Very Complex ToC Questions

[klam]

I have a Final Report which contains 2 separate reports as Appendix A & B.
The App A report needs to have a ToC for just App A, similarly for App B.

I've read the article on how to include only certain page ranges in the ToC
by inserting bookmarks, and that part is working very well (thx).

However, in the Appendix A report, the original author has Heading 1 in her
ToC for Section 1 only. In the ToC, Section 2 lists Heading 1 and Heading 2.
Is there a way to make it so that only certain levels appear in certain
sections?

Here's what I'd like for it to look like:

Intro
Section 1 [NOTICE NO HEADING 2 SUBCATEGORIES]
Section 2
Heading 2a
Heading 2B

I know this is poor use of Styles/Headings but I am trying to replicate the
original report.

Thx for any suggestions!

 

[Suzanne S. Barnhill]

I'm not sure I understand the question. The TOC should show only those
headings that are actually present. There's no requirement that every
heading have subheadings.

 

[klam]

Sorry I haven't explained this very well - try again.

In the document, Section 1 there are Heading 2 subcategories. However, they
*should not* show up in the ToC.

Section 2 also has Heading 2 subcategories but they *should* show up in the
ToC.

Is there a way to have Heading 2 show up in the ToC in one Section and not
the other?

I was hoping there was a switch I could use. I am trying to avoid giving the
Section 1 Heading 2s a different style name and not selecting it to the ToC.
I wanted to follow "proper" use of styles since the end client will be making
changes before publication and if they want to change Heading 2 in the
document it would be strange (they might miss it, etc.) why when they change
Heading 2 not all the Heading 2s change.

Hope this makes more sense. Thx!

I'm not sure I understand the question. The TOC should show only those
headings that are actually present. There's no requirement that every
heading have subheadings.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA

I have a Final Report which contains 2 separate reports as Appendix A & B.
The App A report needs to have a ToC for just App A, similarly for App B.

I've read the article on how to include only certain page ranges in the
ToC
by inserting bookmarks, and that part is working very well (thx).

However, in the Appendix A report, the original author has Heading 1 in
her
ToC for Section 1 only. In the ToC, Section 2 lists Heading 1 and Heading
2.
Is there a way to make it so that only certain levels appear in certain
sections?

Here's what I'd like for it to look like:

Intro
Section 1 [NOTICE NO HEADING 2 SUBCATEGORIES]
Section 2
Heading 2a
Heading 2B

I know this is poor use of Styles/Headings but I am trying to replicate
the
original report.

Thx for any suggestions!

 

[Suzanne S. Barnhill]

Yes, that does make the question make more sense even if the situation
itself doesn't! The only ways I know to handle this are:

1. Use a variant of Heading 2 (as you suggest but reject).

2. Use Heading 3 (if it's not already being used). Make it both "based on"
and identical to Heading 2. If Heading 2 is modified, Heading 3 should
follow suit, but it won't show up in the TOC if you're including only two
levels.

3. Use TC fields, omitting them for the headings in Section 1; this would be
a major pain since you'd have to use TC fields for *all* the headings
because you'd have to clear the boxes for "Styles" and "Outline levels" and
check only the one for "Table entry fields" in the TOC Options. Not only
would this be a lot of trouble, it would make the document much harder to
maintain (because it would be less obvious what you had done).

4. Discuss this with the author and try to work out a compromise. If the
level 2 heads in Section 1 are really worthy of being Heading 2, they should
be listed in the TOC; otherwise, perhaps they could be formatted
differently.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA

Sorry I haven't explained this very well - try again.

In the document, Section 1 there are Heading 2 subcategories. However,
they
*should not* show up in the ToC.

Section 2 also has Heading 2 subcategories but they *should* show up in
the
ToC.

Is there a way to have Heading 2 show up in the ToC in one Section and not
the other?

I was hoping there was a switch I could use. I am trying to avoid giving
the
Section 1 Heading 2s a different style name and not selecting it to the
ToC.
I wanted to follow "proper" use of styles since the end client will be
making
changes before publication and if they want to change Heading 2 in the
document it would be strange (they might miss it, etc.) why when they
change
Heading 2 not all the Heading 2s change.

Hope this makes more sense. Thx!

I'm not sure I understand the question. The TOC should show only those
headings that are actually present. There's no requirement that every
heading have subheadings.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA

I have a Final Report which contains 2 separate reports as Appendix A &
B.
The App A report needs to have a ToC for just App A, similarly for App
B.

I've read the article on how to include only certain page ranges in the
ToC
by inserting bookmarks, and that part is working very well (thx).

However, in the Appendix A report, the original author has Heading 1 in
her
ToC for Section 1 only. In the ToC, Section 2 lists Heading 1 and
Heading
2.
Is there a way to make it so that only certain levels appear in certain
sections?

Here's what I'd like for it to look like:

Intro
Section 1 [NOTICE NO HEADING 2 SUBCATEGORIES]
Section 2
Heading 2a
Heading 2B

I know this is poor use of Styles/Headings but I am trying to replicate
the
original report.

Thx for any suggestions!

 

[Peter A]

I have seen a similar problem solved by creating a new style called
"Heading 2 no TOC." Base this style on the existing Heading 2 style and
change it so the outline level is Body Text. Your new style will be
formatted exactly as the original Heading 2, will change if you change
the formatting of Heading 2, but will not appear in the TOC.

 

[klam]

Thx a mint for outlining the options, Suzanne!

I appreciate you letting me know putting in TC fields would be a pain as I
would not have recognized the implications if I had just done it.

I am not in contact with the author and that work has already been approved
so it really shouldn't be changed from its submitted format.

Your detailed reply in option 2 is my solution now that I understand that
any modifications would follow suit. Thx again.

cheers,

Yes, that does make the question make more sense even if the situation
itself doesn't! The only ways I know to handle this are:

1. Use a variant of Heading 2 (as you suggest but reject).

2. Use Heading 3 (if it's not already being used). Make it both "based on"
and identical to Heading 2. If Heading 2 is modified, Heading 3 should
follow suit, but it won't show up in the TOC if you're including only two
levels.

3. Use TC fields, omitting them for the headings in Section 1; this would be
a major pain since you'd have to use TC fields for *all* the headings
because you'd have to clear the boxes for "Styles" and "Outline levels" and
check only the one for "Table entry fields" in the TOC Options. Not only
would this be a lot of trouble, it would make the document much harder to
maintain (because it would be less obvious what you had done).

4. Discuss this with the author and try to work out a compromise. If the
level 2 heads in Section 1 are really worthy of being Heading 2, they should
be listed in the TOC; otherwise, perhaps they could be formatted
differently.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA

Sorry I haven't explained this very well - try again.

In the document, Section 1 there are Heading 2 subcategories. However,
they
*should not* show up in the ToC.

Section 2 also has Heading 2 subcategories but they *should* show up in
the
ToC.

Is there a way to have Heading 2 show up in the ToC in one Section and not
the other?

I was hoping there was a switch I could use. I am trying to avoid giving
the
Section 1 Heading 2s a different style name and not selecting it to the
ToC.
I wanted to follow "proper" use of styles since the end client will be
making
changes before publication and if they want to change Heading 2 in the
document it would be strange (they might miss it, etc.) why when they
change
Heading 2 not all the Heading 2s change.

Hope this makes more sense. Thx!

I'm not sure I understand the question. The TOC should show only those
headings that are actually present. There's no requirement that every
heading have subheadings.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA

I have a Final Report which contains 2 separate reports as Appendix A &
B.
The App A report needs to have a ToC for just App A, similarly for App
B.

I've read the article on how to include only certain page ranges in the
ToC
by inserting bookmarks, and that part is working very well (thx).

However, in the Appendix A report, the original author has Heading 1 in
her
ToC for Section 1 only. In the ToC, Section 2 lists Heading 1 and
Heading
2.
Is there a way to make it so that only certain levels appear in certain
sections?

Here's what I'd like for it to look like:

Intro
Section 1 [NOTICE NO HEADING 2 SUBCATEGORIES]
Section 2
Heading 2a
Heading 2B

I know this is poor use of Styles/Headings but I am trying to replicate
the
original report.

Thx for any suggestions!

 

[klam]

Thx a mint Peter A for the details. This is a good workaround since anyone
doing style changes should see this format and understand what I was doing.
Of course, the real gem is that changes to Heading 2 will follow. This was
the gap in info that I was missing.

cheers,

 

[Suzanne S. Barnhill]

On balance I think this is a better approach than mine, as well.