Using Outline Question

[Annamarie Pluhar]

It's a rainy Saturday morning and I've decided to tackle my confusion about
outline view and header styles. (Which has meant tackling first the
confusion about how to sign up for newsgroups... )

I'd like to use outline more than I do, but really dislike the Header Styles
that are part of my normal template, when they are in outline view. I can
change them of course but then when I go to normal or print layout view
they'd be all screwed up. Right? Is this is stupid question?

Maybe the thing is to have an outline.dot template, and my regular
templates, so I can attach the latter when I move to the print layout view?

Or is there some other way of using outline that I haven't figured out.
Thanks for helping.

Annamarie

(e-mail address removed) <--fix this before replying

 

[Annamarie]

Holy Toledo!

Yes, you are right.
My motto with software, "The answer is a keystroke away." The trick is
knowing which keystroke. I did search Word help before asking here.

Thanks!

Hi Annamarie -

If I understand your dilemma, you simply want to use Outline View without
the Heading Style formatting being overbearing - probably for easier
readability & better use of screen space.

If I'm right, just go to Outline View & search the Outlining Toolbar for the
Show Formatting button... It should be second from the right end & looks
like A/A. You can use it to toggle the formatting appearance on/off without
having to modify styles or change the formatting. It *doesn't* remove the
styles, but simply hides their effect in Outline View only. If you switch
back to Page Layout View all will appear as usual with the style applied.

HTH |:>)
Bob Jones
[MVP] Office:Mac

Annamarie Pluhar
Pluhar Associates

(e-mail address removed) <--fix this before replying

 

[Annamarie]

P.S. I can't believe how many years I've avoided outline because of this
issue...18?

 

[John McGhie [MVP - Word and Word Macintosh]]

Hi Annamarie:

Rubbish!! The built-in styles in Word have formatting that is merely a
SUGGESTION Have your wicked way with them: format them exactly as you
please.

There are profound advantages to using the built-in styles in Word. Those
advantages become more pronounced as your documents become larger and more
complex.

But the formatting of those styles is irrelevant: change it to your taste,
as often as you wish. When you do that, check the "Add to template" box to
add your latest version to your Normal template so you have the new versions
available in all your documents.

Out of the box, Heading 1 to Heading 9 are formatted appropriately to
old-fashioned corporate documents, which were printed on A4 or Foolscap
paper using larger point sizes than are normally used today. They were also
inevitably printed in monochrome. And the leading is all wrong for modern
practice too...

When you go into Outline View in word, it automatically indents the headings
to show the structure of the outline, and it closes up the spacing so you
can see more. Ignore that, it's just part of the display and has nothing to
do with how the document will print.

Hope this helps

It's a rainy Saturday morning and I've decided to tackle my confusion about
outline view and header styles. (Which has meant tackling first the
confusion about how to sign up for newsgroups... )

I'd like to use outline more than I do, but really dislike the Header Styles
that are part of my normal template, when they are in outline view. I can
change them of course but then when I go to normal or print layout view
they'd be all screwed up. Right? Is this is stupid question?

Maybe the thing is to have an outline.dot template, and my regular
templates, so I can attach the latter when I move to the print layout view?

Or is there some other way of using outline that I haven't figured out.
Thanks for helping.

Annamarie

(e-mail address removed) <--fix this before replying

--

Please reply to the newsgroup to maintain the thread. Please do not email
me unless I ask you to.

John McGhie <[email protected]>
Microsoft MVP, Word and Word for Macintosh. Consultant Technical Writer
Sydney, Australia +61 (0) 4 1209 1410