Word 2003 "keep with Next" functionality

[Clif Barber]

I my documentation, I use bullted list a lot. I prefer that paragraphs that
are the lead-in to a new bullet list are kept with the 1st bullet. Right
now, I have to manually identify the paragraph and then manually set the
paragraph format --> keep with next <paragraph>.

I also use merged cells in a Word table to identify sections within the
table. I would prefer that these section headings be kept with the 1st row
following it in the section. Right now, I have to manually find the rows
where the page break violates my rule and then insert a page break before the
section header row.

Does Word 2003 support conditional paragraph formating or some other
mechanism to automate these processes??

 

[Beth Melton]

Not really. You could define a style style that uses the Keep with next
option and use it instead. For example you could create a style called "Lead
In" that has the Keep with next option. You could even go one step further
and set the following paragraph for the style to a List style type (for your
bullets). That way, once the style is applied to your lead in paragraph when
you press Enter you'll automatically start your bullet list. Note that
styles can have keyboard shortcuts assigned which makes applying them easier
if you are a keyboarder.

Also, the Keep with next also applies to table rows so at least you can use
that instead of a page break. You could create a style for the table row as
well. Although...if your table dimensions are the same you could create an
AutoText entry for the single row that uses the Keep with next option. Then
when you need your "section" row, just insert the AutoText entry which will
insert the row with the merged cells and the Keep with next option.

Perhaps not exactly what you were looking for but these methods would
definitely save time.

Please post all follow-up questions to the newsgroup. Requests for
assistance by email cannot be acknowledged.

~~~~~~~~~~~~~~~
Beth Melton
Microsoft Office MVP

Coauthor of Word 2007 Inside Out:
http://www.microsoft.com/MSPress/books/9801.aspx#AboutTheBook

Word FAQ: http://mvps.org/word
TechTrax eZine: http://mousetrax.com/techtrax/
MVP FAQ site: http://mvps.org/

 

[Clif Barber]

Thank you very much for your detailed response. I now understand my options.
--
Clifton J. Barber
CJ Barber Consutling Services

Not really. You could define a style style that uses the Keep with next
option and use it instead. For example you could create a style called "Lead
In" that has the Keep with next option. You could even go one step further
and set the following paragraph for the style to a List style type (for your
bullets). That way, once the style is applied to your lead in paragraph when
you press Enter you'll automatically start your bullet list. Note that
styles can have keyboard shortcuts assigned which makes applying them easier
if you are a keyboarder.

Also, the Keep with next also applies to table rows so at least you can use
that instead of a page break. You could create a style for the table row as
well. Although...if your table dimensions are the same you could create an
AutoText entry for the single row that uses the Keep with next option. Then
when you need your "section" row, just insert the AutoText entry which will
insert the row with the merged cells and the Keep with next option.

Perhaps not exactly what you were looking for but these methods would
definitely save time.

Please post all follow-up questions to the newsgroup. Requests for
assistance by email cannot be acknowledged.

~~~~~~~~~~~~~~~
Beth Melton
Microsoft Office MVP

Coauthor of Word 2007 Inside Out:
http://www.microsoft.com/MSPress/books/9801.aspx#AboutTheBook

Word FAQ: http://mvps.org/word
TechTrax eZine: http://mousetrax.com/techtrax/
MVP FAQ site: http://mvps.org/

 

[Beth Melton]

You're welcome. If you need help on any of the specifics in setting up any
of the methods I described, just let us know.

Please post all follow-up questions to the newsgroup. Requests for
assistance by email cannot be acknowledged.

~~~~~~~~~~~~~~~
Beth Melton
Microsoft Office MVP

Coauthor of Word 2007 Inside Out:
http://www.microsoft.com/MSPress/books/9801.aspx#AboutTheBook

Word FAQ: http://mvps.org/word
TechTrax eZine: http://mousetrax.com/techtrax/
MVP FAQ site: http://mvps.org/

Thank you very much for your detailed response. I now understand my
options.