What Groove can do - did I get it wrong?

[Camilla R]

Hello everybody,
we got Groove because we thought this will be the solution to our problem: 5
people (including myself) (at different office locations) work on the same
Word doc. This doc contains lots of tables (at least one per page). Every
user - or member, in Groove speak - has his or her dedicated line in each
table that they will edit/add entries to. At present, I end up with 5 Word
docs and copy and paste all the others' entries into my document. [I once
tried the Word "compare and synchronize" features (not sure what it's called
in the English version) - it was a pain and failed more often than it worked].

2 of us set up Groove without problems and tested the process twice with two
different types of workspaces (standard and file sharing). It all worked fine
AS LONG AS we worked consecutively on the files.
As soon as we both edited it at the same time there was a "conflict" and we
both ended up with two files ... This looked terribly familiar to me...

In the real scenario there will always be some overlap as at least two
people will be working on a file at the same time.

So, where am I going wrong? Any help is greatly appreciated.

Regards,
Camilla

 

[Tony]

We had the same problem (only three of us). We are sharing spreadsheets etc
using a file sharing workspace, and now have a "checked out" folder. When
someone is working on the document, they copy it to the "checked out" folder,
that has worked pretty well for us.

Have you tried having a spreadsheet each where you update the various table
entries. Then create a link from the spreadsheet back to the word document.

Tony.