Web Newsletter--Image and Text overlap in Netscape w/ View Font La

[Linda]

I use Publisher 2003 to create a web Newsletter. It goes out to an
international readership that uses a wide variety of equipment. One reader
notified me that the Newsletter is illegible when he sets the test size to be
larger.

What happens is that the text gets larger, but the images don't, so the text
runs over the images. Sometimes the "images" also contain text, but
Publisher has interpreted them as images because of some formatting.

I can recreate the problem on my computer in Netscape View--Text
Zoom--larger. It also happens with Internet Explorer--Text size--Largest.

Any suggestions on how to create my newsletter and avoid this problem?

 

[JoAnn Paules [MVP]]

PDF

 

[Linda]

Thanks for the suggestion. I actually put up html and pdf versions of the
Newsletter already. However, the html version has useful links that the pdf
doesn't, so I'd like to be able to design the html version (in Publisher
2003) such that the Text Size doesn't matter.

PDF

--

JoAnn Paules
MVP Microsoft [Publisher]

I use Publisher 2003 to create a web Newsletter. It goes out to an
international readership that uses a wide variety of equipment. One
reader
notified me that the Newsletter is illegible when he sets the test size to
be
larger.

What happens is that the text gets larger, but the images don't, so the
text
runs over the images. Sometimes the "images" also contain text, but
Publisher has interpreted them as images because of some formatting.

I can recreate the problem on my computer in Netscape View--Text
Zoom--larger. It also happens with Internet Explorer--Text size--Largest.

Any suggestions on how to create my newsletter and avoid this problem?

 

[analog]

PDF is still the best solution. You can make the links work in the PDF version
if you have a program that will handle it (and it does not necessarily have to
be the grossly overpriced Adobe Acrobat).

Thanks for the suggestion. I actually put up html and pdf versions of the
Newsletter already. However, the html version has useful links that the pdf
doesn't, so I'd like to be able to design the html version (in Publisher
2003) such that the Text Size doesn't matter.

PDF

--

JoAnn Paules
MVP Microsoft [Publisher]

I use Publisher 2003 to create a web Newsletter. It goes out to an
international readership that uses a wide variety of equipment. One
reader
notified me that the Newsletter is illegible when he sets the test size to
be
larger.

What happens is that the text gets larger, but the images don't, so the
text
runs over the images. Sometimes the "images" also contain text, but
Publisher has interpreted them as images because of some formatting.

I can recreate the problem on my computer in Netscape View--Text
Zoom--larger. It also happens with Internet Explorer--Text size--Largest.

Any suggestions on how to create my newsletter and avoid this problem?

 

[Linda]

Thanks. What programs (besides Acrobat) will let me put the links in?

PDF is still the best solution. You can make the links work in the PDF version
if you have a program that will handle it (and it does not necessarily have to
be the grossly overpriced Adobe Acrobat).

Thanks for the suggestion. I actually put up html and pdf versions of the
Newsletter already. However, the html version has useful links that the pdf
doesn't, so I'd like to be able to design the html version (in Publisher
2003) such that the Text Size doesn't matter.

PDF

--

JoAnn Paules
MVP Microsoft [Publisher]



I use Publisher 2003 to create a web Newsletter. It goes out to an
international readership that uses a wide variety of equipment. One
reader
notified me that the Newsletter is illegible when he sets the test size to
be
larger.

What happens is that the text gets larger, but the images don't, so the
text
runs over the images. Sometimes the "images" also contain text, but
Publisher has interpreted them as images because of some formatting.

I can recreate the problem on my computer in Netscape View--Text
Zoom--larger. It also happens with Internet Explorer--Text size--Largest.

Any suggestions on how to create my newsletter and avoid this problem?

 

[JoAnn Paules [MVP]]

Actually, if the reader is using Adobe Reader v6 or newer, you don't have to
do anything. It "knows" what a link is.

--

JoAnn Paules
MVP Microsoft [Publisher]

PDF is still the best solution. You can make the links work in the PDF
version
if you have a program that will handle it (and it does not necessarily
have to
be the grossly overpriced Adobe Acrobat).

Thanks for the suggestion. I actually put up html and pdf versions of the
Newsletter already. However, the html version has useful links that the
pdf
doesn't, so I'd like to be able to design the html version (in Publisher
2003) such that the Text Size doesn't matter.

PDF

--

JoAnn Paules
MVP Microsoft [Publisher]



I use Publisher 2003 to create a web Newsletter. It goes out to an
international readership that uses a wide variety of equipment. One
reader
notified me that the Newsletter is illegible when he sets the test
size to
be
larger.

What happens is that the text gets larger, but the images don't, so
the
text
runs over the images. Sometimes the "images" also contain text, but
Publisher has interpreted them as images because of some formatting.

I can recreate the problem on my computer in Netscape View--Text
Zoom--larger. It also happens with Internet Explorer--Text
size--Largest.

Any suggestions on how to create my newsletter and avoid this problem?

 

[analog]

Hi JoAnn! Actually, I don't think that is correct. The program creating the
PDF has to put the cue in that it is a link. I have Adobe Acrobat so I do not
know which other freeware or shareware pdf creators will do it, but there are a
few.

If you think about it, how could the reader know something is a link unless a
cue is included in the file? For instance, what if the link is a single word
that is meant to point to a url? It is simply not possible that the reader
could know that. I suppose it could know if a link is expressed as a www.X.X,
but again that could easily produce bizarre and undesired results.

 

[JoAnn Paules [MVP]]

I've done it tho. I've used PrimoPDF to turn something into a .pdf. No
links. Reader's cursor turned to a finger when placed over it.

As for how would you know...the www.whateversite.com is usually a giveaway
to me.

 

[DavidF]

Your version of PrimoPDF must be special, as I tested your assertion with
version 2, and while it leaves the underline, it did not produce active
links when viewed in the Reader 6. Perhaps you are viewing it in your full
version of Acrobat?

What am I doing wrong?

DavidF

I've done it tho. I've used PrimoPDF to turn something into a .pdf. No
links. Reader's cursor turned to a finger when placed over it.

As for how would you know...the www.whateversite.com is usually a giveaway
to me.

--

JoAnn Paules
MVP Microsoft [Publisher]

Hi JoAnn! Actually, I don't think that is correct. The program creating
the
PDF has to put the cue in that it is a link. I have Adobe Acrobat so I do
not
know which other freeware or shareware pdf creators will do it, but there
are a
few.

If you think about it, how could the reader know something is a link
unless a
cue is included in the file? For instance, what if the link is a single
word
that is meant to point to a url? It is simply not possible that the
reader
could know that. I suppose it could know if a link is expressed as a
www.X.X,
but again that could easily produce bizarre and undesired results.

 

[DavidF]

Linda,

When you say that the text "runs over the images", that implies that you are
using the word wrap feature, which generally does not work well in a
Publisher HTML document. Perhaps redesign your document so that you do not
need to use word wrap?

One workaround might be to take advantage of the fact that when you overlap
text and an image, a new combined image (GIF) is created in a Publisher HTML
document, as you discovered. Group the text box with the image that is being
overlapped, and copy it. Then go to File > Paste Special and paste as a
picture. You can then use this new combined picture instead of the two
elements, and the "text picture" will not be affected by changing the text
size in a browser. Be aware that this can negatively affect the quality of
the text, and also destroys active links, so plan accordingly.

If you would care to post the URL, then maybe we can provide other design
suggestions.

I agree that having your newsletter available in both HTML and PDF formats
is the best approach. While a PDF document will be best for printing,
contrary to what has been asserted, many people do not have the Adobe Reader
installed on their computers, and many will not want to download and install
a 20+ meg file, in order to get it. Furthermore in many cases active links
are destroyed by creating the PDF image. Meanwhile every computer has a web
browser.

DavidF

 

[JoAnn Paules [MVP]]

No special versions here. I have the latest version of Primo and Office
2003. Let me try again even tho it did it before.

I was able to do it with a Word doc. Now admittedly Word recognized a URL as
such and made it a hyperlink. It also did the same thing with an email
address that was recognized as such.

Let me try removing the hyperlinks in Word now. Works in both cases there
too but the links aren't underlined either. The cursor just changes to a
finger.

Let's try Publisher now... No hyperlinks in the original file. Hmm, email
address was recognized but the URL wasn't. Trying one other thing...Oh this
is funny! Reader doesn't recognize Www.egausa.org as a URL but does
recognize www.egausa.org. I didn't try that aspect in Word because Publisher
autocapitalized the first "word".

I'm using Reader v7.0.3 but it's my understanding that it started with
Reader v6.05. That part I could be wrong about but I've got active links
without doing anything special. (I like doing things the lazy way so if I
can get away with not jumping thru hoops to achieve a purpose, I'm going to
do it.)


--

JoAnn Paules
MVP Microsoft [Publisher]

Your version of PrimoPDF must be special, as I tested your assertion with
version 2, and while it leaves the underline, it did not produce active
links when viewed in the Reader 6. Perhaps you are viewing it in your full
version of Acrobat?

What am I doing wrong?

DavidF

I've done it tho. I've used PrimoPDF to turn something into a .pdf. No
links. Reader's cursor turned to a finger when placed over it.

As for how would you know...the www.whateversite.com is usually a
giveaway
to me.

--

JoAnn Paules
MVP Microsoft [Publisher]

Hi JoAnn! Actually, I don't think that is correct. The program creating
the
PDF has to put the cue in that it is a link. I have Adobe Acrobat so I do
not
know which other freeware or shareware pdf creators will do it, but there
are a
few.

If you think about it, how could the reader know something is a link
unless a
cue is included in the file? For instance, what if the link is a
single
word
that is meant to point to a url? It is simply not possible that the
reader
could know that. I suppose it could know if a link is expressed as a
www.X.X,
but again that could easily produce bizarre and undesired results.


On Fri, 13 Jan 2006 20:09:17 -0500, "JoAnn Paules [MVP]"
<[email protected]>
wrote:

Actually, if the reader is using Adobe Reader v6 or newer, you don't have
to
do anything. It "knows" what a link is.

 

[DavidF]

We are of course talking about Publisher, not Word.

I am using the reader 6.0.0.5 and Pub 2003 for this test, so perhaps this
only works for newer versions of the Reader. Try inserting a hyperlink and
an email address into a Pub doc, not a Word doc.

Create a blank document. Insert a text box. Type a few lines of text and
then select a word, right click > hyperlink and insert an email address.
Then select another word, right click, > Hyperlink and insert a URL. Note
that both words are now active links. Then print to Primo, and tell me if
those links survived. The result I get are the words are still underlined
and light blue, but they are no longer active links when viewed in the
Reader.

Thanks.

DavidF

No special versions here. I have the latest version of Primo and Office
2003. Let me try again even tho it did it before.

I was able to do it with a Word doc. Now admittedly Word recognized a URL as
such and made it a hyperlink. It also did the same thing with an email
address that was recognized as such.

Let me try removing the hyperlinks in Word now. Works in both cases there
too but the links aren't underlined either. The cursor just changes to a
finger.

Let's try Publisher now... No hyperlinks in the original file. Hmm, email
address was recognized but the URL wasn't. Trying one other thing...Oh this
is funny! Reader doesn't recognize Www.egausa.org as a URL but does
recognize www.egausa.org. I didn't try that aspect in Word because Publisher
autocapitalized the first "word".

I'm using Reader v7.0.3 but it's my understanding that it started with
Reader v6.05. That part I could be wrong about but I've got active links
without doing anything special. (I like doing things the lazy way so if I
can get away with not jumping thru hoops to achieve a purpose, I'm going to
do it.)


--

JoAnn Paules
MVP Microsoft [Publisher]

Your version of PrimoPDF must be special, as I tested your assertion with
version 2, and while it leaves the underline, it did not produce active
links when viewed in the Reader 6. Perhaps you are viewing it in your full
version of Acrobat?

What am I doing wrong?

DavidF

I've done it tho. I've used PrimoPDF to turn something into a .pdf. No
links. Reader's cursor turned to a finger when placed over it.

As for how would you know...the www.whateversite.com is usually a
giveaway
to me.

--

JoAnn Paules
MVP Microsoft [Publisher]



Hi JoAnn! Actually, I don't think that is correct. The program creating
the
PDF has to put the cue in that it is a link. I have Adobe Acrobat so

I
do

not
know which other freeware or shareware pdf creators will do it, but there
are a
few.

If you think about it, how could the reader know something is a link
unless a
cue is included in the file? For instance, what if the link is a
single
word
that is meant to point to a url? It is simply not possible that the
reader
could know that. I suppose it could know if a link is expressed as a
www.X.X,
but again that could easily produce bizarre and undesired results.


On Fri, 13 Jan 2006 20:09:17 -0500, "JoAnn Paules [MVP]"
<[email protected]>
wrote:

Actually, if the reader is using Adobe Reader v6 or newer, you don't have
to
do anything. It "knows" what a link is.

 

[JoAnn Paules [MVP]]

Sure, I can do this.

In that form, no. But if I type in a URL or an email address, then yes.
That's what I was doing in my previous tests.


--

JoAnn Paules
MVP Microsoft [Publisher]

We are of course talking about Publisher, not Word.

I am using the reader 6.0.0.5 and Pub 2003 for this test, so perhaps this
only works for newer versions of the Reader. Try inserting a hyperlink and
an email address into a Pub doc, not a Word doc.

Create a blank document. Insert a text box. Type a few lines of text and
then select a word, right click > hyperlink and insert an email address.
Then select another word, right click, > Hyperlink and insert a URL. Note
that both words are now active links. Then print to Primo, and tell me if
those links survived. The result I get are the words are still underlined
and light blue, but they are no longer active links when viewed in the
Reader.

Thanks.

DavidF

No special versions here. I have the latest version of Primo and Office
2003. Let me try again even tho it did it before.

I was able to do it with a Word doc. Now admittedly Word recognized a URL as
such and made it a hyperlink. It also did the same thing with an email
address that was recognized as such.

Let me try removing the hyperlinks in Word now. Works in both cases there
too but the links aren't underlined either. The cursor just changes to a
finger.

Let's try Publisher now... No hyperlinks in the original file. Hmm, email
address was recognized but the URL wasn't. Trying one other thing...Oh this
is funny! Reader doesn't recognize Www.egausa.org as a URL but does
recognize www.egausa.org. I didn't try that aspect in Word because Publisher
autocapitalized the first "word".

I'm using Reader v7.0.3 but it's my understanding that it started with
Reader v6.05. That part I could be wrong about but I've got active links
without doing anything special. (I like doing things the lazy way so if I
can get away with not jumping thru hoops to achieve a purpose, I'm going to
do it.)


--

JoAnn Paules
MVP Microsoft [Publisher]

Your version of PrimoPDF must be special, as I tested your assertion with
version 2, and while it leaves the underline, it did not produce active
links when viewed in the Reader 6. Perhaps you are viewing it in your full
version of Acrobat?

What am I doing wrong?

DavidF

I've done it tho. I've used PrimoPDF to turn something into a .pdf. No
links. Reader's cursor turned to a finger when placed over it.

As for how would you know...the www.whateversite.com is usually a
giveaway
to me.

--

JoAnn Paules
MVP Microsoft [Publisher]



Hi JoAnn! Actually, I don't think that is correct. The program
creating
the
PDF has to put the cue in that it is a link. I have Adobe Acrobat
so I
do
not
know which other freeware or shareware pdf creators will do it, but
there
are a
few.

If you think about it, how could the reader know something is a link
unless a
cue is included in the file? For instance, what if the link is a
single
word
that is meant to point to a url? It is simply not possible that the
reader
could know that. I suppose it could know if a link is expressed as
a
www.X.X,
but again that could easily produce bizarre and undesired results.


On Fri, 13 Jan 2006 20:09:17 -0500, "JoAnn Paules [MVP]"
<[email protected]>
wrote:

Actually, if the reader is using Adobe Reader v6 or newer, you don't
have
to
do anything. It "knows" what a link is.

 

[Linda]

Hi David,
The problem with using the combined image trick is that then the text view
stays the same even when text size is set to largest.

Here's the URL: http://www.iapr.org/members/newsletter/Newsletter06-01/

The user who brought this to my attention was using Mozilla Firefox. I have
had this problem using Netscape. It has also been recreated in IE. In all
cases, we are viewing the Newsletter page with larger font size.

Boxes around text stay the same size while the text gets bigger. Combined
images stay in the same place, while the text above them gets bigger and
runs over them.

Any suggestions are welcome. I'm fairly non-technical, so please explain
with that in mind. Thanks.

 

[DavidF]

Linda,

I can see what they are talking about with FireFox. Whew...using Ctrl ++ ,
you can just keep enlarging the text until you get some incredible results,
that certainly aren't legible. Interestingly I actually get no change in the
size of the text using IE, which I didn't realize happened with Pub 2003. I
use Pub 2000 to produce my site, and the text boxes just elongate or
shorten, and push the images along with them, but do not overlap them.

Pub 2003 code is designed to work best with IE, and typically doesn't work
well with FireFox and other browsers. As your newsletter does load, and
looks fine at regular text size, you are actually lucky. Your users that
insist on looking at the site with larger text, and FireFox are probably
going to either have to live with it, or reduce the size of the text. That's
just the way Pub 2003 is going to work.

With that said, I understand that the text will not increase in size when it
is converted to an image, but it at least it might eliminate the problem of
the overlapping text boxes and other page elements. I didn't say it was an
ideal fix...just a workaround with trade offs. ;-) After looking at the
newsletter, I am not sure now whether this approach would help anyway, the
way you have designed your page. I am pretty sure that by converting your
text boxes to an image, you will destroy the links you have in the
text...try it.

Maybe someone else will have a better answer...sorry.

DavidF