Using "special paste" feature 2 copy graph from Pptx to Word 2007

[Xueling]

I'm fishing all over to find an answer to this. I hope you can help.

I have just upgraded to Office 2007 from 2003. When i create a graph (3
dimensional chart) in pptx, and use the "special paste" feature in Word 2007
to paste it into a presentation, there appear to be white gridlines that
slice through the graph. This does not appear on the original powerpoint,
nor does it happen when i simply "past" the graph without linking it. I have
played with it for some time now -- it does not happen in a 2 dimensional
graph. It does not happen in 2 dimensional pie charts, but it does happen in
any form of 3 dimensional graph. Has anyone run into this yet? I can't
believe i'm the only one who links report data to powerpoint graphs.

Is there a solution? I cannot print a file for a client with all those
white lines running through the graphs.

Thx.

 

[DeanH]

I am still 2003 and as you say have not noticed this problem.
A possible work around is not to copy/paste the chart but to Save As the
slide to JPG or PNG and then insert this picture from file.
Depending on the quality you are after you can play around with the file
formats, but I suggest you ignore the BMP (file size bloat) and GIF (tend to
get black background), the metafile format can be acceptable for printing but
many time the on screen affect is not up to scratch - have a play.
Hope this helps
DeanH

 

[Xueling]

DeanH:

Thx. If i do a "save as" will i be able to keep all 15 or 20 slides or will
i have to save each individually? If i do a "save as" won't i also lose the
ability to link these documents?

Again, thanks for any advice you might have on this topic.

 

[DeanH]

The Save As in PPT has both options, save all slides will create a directory
and slot all slides as individual files into this directory, or you can do
current slide only.
You can link to these types of files, but obviously if you had a link in the
Word file going to the pptx file, this will need to be edited to the new file.
Does the new formats solve the problem with the gridlines?
Hope this helps
DeanH

 

[Xueling]

Dean,

Holy smokes -- we did it!!! I have had to scrap the idea of using
"paste-special" and i'll need to help the office staff get over that hurdle
(change is difficult), BUT ... i was able to successfully link my Word 2007
document with a powerpoint presentation and i don't get those crazy white
lines in my 3d graphs. I'll be curious to see if anyone else ever has this
problem.

Don't a lot of people import graphs into Word? I read alot about important
word info into graphs, but not the other way around.

Anyway, I've written a new process for the office on how we can get this
accomplished. FYI - i researched the Office 2007 Missing Manual and
Microsoft's manual on 2007. The ONLY text that covered the paste special
feature was Office for Dummies. They also did a nice job clearly explaining
the uses and pitfalls of linking.

Again, thanks for your help. With all my research, even the textbooks, the
answer wasn't clear until you offered your suggestion.

Xueling

 

[DeanH]

Good to hear you got your problem solved, well done.
Glad to help in any small way.
Maybe the authors of the aforementioned documents see your comments and test
for the problem you had and see if there is a problem with 2007 - another one
;-).
All the best
DeanH