Want auto-reply for all incoming emails

[paul.domaskis]

I'm using Outlook 2003. Out-of-office-reply function (set up on an
Exchange Server) only gets sent once to each recipient.

The following template/rule approach doesn't fit the bill either:
http://office.microsoft.com/en-us/outlook/HA011223851033.aspx
This solution is for Outlook (the mail reader running on the desktop)
to emulate Out-of-office behaviour when the user's email reside on a
server other than Outlook Exchange Server. It also sends a notice out
once per user (per Outlook session). Because it is done by Outlook
rather than Exchange Server, however, it can only work if Outlook is
left running (see note at end of the webpage). If I understand this
correctly, this means that it will be a single Outlook session, which
means that users only get one notification -- assuming that you stay
logged on and keep Outlook running. If you don't, then the template/
rule isn't functioning at all.

Is there a solution for auto-replies for every incoming email? My
account is on Exchange Server.

 

[Diane Poremsky [MVP]]

No, you can't change how frequently the OOF or rules send autoreplies. This
is to prevent a mail loop when the recipient server responds to your OOF.
There may be addins you can install (or use VBA) to reply to each message or
you could use a script to restart outlook every day (or every few hours) but
its not a good idea at all - if you get a message from an acct that replies
to every message you'll have a mail loop going. If either or both systems
include the original message in the OOF, the messages can grow into the megs
in no time. The only thing that will stop it is when the mailbox is full or
the message size too large.

FWIW, it's not the "Outlook Exchange Server" its just Exchange server and
the client that runs on the desktop is Outlook regardless of the type of
mail acct you have configured in it.

--
Diane Poremsky [MVP - Outlook]



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[Gordon]

I'm using Outlook 2003. Out-of-office-reply function (set up on an
Exchange Server) only gets sent once to each recipient.

And in addition to what Diane says, have you considered the irritation
factor of receiving an OoO reply EVERY email that is sent? Most people only
need to see it once...

 

[paul.domaskis]

I never thought of that. Thanks for that insight.

I still have the problem that people who send me mail once in a while
forget that they got an auto-reply some time ago, redirecting them to
an account that I check regularly. Welcome any suggestions on how to
handle that.

 

[Bob I]

Stop and restart OoO periodically

I never thought of that. Thanks for that insight.

I still have the problem that people who send me mail once in a while
forget that they got an auto-reply some time ago, redirecting them to
an account that I check regularly. Welcome any suggestions on how to
handle that.