What is the O equivallent of OE's compaction & how should it be managed

[Guest]

Not familiar with Outlook: want to advise another on how to reduce the size
of her enormous O Inbox - where she seems to file everything! Is it normal
to keep everything in the Inbox and simply sort it when grouping mail for
convenience, which is what she does: in OE this would be very dangerous!

Is 'archiving' O's equivalent of OE's 'compaction' process: I don't recall
ever seeing a compaction notice in O, and user does not trust the Archiver
to put her mails where she will be able to get at them easily.

Kindly advice for beginners on this topic would be appreciated.

Cheers,

S

 

[Roady [MVP]]

Version of Outlook?
Type of mail account?
Define what "enormous" is according to you.

 

[Guest]

2002 SP3
POP3 (ntl broadband cable)
Inbox 11946 items; 869,675KB
Personal Folders 1,119,346KB
Archive Folders 726,295KB

S

Version of Outlook?
Type of mail account?
Define what "enormous" is according to you.

--
Robert Sparnaaij [MVP-Outlook]
Coauthor, Configuring Microsoft Outlook 2003


-----

Not familiar with Outlook: want to advise another on how to reduce the
size of her enormous O Inbox - where she seems to file everything! Is it
normal to keep everything in the Inbox and simply sort it when grouping
mail for convenience, which is what she does: in OE this would be very
dangerous!

Is 'archiving' O's equivalent of OE's 'compaction' process: I don't
recall ever seeing a compaction notice in O, and user does not trust the
Archiver to put her mails where she will be able to get at them easily.

Kindly advice for beginners on this topic would be appreciated.

Cheers,

S

 

[Roady [MVP]]

That's still OK. The maximum size of Outlook 97-2002 pst-files is 2GB.
Compacting isn't the same as archiving. Compacting removes white space from
the messages database store (pst-file). Archiving moves the items to a
different database.
In general you only have to compact manually when you delete a lot of items
at once or have used archiving. To compact manually right click the root of
the folder set (Outlook Today)-> properties-> button Advanced-> Comapact Now

--
Robert Sparnaaij [MVP-Outlook]
Coauthor, Configuring Microsoft Outlook 2003


-----

2002 SP3
POP3 (ntl broadband cable)
Inbox 11946 items; 869,675KB
Personal Folders 1,119,346KB
Archive Folders 726,295KB

S

Version of Outlook?
Type of mail account?
Define what "enormous" is according to you.

--
Robert Sparnaaij [MVP-Outlook]
Coauthor, Configuring Microsoft Outlook 2003


-----

Not familiar with Outlook: want to advise another on how to reduce the
size of her enormous O Inbox - where she seems to file everything! Is
it normal to keep everything in the Inbox and simply sort it when
grouping mail for convenience, which is what she does: in OE this would
be very dangerous!

Is 'archiving' O's equivalent of OE's 'compaction' process: I don't
recall ever seeing a compaction notice in O, and user does not trust the
Archiver to put her mails where she will be able to get at them easily.

Kindly advice for beginners on this topic would be appreciated.

Cheers,

S

 

[Guest]

Ah: that's reassuring; and also good to know there is a compact button there
somewhere after all!

You say that we "only have to compact manually when..." Does this mean that
there is some automatic compaction taking place after all? If so, where are
the settings for this, and how and when does it take place?

Thanks for your interest and prompt responses!

S

That's still OK. The maximum size of Outlook 97-2002 pst-files is 2GB.
Compacting isn't the same as archiving. Compacting removes white space
from the messages database store (pst-file). Archiving moves the items to
a different database.
In general you only have to compact manually when you delete a lot of
items at once or have used archiving. To compact manually right click the
root of the folder set (Outlook Today)-> properties-> button Advanced->
Comapact Now

--
Robert Sparnaaij [MVP-Outlook]
Coauthor, Configuring Microsoft Outlook 2003


-----

2002 SP3
POP3 (ntl broadband cable)
Inbox 11946 items; 869,675KB
Personal Folders 1,119,346KB
Archive Folders 726,295KB

S

Version of Outlook?
Type of mail account?
Define what "enormous" is according to you.

--
Robert Sparnaaij [MVP-Outlook]
Coauthor, Configuring Microsoft Outlook 2003
http://www.howto-outlook.com/
Outlook FAQ, HowTo, Downloads, Add-Ins and more

-----
Not familiar with Outlook: want to advise another on how to reduce the
size of her enormous O Inbox - where she seems to file everything! Is
it normal to keep everything in the Inbox and simply sort it when
grouping mail for convenience, which is what she does: in OE this would
be very dangerous!

Is 'archiving' O's equivalent of OE's 'compaction' process: I don't
recall ever seeing a compaction notice in O, and user does not trust
the Archiver to put her mails where she will be able to get at them
easily.

Kindly advice for beginners on this topic would be appreciated.

Cheers,

S

 

[Roady [MVP]]

When the computer is idle and there is more than 5% white space in the
pst-file Outlook will start compating in the background. Also when a new
item arrives it will first use the available white space before taking more
space from the file system. This all happens in the background; there are no
settings for this.

--
Robert Sparnaaij [MVP-Outlook]
Coauthor, Configuring Microsoft Outlook 2003


-----

Ah: that's reassuring; and also good to know there is a compact button
there somewhere after all!

You say that we "only have to compact manually when..." Does this mean
that there is some automatic compaction taking place after all? If so,
where are the settings for this, and how and when does it take place?

Thanks for your interest and prompt responses!

S

That's still OK. The maximum size of Outlook 97-2002 pst-files is 2GB.
Compacting isn't the same as archiving. Compacting removes white space
from the messages database store (pst-file). Archiving moves the items to
a different database.
In general you only have to compact manually when you delete a lot of
items at once or have used archiving. To compact manually right click the
root of the folder set (Outlook Today)-> properties-> button Advanced->
Comapact Now

--
Robert Sparnaaij [MVP-Outlook]
Coauthor, Configuring Microsoft Outlook 2003


-----

2002 SP3
POP3 (ntl broadband cable)
Inbox 11946 items; 869,675KB
Personal Folders 1,119,346KB
Archive Folders 726,295KB

S


in message Version of Outlook?
Type of mail account?
Define what "enormous" is according to you.

--
Robert Sparnaaij [MVP-Outlook]
Coauthor, Configuring Microsoft Outlook 2003
http://www.howto-outlook.com/
Outlook FAQ, HowTo, Downloads, Add-Ins and more

-----
Not familiar with Outlook: want to advise another on how to reduce the
size of her enormous O Inbox - where she seems to file everything! Is
it normal to keep everything in the Inbox and simply sort it when
grouping mail for convenience, which is what she does: in OE this
would be very dangerous!

Is 'archiving' O's equivalent of OE's 'compaction' process: I don't
recall ever seeing a compaction notice in O, and user does not trust
the Archiver to put her mails where she will be able to get at them
easily.

Kindly advice for beginners on this topic would be appreciated.

Cheers,

S

 

[Guest]

Thanks once again Rob:

Background compaction in OE turned out to be a nightmare way of loosing
mailboxes when anything interrupted the process. I trust that Outlook's
automatic process has some failsafe mechanism to prevent this?

Otherwise this is all very reassuring.

Cheers,
S

When the computer is idle and there is more than 5% white space in the
pst-file Outlook will start compating in the background. Also when a new
item arrives it will first use the available white space before taking
more space from the file system. This all happens in the background; there
are no settings for this.

--
Robert Sparnaaij [MVP-Outlook]
Coauthor, Configuring Microsoft Outlook 2003


-----

Ah: that's reassuring; and also good to know there is a compact button
there somewhere after all!

You say that we "only have to compact manually when..." Does this mean
that there is some automatic compaction taking place after all? If so,
where are the settings for this, and how and when does it take place?

Thanks for your interest and prompt responses!

S

That's still OK. The maximum size of Outlook 97-2002 pst-files is 2GB.
Compacting isn't the same as archiving. Compacting removes white space
from the messages database store (pst-file). Archiving moves the items
to a different database.
In general you only have to compact manually when you delete a lot of
items at once or have used archiving. To compact manually right click
the root of the folder set (Outlook Today)-> properties-> button
Advanced-> Comapact Now

--
Robert Sparnaaij [MVP-Outlook]
Coauthor, Configuring Microsoft Outlook 2003
http://www.howto-outlook.com/
Outlook FAQ, HowTo, Downloads, Add-Ins and more

-----
2002 SP3
POP3 (ntl broadband cable)
Inbox 11946 items; 869,675KB
Personal Folders 1,119,346KB
Archive Folders 726,295KB

S


"Roady [MVP]" <newsgroups_DELETE_@_DELETE_sparnaaij_NO_._SPAM_net>
wrote in message
Version of Outlook?
Type of mail account?
Define what "enormous" is according to you.

--
Robert Sparnaaij [MVP-Outlook]
Coauthor, Configuring Microsoft Outlook 2003
http://www.howto-outlook.com/
Outlook FAQ, HowTo, Downloads, Add-Ins and more

-----
Not familiar with Outlook: want to advise another on how to reduce
the size of her enormous O Inbox - where she seems to file
everything! Is it normal to keep everything in the Inbox and simply
sort it when grouping mail for convenience, which is what she does:
in OE this would be very dangerous!

Is 'archiving' O's equivalent of OE's 'compaction' process: I don't
recall ever seeing a compaction notice in O, and user does not trust
the Archiver to put her mails where she will be able to get at them
easily.

Kindly advice for beginners on this topic would be appreciated.

Cheers,

S

 

[Roady [MVP]]

Don't know about the OE issues but the Outlook solution is safe ;-)

--
Robert Sparnaaij [MVP-Outlook]
Coauthor, Configuring Microsoft Outlook 2003


-----

Thanks once again Rob:

Background compaction in OE turned out to be a nightmare way of loosing
mailboxes when anything interrupted the process. I trust that Outlook's
automatic process has some failsafe mechanism to prevent this?

Otherwise this is all very reassuring.

Cheers,
S

When the computer is idle and there is more than 5% white space in the
pst-file Outlook will start compating in the background. Also when a new
item arrives it will first use the available white space before taking
more space from the file system. This all happens in the background;
there are no settings for this.

--
Robert Sparnaaij [MVP-Outlook]
Coauthor, Configuring Microsoft Outlook 2003


-----

Ah: that's reassuring; and also good to know there is a compact button
there somewhere after all!

You say that we "only have to compact manually when..." Does this mean
that there is some automatic compaction taking place after all? If so,
where are the settings for this, and how and when does it take place?

Thanks for your interest and prompt responses!

S



in message That's still OK. The maximum size of Outlook 97-2002 pst-files is 2GB.
Compacting isn't the same as archiving. Compacting removes white space
from the messages database store (pst-file). Archiving moves the items
to a different database.
In general you only have to compact manually when you delete a lot of
items at once or have used archiving. To compact manually right click
the root of the folder set (Outlook Today)-> properties-> button
Advanced-> Comapact Now

--
Robert Sparnaaij [MVP-Outlook]
Coauthor, Configuring Microsoft Outlook 2003
http://www.howto-outlook.com/
Outlook FAQ, HowTo, Downloads, Add-Ins and more

-----
2002 SP3
POP3 (ntl broadband cable)
Inbox 11946 items; 869,675KB
Personal Folders 1,119,346KB
Archive Folders 726,295KB

S


"Roady [MVP]" <newsgroups_DELETE_@_DELETE_sparnaaij_NO_._SPAM_net>
wrote in message
Version of Outlook?
Type of mail account?
Define what "enormous" is according to you.

--
Robert Sparnaaij [MVP-Outlook]
Coauthor, Configuring Microsoft Outlook 2003
http://www.howto-outlook.com/
Outlook FAQ, HowTo, Downloads, Add-Ins and more

-----
Not familiar with Outlook: want to advise another on how to reduce
the size of her enormous O Inbox - where she seems to file
everything! Is it normal to keep everything in the Inbox and simply
sort it when grouping mail for convenience, which is what she does:
in OE this would be very dangerous!

Is 'archiving' O's equivalent of OE's 'compaction' process: I don't
recall ever seeing a compaction notice in O, and user does not trust
the Archiver to put her mails where she will be able to get at them
easily.

Kindly advice for beginners on this topic would be appreciated.

Cheers,

S

 

[Pat Willener]

Nevertheless, it's always a good idea to backup PST files from time to
time. There are many ways a PST file can get corrupted or even lost.
Make sure that OL is completely closed when taking a backup.

 

[Guest]

Thanks very much to you both: will pass it all on.

Cheers,

S