Where to publish my custom form ?

[Shad]

I wish to have a folder based custom form that myself and 3 colleagues
can access in a shared mailbox. Each of us accesses the shared
mailbox as an "additional mailbox" to our personal one. But here is
my problem :

1) I cannot publish to a folder because I want instances of this
custom form to be stored in multiple folders.
2) Publishing to the "Personal Forms Library" does not work as it does
not share with my colleagues, and additionally is not visible from the
shared mailbox
3) I cannot use "one off" forms as this results in duplication, but
also the security settings in Outlook do not allow the VBScript to
run.
4) I cannot publish to the "Organizational Forms Library" as my
company does not allow it.

Are there any other options ? Thanks in advance for any suggestions.

Steve

 

[Sue Mosher [MVP]]

Have each user publish the form to their own Personal Forms library.
Depending on how you want users to be able to invoke it, you may also want
to publish it to the shared calendar. You'll need owner permission on the
folder to do that.

This means, of course, that when you update the form, it will need to be
republished in all these places. It is essential to maintain a good
versioning scheme on the (Properties) page of the form, so that you can know
which version is in use at any given moment.

 

[Shad]

Thanks Sue,

However, instances of this form need to be stored in folders in the
shared mailbox, not in user's personal mailbox. I have found that
even if published to the Personal forms library, as soon as an
instance of the form is copied to a folder in the shared library, it
becomes a one-off and the VBscript code won't run.

Regards,

Steve

 

[Sue Mosher [MVP]]

I suspect that if you look at the form's MessageClass and Size, you'll see
that it is not in fact a run-off. The lack of code execution is more likely
caused by a default setting on the user's machine; see
http://outlookcode.com/article.aspx?id=67

 

[Shad]

Fantastic, thanks Sue. You were absolutely right - enabling the
"script in shared folders" has allowed the script to run, so I will
now follow your suggestion about my colleagues all publishing to their
Personal Forms Library.

Regards,

Steve