN. This
procedure is way too complicated for our users."

I agree. That's way too complicated and I can't see why any of that is
necessary.

Take a laptop home, turn it off for the

night, start it up and work on a notebook. Then bring back to office and
synch up with notebook on server on LAN.

That's how ON2007 works. Synch is designed to be transparent to the user and
very simple and seamless.

Did you watch Josh Einstein's video? Explains it all clearly and thoroughly.
http://www.gottabemobile.com/GBMInkShowOneNoteSynchronization.aspx

 

[Josh Einstein]

Well much like Outlook, it's true that OneNote will not sync if it is
closed. However, it's important to keep in mind that OneNote only needs to
be open on the client. On the server, OneNote doesn't even need to be
installed.

I would strongly recommend that you do not consider a file-based
synchronization solution as you will lose data, without a doubt. OneNote
notebooks cannot be merged or synchronized using traditional file-based
synchronization programs because a single .one file contains many pages and
conflicting changes in that section will not be able to be resolved without
choosing which change to discard.

OneNote's synchronization feature solves this problem beautifully. It'd be
great to see the next version incorporate a Vista Sync Center plugin so that
notebook synchronization can occur on a schedule and even when OneNote is
not running, but for now it's the best there is. As good or better than
Exchange synchronization.