Will Word X show me all the fonts used in a document?

[Pete]

I'm doing some font/pdf trouble shooting. Specifically, I have a word
doc saved as a pdf via the OSX print window. The pdf looks fine on my
computer, and prints just fine on my home printer. When the printer
(lulu.com) prints my book, several things print with the wrong
characters.

1) Is there any way to see a list of all the fonts I've used in the
documents? I want to make sure the fonts I've used are supported by the
printer's postscript printers.

2) The major problem I'm having is that Equation Editor images don't
appear correctly some of the time. For example, on the same page in two
different equations (both created identically with equation editor), a
"pi" symbol appears perfectly once, and has been changed to an "x"
once. Very strange, and perhaps the most troubling for me since my
document is filled with equations, and I can't tell which will print
incorrectly until I actually get a printed version back from the press.

I'm using Word X in OSX 10.3.7.

Thanks,

Pete

 

[matt neuburg]

I'm doing some font/pdf trouble shooting. Specifically, I have a word
doc saved as a pdf via the OSX print window. The pdf looks fine on my
computer, and prints just fine on my home printer. When the printer
(lulu.com) prints my book, several things print with the wrong
characters.

Making a PDF via the OSX print window is a simple-minded and unreliable
way to make a PDF. When you make a *real* PDF, you are in charge of what
fonts are embedded in the PDF. My guess is that, since you are not in
charge of this when printing to PDF thru OSX, you are not embedding the
needed fonts, and so the document doesn't work on another computer
(because the fonts are not there).

The solution, then, might be to make the PDF properly, using Adobe
Acrobat. We have had much better success making good PDFs from Word
documents on Windows, by the way, than on Mac. m.

 

[CyberTaz]

Hi Pete,

re #1, I know of no feature within Word that will generate a list of
fonts used. There may be a 3rd party utility or macro for that purpose,
but I don't know.

re #2, Matt's reply is harsh but true. The Print PDF function of OS X
is a handy convenience for the typical home/office user, but just
doesn't cut it for professional output. Acrobat is a far better way to
go, and the type of work you're doing suggests that you may also
benefit from adding InDesign or QuarkXpress to your stable of apps.

Good Luck! |:>)

 

[Elliott Roper]

re #1, I know of no feature within Word that will generate a list of
fonts used. There may be a 3rd party utility or macro for that purpose,
but I don't know.

The formatting palette says which 'families' are in use above the line,
but not which variations thereof.
Turn the 'font' triangle down, then click on 'name'
(word v.X)

<snip>

 

[Pete]

Thanks Matt, Cybertaz and Elliott,

Looks like I'm going to bite the bullet and get Acrobat. I've used
Quark and Pagemaker (now In Design) a lot in the past, but the price
was (and is) formidable. You use what you have, right?

Elliott, I think the fonts that appear above the line in the font name
pull down menu in the formatting pallette are cleared every time you
quit word.

Now a final question: is there a way I can check to be sure that the
fonts I need are embedded correctly (by, say, turning off all but the
same fonts postscript printers use) without printing the whole thing
out on a postscript printer again? Or should I just trust Acrobat?

Thanks again!

Pete

 

[Bob Mathews]

I'm doing some font/pdf trouble shooting. Specifically, I
have a word doc saved as a pdf via the OSX print window.
The pdf looks fine on my computer, and prints just fine
on my home printer. When the printer (lulu.com) prints
my book, several things print with the wrong characters.
...
2) The major problem I'm having is that Equation Editor
images don't appear correctly some of the time

Pete, as you know I've already answered this to you privately,
but for the benefit of others on the newsgroup, I offer my
response:

We have an article on our web site about this. Bottom line is
that when you create a PDF, the Equation Editor fonts must be
embedded. Normally this requires only MT Extra to be embedded.
Check out the article at
<http://www.dessci.com/en/support/tsn/TSN69.htm>. I haven't heard
of Lulu, but I print PDFs with equations all the time at FedEx
Kinko's and Mimeo, and have had no problems when I follow the
procedure in the article.
--
Bob Mathews (e-mail address removed)
Director of Training 830-990-9699
http://www.dessci.com/free.asp?free=news
FREE fully-functional 30-day evaluation of MathType 5
Design Science, Inc. -- "How Science Communicates"
MathType, WebEQ, MathPlayer, MathFlow, Equation Editor, TeXaide

 

[Elliott Roper]

Thanks Matt, Cybertaz and Elliott,

Elliott, I think the fonts that appear above the line in the font name
pull down menu in the formatting pallette are cleared every time you
quit word.

Ooh er. I should not have posted without checking. Not only that, it
only shows the six most recent fonts in the current cycle of documents
since the last restart, starting from the two most recent on first
restart. What a waste of space! (me, that is)

Now a final question: is there a way I can check to be sure that the
fonts I need are embedded correctly (by, say, turning off all but the
same fonts postscript printers use) without printing the whole thing
out on a postscript printer again? Or should I just trust Acrobat?

Thanks again!

By way of apology, I checked with Acrobat reader here. It seems to
report the fonts embedded correctly in file->document
properties..->fonts

 

[Bill Weylock]

Dear Cy (Dear Taz?) -

Any easy way to tell Word to use Acrobat Pro or Standard?

I¹ve been blissfully unaware that I was losing anything by letting OS X make
my PDFs. I¹m just a simple-minded guy, I guess.

I know I can drag the doc to Distiller of course. Hoping there is some neat
way within Word.

Thanks.


Best,


- Bill

Hi Pete,

re #1, I know of no feature within Word that will generate a list of
fonts used. There may be a 3rd party utility or macro for that purpose,
but I don't know.

re #2, Matt's reply is harsh but true. The Print PDF function of OS X
is a handy convenience for the typical home/office user, but just
doesn't cut it for professional output. Acrobat is a far better way to
go, and the type of work you're doing suggests that you may also
benefit from adding InDesign or QuarkXpress to your stable of apps.

Good Luck! |:>)

Panther 10.3.6
Office 2004
Windows XP Pro SP2
Office 2003

 

[John McGhie [MVP - Word and Word Macintosh]]

Yes: You can allow Acrobat to install its very toxic PDFMaker.dot template
in your Word Startup folder. If you do, you will get a new toolbar with a
button labelled "Make PDF" that sends the document to Acrobat.

You will also get all sorts of problems with Word and macros and whatever
because PDFMaker is not very well coded.

You will also get a better result by using Word>File>Print>Adobe PDF.

So I wouldn't allow PDFMaker to hang around (don't, on my system...)

Dear Cy (Dear Taz?) -

Any easy way to tell Word to use Acrobat Pro or Standard?

I¹ve been blissfully unaware that I was losing anything by letting OS X make
my PDFs. I¹m just a simple-minded guy, I guess.

I know I can drag the doc to Distiller of course. Hoping there is some neat
way within Word.

Thanks.


Best,


- Bill







Panther 10.3.6
Office 2004
Windows XP Pro SP2
Office 2003

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me unless I ask you to.

John McGhie <[email protected]>
Microsoft MVP, Word and Word for Macintosh. Consultant Technical Writer
Sydney, Australia +61 4 1209 1410