Whole calendar not available in publish calendar settings.

[Details Needed]

I am using Microsoft Outlook 2007. I want to PUBLISH my whole calendar, not
just up to 90 days in the future. When I click on the Publish My Calendar
link, a box pops up that has "Time Span" as the second option. "Previous" is
selected with a dot in the circle and you can adjust two different boxes with
up to 90 days in the far right box.

I want to be able to click the whole calendar circle, but it is shaded in
grey and I can't access it at all. I do not want to email my calendar, where
it seems I can pick the whole calendar option. I want to publish for at
least a year out from the current date.

 

[Brian Tillman]

I am using Microsoft Outlook 2007. I want to PUBLISH my whole
calendar, not just up to 90 days in the future. When I click on the
Publish My Calendar link, a box pops up that has "Time Span" as the
second option. "Previous" is selected with a dot in the circle and
you can adjust two different boxes with up to 90 days in the far
right box.

If you have recurring appointments with no end date, that's an infinite
amount of data. No program on earth can do that and there isn't enough
storage space in the universe to hold it.

 

[John Guin]

You can only publish the "whole calendar" for non default calendars. Not
sure why - you could create a new calendar, then copy all the data off your
default to the new calendar, then export that. I suggest using a table view
to copy all the data just so you can ensure you are getting everything.

If you aren't publishing to Office Online or a DAV server, here's something
else to try.

Depending on what you mean by "Publish," another way to do this is right
click the calendar folder and say Send via Email. Select the entire calendar
to export and you'll get two things:
1. An email with an HTML table with all your calendar data. Useful or
useless, depedning on your needs.
2. That email will have an attachment named <<<calnmame>>>.ics. This is the
calendar in standard iCal form. Save it and just about every other calendar
app in the world will use it.

And for what it's worth, the Outlook calendar only goes to the (Gregorian)
year 4500. And recurring meetings are just stored once, with a rule to say
how often to repeat the item (like every Wednesday, for instance).
"One-offs" can be created if you move next Wednesday's meeting to Thursday or
something, but by and large they don't take up too much to save in iCal
format. Open it with a text editor - it should make sense...

 

[Details Needed]

I went back into my calendar and changed the never end date to one year. I
do a lot of planning and one is is what I could work well with. However,
this did not change the fact that the button for 'whole calendar' still did
not show up. I will have to try it with a smaller amount of info on a dummy
calendar to see if that makes a difference, but I'm not sure it will.

Thanks for the info, I tried it, but it didn't seem to solve my problem.

details needed

 

[Details Needed]

WOW!! You are my hero today!!! The non default calendar point made all the
difference. That little button shows up and I clicked it and I could see the
whole calendar instead of just up to 90 days. It will be very easy to export
and import the data. I know how to do that. I am using Office Online to
publish, so I am now cruising down the highway thanks to your help.

Much gratitude,
Need Details

 

[max wild]

I know this is an old thread, but exactly what I was looking for. I can't
understand why the publication time range is so restrictive (i.e., only 90
days in the future). Sure would be nice to have 6 mos. and 1 year added. Even
better would be custom dates. I've e-mailed as Outlook feedback. Please
consider do the same. This is a great feature...just needs to be polished.

Max

 

[Diane Poremsky [MVP]]

the reasoning is that its your default calendar and those are typically
'full' with maybe 5 -6 items per day that may change often so its better to
do short periods.

I'll be surprised if even 25% of people using office online for publishing
are still using it this time next year (once the novelty has worn off) -
with 90 day publishing, the servers won't be "packed" with 10 (or more)
years worth of calendars no one views.

 

[max wild]

I think your assumptions are incorrect. I have been using calendar sharing
with Outlook and Yahoo! for several years. This allows my wife to know my
schedule so we can coordinate schedules (business trips, etc...). We
frequently need to plan months in advance. Unfortunately, Yahoo! Autosync
doesn't support Outlook 2007 or Vista. However, Google just added a calendar
feature (beta), so there must be a demand. The problem with Yahoo! and Google
is that they don't work with Outlook 2007 and they must be updated manually.
The Outlook 2007 Calendar share feature updates automatically so it saves
time and is more up to date.

The amount of data to record even several appointments per day (mostly
alphanumeric) is relatively small by today's standards. If Microsoft Live can
offer 5GB free space online, I really don't think space is an issue. If it
was, it would be better to restrict the amount of space allowed, rather than
the time period.

I think this feature is fantastic. I just which I could publish 6 months
and/or a year.

 

[Ken]

I think your assumptions are incorrect. I have been using calendar sharing
with Outlook and Yahoo! for several years. This allows my wife to know my
schedule so we can coordinate schedules (business trips, etc...). We
frequently need to plan months in advance. Unfortunately, Yahoo! Autosync
doesn't support Outlook 2007 or Vista. However, Google just added a calendar
feature (beta), so there must be a demand. The problem with Yahoo! and Google
is that they don't work with Outlook 2007 and they must be updated manually.
The Outlook 2007 Calendar share feature updates automatically so it saves
time and is more up to date.

The amount of data to record even several appointments per day (mostly
alphanumeric) is relatively small by today's standards. If Microsoft Live can
offer 5GB free space online, I really don't think space is an issue. If it
was, it would be better to restrict the amount of space allowed, rather than
the time period.

I think this feature is fantastic. I just which I could publish 6 months
and/or a year.

I agree with both of you. Max is right that people want this feature
(publishing more than 90 days), Diane is right that many of us will stop
using Office Online for calendars for the same reason...

 

[Mr. H]

I agree with Ken also, I very much want this feature and one more thing that
I need is to be able to copy the non-default calendar to my default calendar
at one time. Is that possible>

 

[Brian Tillman]

I need is to be able to copy the non-default calendar to
my default calendar at one time. Is that possible>

Open your non-default calendar, display it in a table view like By Category,
select all it contains with Ctrl-A, then click Edit>Copy to Folder,
specifying your default folder as the destination.