Using Word 2000 documents

[Amy]

I use Word XP and have occassion to share files with
those using Word 2000 online. I take classes online and
share Word docs online with my team members for editing
back and forth. However, for some reason one of the
people has created a doc in Word 2000 that contains a
graphic logo in the header that I cannot see in Word XP.
I have searched though all my settings and preferences to
see if I have set something to disallow me to see
something but everything is set to allow me to see all
formatting.

Is there some discrepancy between Word XP and Word 2000
that would hinder me from seeing some of the formatting
and graphics in a Word 2000 document? (Remember, I have
already set all my settings to be able to see graphics
and all).

Thanks!

 

[Suzanne S. Barnhill]

Did this person embed the graphic or link it? If the latter, then of course
you can't see it.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://www.mvps.org/word
Email cannot be acknowledged; please post all follow-ups to the newsgroup so
all may benefit.

 

[Amy]

No, it's not embedded or linked. Everyone else (there
are 4 of us sharing the document across the internet) can
see this graphic.

 

[RM]

Amy, a pic has to be either embedded or linked. That's how you get 'em into
a document.

Since other people can see the graphic remotely (but like you they don't
have access to the author's computer) it isn't likely a linked graphic.
Instead, you may not have all the available graphic import filters
installed. Find out the type of graphic file (TIFF, GIF, JPEG, BMP etc.)
the missing graphic is is, and then open Word, and on the Insert menu, point
to Picture, click From File, and then check the list of file types in the
Files of Type box. If the filter (the file type) you need is not listed, you
may need to install it.

To read more about this go to Help > Working with Graphics and Drawing
Objects > Troubleshoot working with graphics. If the Help file topics are
different in your version of Word, search for similar topics. This will sort
things out very quickly for you.

BTW "Linked" means the graphic is not "in" the document like an embedded
graphic. Instead, the location of where the graphic is stored is
"referenced" and Word goes and gets it and displays it where it belongs in
the doc.

If someone opens the document on a computer that doesn't have access to the
location of the graphic, then the graphic cannot possibly be displayed. For
example, if I link a graphic that's located on my local hard drive, then
email the document to you, there's no way you can see the graphic because
there's no way for Word on your computer to reach across the internet to
access my hard drive where the actual pic is. At least I sure hope not! ;-)

If it is linked, there would be an empty rectangle the size of the missing
picture with Word's little graphic icon in the top left corner. Also, you
can display Field Codes (put your cursor where the graphic is supposed to
be) and press Shift-F9 or Alt-F9 and look at the location where the graphic
is supposed to be. If you see { INCLUDE PICTURE follwed by something like
"C:\\My Pictures\\abcd.jpg" } after it, the pic is linked. But I don't
suspect this is the problem.

Rod in LA