Why no auto-archive?

[Bill Robertson]

Outlook has (and has had for a long time) a very functional auto-archive
process. Why does Entourage not have anything remotely like this function?
The File/Export... seems to be an all-or-nothing deal, as far as I can
determine. No flexibility at all.

What I want is an automatic process that runs on a regular schedule, and
selects items (messages, events, whatever) and then either copies or moves
them to an external store, maintaining the folder structure in my Entourage
mailbox-- e.g., something equivalent to an Outlook .pst file. I want this
external store to be able to live anywhere, but preferably on an attached
network server.

In our shop we have a 100MB limit on mailbox size. I need something that can
be easily deployed to many users (without hassle or large expense) so that
they can easily manage their mailbox size, yet still retain access to older
messages and calendar items.

I've looked at Entourage Email Archive X by Softhing.com and it has some of
the missing features, but is still lacking.

When will Entourage have this function?

Bill Robertson

 

[Diane Ross]

Outlook has (and has had for a long time) a very functional auto-archive
process. Why does Entourage not have anything remotely like this function?
The File/Export... seems to be an all-or-nothing deal, as far as I can
determine. No flexibility at all.

The best way to get this added is to send feedback to Microsoft.

When working in Office, you can use the ³Send Feedback² option under the
Help menu in all of the Office applications.

What I want is an automatic process that runs on a regular schedule, and
selects items (messages, events, whatever) and then either copies or moves
them to an external store, maintaining the folder structure in my Entourage
mailbox-- e.g., something equivalent to an Outlook .pst file. I want this
external store to be able to live anywhere, but preferably on an attached
network server.

AutoArchive Exchange Account to "On My Computer"

Move all e-mail older than 60 days from your Exchange account folders to
archive folders within the "On My Computer" folder tree.

<http://www.entourage.mvps.org/exchange/autoarchive.html>

This script is currently broken in Leopard, but there is a third party ($10)
that does the same thing that is linked on the page.

You could use this script in a new Identity. Switch to the Identity and run
the script. Now they are archived as backup easily accessible in the other
Identity and not clogging up your Main Identity.