Which format to save mesages?

[Jorge Cervantes]

With OL 07, there are several options for savings emails: txt, msg, or html.
I would like to know pros and cons for each of these format.
I also would like to learn which format would be more convenient for saving
and retrieval in future.
Jorge

 

[Brian Tillman [MVP - Outlook]]

With OL 07, there are several options for savings emails: txt, msg, or
html.
I would like to know pros and cons for each of these format.
I also would like to learn which format would be more convenient for
saving and retrieval in future.

In my opinion, leaving your messages in the data store (PST or Exchnage
mailbox) is the best format for saveing and retrieval in the future.

 

[Jorge Cervantes]

We are not using Exchange mailbox.
So what you are saying is that do not delete received messages and leave
them in Outlook.
So pst will keep all received messages.
Am I wrong?
One problem is that pst file will become huge if I do not delete them.
jorge

 

[Brian Tillman [MVP - Outlook]]

So what you are saying is that do not delete received messages and leave
them in Outlook.
So pst will keep all received messages.
Am I wrong?

You're correct. That's what I'm saying.

One problem is that pst file will become huge if I do not delete them.

So? A Unicode PST can hold 20GB and more. If you wish, you can use several
PSTs, keeping portions of your historical mail in them, thereby keeping each
PST's size smaller.

 

[Diane Poremsky [MVP]]

Correct. Leave them in Outlook. Outlook 2003/2007's unicode pst supports
large folders (over 20 GB) so size isn't usually and issue. You can archive
if you want.

The main advantage of saving outside the pst, in txt or html format, is you
don't need outlook installed to read the messages.

--
Diane Poremsky [MVP - Outlook]
Need Help with Common Tasks? http://www.outlook-tips.net/beginner/
Outlook 2007: http://www.slipstick.com/outlook/ol2007/

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[George R.]

I frequently have attachments with my emails; would it be best to save as
..msg so attachments stay a part of the email? Please provide discuss
positives and negatives of saving as .msg format. An email with an
attachment saved in .msg format had a file size of 1,062 KB; same email saved
as a .txt file and attachments saved in their formats (Adobe Acrobat and MS
Word) had combined total size of 932 KB (smaller which my IT dept. likes, but
not sure this is significant). Seems like separating the attachment is a
bigger problem than file size/storage space. Comments appreciated!

Correct. Leave them in Outlook. Outlook 2003/2007's unicode pst supports
large folders (over 20 GB) so size isn't usually and issue. You can archive
if you want.

The main advantage of saving outside the pst, in txt or html format, is you
don't need outlook installed to read the messages.

--
Diane Poremsky [MVP - Outlook]
Need Help with Common Tasks? http://www.outlook-tips.net/beginner/
Outlook 2007: http://www.slipstick.com/outlook/ol2007/

Outlook Tips by email:
(e-mail address removed)

Exchange Messaging Outlook newsletter:
(e-mail address removed)




You can access this newsgroup by visiting
http://www.microsoft.com/office/community/en-us/default.mspx or point your
newsreader to msnews.microsoft.com.

We are not using Exchange mailbox.
So what you are saying is that do not delete received messages and leave
them in Outlook.
So pst will keep all received messages.
Am I wrong?
One problem is that pst file will become huge if I do not delete them.
jorge