What's wrong w/notes?

[Jack]

Ok, now I'm mad!

I have created a presentation. I added notes to some of the slides.
When I print out the presentation as notes everything worked fine.

I now need to print the presentation w/o my additional notes. But they
won't go away. I have deleted the text box in the Notes Master. I have
unclicked the "Body" option in the Notes Master Format. I have gone
back to some of the slides that I'd added notes to and deleted those
notes. No matter what I do, I get a big, ugly, empty box right smack on
every slide.

The reason that I am trying to accomplish this is that I need to print
a copy of the presentation w/notes for my use and a copy of the
presentation with some lines drawn on the bottom for students to take
their own notes on. The best way I could think of to do this was to
print a copy as "regular" notes and another as notes, but w//o the
actual text of the notes (adding about 8 or 10 lines for student notes
right on the notes master).

PPT version 10.1.7
O/S 10.3.9

Thanks for any ideas, Jack

 

[Jim Gordon]

Hello Jack,

I have created a presentation. I added notes to some of the slides.
When I print out the presentation as notes everything worked fine.

OK. I presume this means you typed stuff in the screen area in Normal
view that has the words "Click to add notes." This is what I think of
as "Notes."

I now need to print the presentation w/o my additional notes. But they
won't go away. I have deleted the text box in the Notes Master.

That doesn't get rid of the notes. The Notes Master controls how the
printout will look when you choose to print Notes in the Print dialog
box. Even if there's no style configured the notes will still print.

I have
unclicked the "Body" option in the Notes Master Format. I have gone
back to some of the slides that I'd added notes to and deleted those
notes. No matter what I do, I get a big, ugly, empty box right smack on
every slide.

Again, you are deleting the style information about the notes, not the
notes themselves.

The reason that I am trying to accomplish this is that I need to print
a copy of the presentation w/notes for my use and a copy of the
presentation with some lines drawn on the bottom for students to take
their own notes on. The best way I could think of to do this was to
print a copy as "regular" notes and another as notes, but w//o the
actual text of the notes (adding about 8 or 10 lines for student notes
right on the notes master).

If you copy and paste additional notes formatting box into the Notes
view only the first one will be recognized.

I think the solution is to add a text boxe to the notes master. The text
box will appear as an independent box that's formatted the way you want
with 8 to 10 lines of whatever. Your students will be able to type into
the text box. You can add graphic elements to the notes view, as well.

-Jim Gordon
Mac MVP

 

[Jack]

Hi Jim, thanks for your reply. I don't think I was clear about what I'm
trying to accomplish. I want to create a single presentation. I want to
add notes to that presentation that are *only* to be seen in a printed
copy that I refer to. I want to print the very same presentation hiding
these notes and distribute this 'version' to my students.

Please read my comments embedded.

Hello Jack,


OK. I presume this means you typed stuff in the screen area in Normal
view that has the words "Click to add notes." This is what I think of
as "Notes."
Correct.


That doesn't get rid of the notes. The Notes Master controls how the
printout will look when you choose to print Notes in the Print dialog
box. Even if there's no style configured the notes will still print.

I do not want to get rid of the notes. I need to keep them in the
presentation so that I can print a copy to refer to, but hide them
(replaced with some lines) for the printed copy that I distribute to
students.

Again, you are deleting the style information about the notes, not the
notes themselves.

I am trying to hide the notes, trying to keep them from being printed.
I do not want to actually eliminate them from the presentation
altogether.

Can you tell me what checking/unchecking these check boxes does
accomplish if it is not to indicate whether or not to include the
associated element when the notes are printed?

If you copy and paste additional notes formatting box into the Notes
view only the first one will be recognized.

I think the solution is to add a text boxe to the notes master. The text
box will appear as an independent box that's formatted the way you want
with 8 to 10 lines of whatever. Your students will be able to type into
the text box. You can add graphic elements to the notes view, as well.

It is not my intention to have the students ever access the PPT
presentation except once it is printed. Typing into a text box is not
going to happen.


My question remains, what can I do to get rid of the empty box that
prints after I have de-selected "Body" in Format -> Notes Master
Format?

 

[CyberTaz]

Just something to consider, Jack -

How about just using Notes View for the regular notes in your copy of the
file & using 'Handouts (3 per page)' when you print the student copies? It
renders 3 slides/page on the left with blank lines printed adjacent to each.

Another option - save one copy of the PPt without notes & annotate a second
copy of the file.

I have gone back to some of the slides that I'd added notes to and deleted
those notes.

This I don't understand... are you referring to the note content or the
placeholder? It reads as though the deleted note text is still showing &
printing in Notes Pages View, which definitely shouldn't be happening.

No matter what I do, I get a big, ugly, empty box right smack on every
slide.

Is this on the *slide* or on the *page*? either way, if it appears on every
slide (Notes Page) it is most likely the result of having hacked away at the
Notes Master. In doing so you may have repositoned something you thought you
were deleting.

 

[sjohnson717]

I think you two are having different conversations. Jim is trying to
show Jack a workaround. Here's the net: you can't do what you want in
Powerpoint. What you want is a printed set of slides with instructor
notes and a printed set of slides with no instructor notes. Powerpoint
does not have this capability: you can either have notes or not have
notes. That's it.

Jim suggests a couple of workaround so that the students don't see the
the instructor notes.

Here's what I do. I make the instructor notes not shown when printing
in grayscale. Go to View Master> Notes Master so you can see your
instructor notes area. Go to View > Grayscale. Now control-click on the
notes area and choose Grayscale Settings> Don't Show. Now draw your
student notes lines (altho I don't think lines are necessary) or just
"Notes:" in the top area of the page on the Notes Master.

With this setting, the instructor notes will not print when you print
in grayscale. They will print only when you print using the color
setting (altho, of course, you don't have to print on a color printer
so "color" prints as black & white on a laserjet.)

Steve

 

[Paul Berkowitz]

That's very clever.

--
Paul Berkowitz
MVP MacOffice
Entourage FAQ Page: <http://www.entourage.mvps.org/faq/index.html>
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[Steve Rindsberg]

Better late than never ... maybe:

Delete notes page text (or text and shapes)
http://www.pptfaq.com/FAQ00178.htm

You could print your copy then run the third macro on the page above, print
again and [IMPORTANT] close the file w/o saving.

Or modify it as indicated in the comments to hide rather than delete the notes
shapes

================================================
Steve Rindsberg, PPT MVP
PPT FAQ: www.pptfaq.com
PPTools: www.pptools.com
================================================