Viewing OneNote pages using Sharepoint

[Jeff]

When I upload OneNote pages to Sharepoint is it possible for other group
members to view .one extension files in a document library without having
OneNote on their computers?

 

[Chris_Pratley \(MS\)]

To read the *.one files they need at least the free trial of OneNote
(60-days full usage, after that it becomes a viewer-only). They can get it
here: http://www.microsoft.com/office/onenote/prodinfo/trialoffer.mspx

You can also use File/Publish pages (or save as the entire section as
"Single file web page"). Save that directly to Sharepoint (easiest - just
put the Sharepoint URL in the file save as or publish dialog), or save it
locally and upload to SharePoint. This puts the notes up in a read-only HTML
format.

Chris (MS)

 

[Jeff]

Thanks. Unable to check this from home as VPN Client is down, but two
questions. One, I noticed an option to save as *.doc. When I save this
format directly to Sharepoint will it also be read-only? Two, will saving
directly to Sharepoint (as opposed to uploading) eliminate the hyperlink that
is created allowing me to view the document when not connected to the server?
(This is a tablet PC. Trying to find a happy medium between the portability
of a Tablet for meetings, etc and the collaborative power of Sharepoint).

 

[Chris_Pratley \(MS\)]

A *.doc file is a *.doc file. It won't be read-only. When I said the HTML is
read-only, what I meant was that you can't import it back into Onenote - it
is a Publish-only format (you could call that write-only if you like). Same
with *.doc. Both *.doc and *.mht (the HTML format) *can* be opened in apps
that understand those formats (e.g. Word) and further edited if you like.
But Onenote cannot import those files directly, and the "OneNote-ness" of
them is lost (e.g. noteflags and ink become pictures, pages are
concatenated, etc)

I didn't quite understand your comment about the hyperlink. I'll try to
explain further about how it works.

When you save directly to sharepoint in either of these publish-only
formats, Onenote is simply saving you the hassle of doing the upload. The
original notes will still be local on your machine. What is uploaded is the
file that is created when you publish to the other format.

When you save (not publish) your notes as *.one format to a SharePoint site,
you are making a copy of those notes, but OneNote adds them to your notebook
as a shortcut. So you will see the original which is local, and a shortcut
to the SharePoint-based copy. If you wanted to simply *move* the notes to
sharepoint, try "File/Share with others"

Chris (MS)

 

[Jeff]

Got it. "Hyperlink" was used in error. I mean't "shortcut". This does
indeed "move" the document to the sharepoint server which makes it impossible
to work when not connected to the network. From a "static" workstation the
"upload" does not pose this problem.

Thanks.

 

[Chris_Pratley \(MS\)]

We don't yet do offline sync between SharePoint and your local machine, but
it is a natural thing to try to offer since many people have the problem you
describe with needing offline access to network-based notes.

Chris (MS)

 

[Sher]

We don't yet do offline sync between SharePoint and your local machine, but
it is a natural thing to try to offer since many people have the problem you
describe with needing offline access to network-based notes.

Chris (MS)