Viewing series of appointments on one screen

[Pete]

Hello
I teach at a college and use outlook at work and at home also. I am trying
to set up a shared student outlook calender so that tutors can use this to
place their lesson itinery/schedule into for each subject (the lessons could
be added as recuring apointments). The lesson schedule is usually around 36
weeks - 1 lesson per week.
Specifically I would like to know if its possible to isolate one of the
recurring appointments in outlook and view all the series of appointments on
one page.
As each weekly lesson(appointment) contains unique content and is different
from week to week, we need to be able to view them all rather than the 'open
and edit this series' option which treats the whole series generically and
would apply any edit to every appointment in the series.
For example rather than displaying the full working week/month. If a lesson
took place on a tuesday each week at 1030, could we isolate this series and
only see these tuesday weekly sessions (tuesday week 1 appointment displayed
next to tuesday week 2 appointment and so on)? This would allow the staff to
view all these appointments only on one page as opposed to seeing every day
of the week/month

I hope this makes sense
Any help appreciated
Regards
Pete

 

[Diane Poremsky [MVP]]

You can use views in the Day/Week/Month view to hide/show appointments
meeting specific conditions but I do not recommend using recurring
appointments if you are going to edit the notes in each occurrence. That
makes every occurrence an exception and it makes the appointment more
susceptible to corruption.

to make it easy to create individual appointments, create them in excel and
import - you can use excel's fill feature and formulas to make creating the
appointments a snap.

--
Diane Poremsky [MVP - Outlook]

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