Viewing notes for recurring appointments

[MJ]

I am using Outlook 2007. I want to be able to view appointment notes in
calendar view. The message I see says "The contents of this appointment have
been updated. Open this appointmnet to see the updated text." My "current
view" is Day/Week/Month with AutoPreview.

I am using outlook to manage my class schedule. I set up recurring
appointments for the lectures for each of my classes. I typed the topic for
each lecture in the notes section. I want to be able to look at the
calendar, see the block of time for a particular lecture and the subject of
the lecture.

thanks

 

[Diane Poremsky [MVP]]

I don't recommend doing this for anything you want to keep - exceptions are
fragile and its easy to lose all the data. Copy the appointment and paste it
(Ctrl+C,V) and put the notes in the copy.

--
Diane Poremsky [MVP - Outlook]



Outlook Tips by email:
mailto:[email protected]

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[MHL]

Why don't you recommend it?

I don't recommend doing this for anything you want to keep - exceptions
are fragile and its easy to lose all the data. Copy the appointment and
paste it (Ctrl+C,V) and put the notes in the copy.

--
Diane Poremsky [MVP - Outlook]



Outlook Tips by email:
mailto:[email protected]

EMO - a weekly newsletter about Outlook and Exchange:
mailto:[email protected]

I am using Outlook 2007. I want to be able to view appointment notes in
calendar view. The message I see says "The contents of this appointment
have
been updated. Open this appointmnet to see the updated text." My
"current
view" is Day/Week/Month with AutoPreview.

I am using outlook to manage my class schedule. I set up recurring
appointments for the lectures for each of my classes. I typed the topic
for
each lecture in the notes section. I want to be able to look at the
calendar, see the block of time for a particular lecture and the subject
of
the lecture.

thanks

 

[Diane Poremsky [MVP]]

Because too many exceptions (different notes for each date are exceptions,
as is moving one occurrence to a new day) make the appointment susceptible
to corruption and you may lose all the notes you took.

--
Diane Poremsky [MVP - Outlook]



Outlook Tips by email:
mailto:[email protected]

EMO - a weekly newsletter about Outlook and Exchange:
mailto:[email protected]

Why don't you recommend it?

I don't recommend doing this for anything you want to keep - exceptions
are fragile and its easy to lose all the data. Copy the appointment and
paste it (Ctrl+C,V) and put the notes in the copy.

--
Diane Poremsky [MVP - Outlook]



Outlook Tips by email:
mailto:[email protected]

EMO - a weekly newsletter about Outlook and Exchange:
mailto:[email protected]

I am using Outlook 2007. I want to be able to view appointment notes in
calendar view. The message I see says "The contents of this appointment
have
been updated. Open this appointmnet to see the updated text." My
"current
view" is Day/Week/Month with AutoPreview.

I am using outlook to manage my class schedule. I set up recurring
appointments for the lectures for each of my classes. I typed the topic
for
each lecture in the notes section. I want to be able to look at the
calendar, see the block of time for a particular lecture and the subject
of
the lecture.

thanks

 

[MHL]

Seems like it should just work.

Because too many exceptions (different notes for each date are exceptions,
as is moving one occurrence to a new day) make the appointment susceptible
to corruption and you may lose all the notes you took.

--
Diane Poremsky [MVP - Outlook]



Outlook Tips by email:
mailto:[email protected]

EMO - a weekly newsletter about Outlook and Exchange:
mailto:[email protected]

Why don't you recommend it?

I don't recommend doing this for anything you want to keep - exceptions
are fragile and its easy to lose all the data. Copy the appointment and
paste it (Ctrl+C,V) and put the notes in the copy.

--
Diane Poremsky [MVP - Outlook]



Outlook Tips by email:
mailto:[email protected]

EMO - a weekly newsletter about Outlook and Exchange:
mailto:[email protected]

I am using Outlook 2007. I want to be able to view appointment notes
in
calendar view. The message I see says "The contents of this
appointment have
been updated. Open this appointmnet to see the updated text." My
"current
view" is Day/Week/Month with AutoPreview.

I am using outlook to manage my class schedule. I set up recurring
appointments for the lectures for each of my classes. I typed the topic
for
each lecture in the notes section. I want to be able to look at the
calendar, see the block of time for a particular lecture and the
subject of
the lecture.

thanks

 

[Brian Tillman [MVP - Outlook]]

Seems like it should just work.

While this may be true, anything that causes Outlook to regenerate the
exception list will lose all the exceptions you've made so far. A recurring
event is not a list of multiple items. It is one single item in the calendar
with all the individual recurrences being calculated from the start time and
the recurrence pattern. Changes to that are stored in the item's record as
exceptions. If you make a change to the series that regenerates the
exceptions list (such as modifying the end date or recurrence pattern), all
the exceptions are erased. No matter how we want it to work, that's how it
does work.