What file format do I use to import my letterhead into a Word doc

[avagardner]

I had artwork designed for my letterhead, invoices, etc. but I don't know
what file format I need to import into a Word document; otherwise, I will
just have the letterhead printed.

 

[Suzanne S. Barnhill]

Word can use a variety of graphics formats, but a JPEG, PNG, EPS, WMF, or
TIFF will be most appropriate for a printed letterhead.

 

[Jezebel]

There's no single 'right' answer -- it depends on the nature of the artwork.
It's sometimes a trade-off between file size and graphic quality; but often
it makes little difference. Experiment with the various graphic formats that
Word can handle -- gif, jpg, etc and see what works best. Create some
letters and check how big the files are. If you create PDFs from your
letters, check how well they work also: Acrobat occasionally has troubles
with particular graphics.

For what it's worth, the person who designed the artwork should have solved
this problem for you.

 

[Suzanne S. Barnhill]

Also, if the letters will be printed and mailed, don't insert the graphic in
your letterhead template; link it instead. The graphic will then be linked
in all the letters you produce, which will greatly reduce file size for each
letter and the overall storage space they require.

 

[Neil]

Hello! I've been trying to figure out how to set up a template, or
something, to save the letterhead from a nonprofit organization into a Word
document, so that we can fax out mailings with the letterhead embedded on the
document that we type the text into.

I see the reply to an earlier post that says you can use JPEG, etc., but HOW
do I use it? At the moment, I have a PDF file of a letter typed onto the
organization's letterhead. Is there any way that I can set up a template or
something? And how does one do that?

Thanks for any help you can provide!

Neil M.

 

[RobertVA]

Hello! I've been trying to figure out how to set up a template, or
something, to save the letterhead from a nonprofit organization into a Word
document, so that we can fax out mailings with the letterhead embedded on the
document that we type the text into.

I see the reply to an earlier post that says you can use JPEG, etc., but HOW
do I use it? At the moment, I have a PDF file of a letter typed onto the
organization's letterhead. Is there any way that I can set up a template or
something? And how does one do that?

Thanks for any help you can provide!

Neil M.

PDF files were designed with the intention of:

1) Allow the distribution of a low free reader that would allow most
computer users to view documents stored and transmitted in the format.

2) Be a read only format that would complicate tampering with the PDF
document's content, both for rights management and insurance that the
document isn't modified.

3) The format would be so useful for the above purposes document
"publishers" would spend a significant sum purchasing the Acrobat PDF
generating software.

Because of the above, using a PDF file as a source of the logo could
generate some complications. You might need to acquire software
specifically written to extract material from PDF files to get the logo
from it. Even then, the feasibility of extracting the logo would be
dependent on the original document publisher not using options to
prevent it.

You may need to recreate the logo from scratch or scan the logo with a
flatbed scanner. Multi function peripherals often combine printing,
scanning and faxing capabilities with a set of slots for digital camera
memory cards.

Exact procedures might vary depending on which Word version you are
using. Some versions allow the insertion of a graphic in the page header
with the users choice of Word's left/right/center alignment functions,
very similar to inserting a graphic into the document body. You may want
to use a section break in the document body so that you can use a
different header without the logo for the second and subsequent pages.
Someone with the version you use might be able to offer more precise
instructions after you identify which version you use.

 

[Neil]

Thanks for the reply, Robert. I can, indeed, scan the printed page to
capture a JPEG file of the letterhead. But what would I do with it after
that? I don't know how to insert the image into a document, or template.
Can you tell me how to do that?

Also, I am using Word 2007. And finally, the letterhead includes a logo at
the top and a bunch of names listed down the left margin of the page. I
don't know if they would go in as part of a "header" because of that. Do you
know of any way to deal with this?

I appreciate any help that anyone can provide, because I've already tried
using "Help" and a large Word manual that I purchased, and neither one told
me anything at all about how to do this, and yet I'm sure lots of businesses
must do it, and everyone uses Word.

Thanks again.
Neil M.

 

[Suzanne S. Barnhill]

You might have a look at http://sbarnhill.mvps.org/WordFAQs/Letterhead.htm
("More complex letterhead") for the general principles, though the
application will be a little different in Word 2007. See also
http://sbarnhill.mvps.org/WordFAQs/AnchorToHeader.htm