Word 2003 Mail merge - Inserting word filed if...then...else

[Mani K]

I am using word 2003. I have a MM document with about 10 merge fields created
as word table (6 for address and 4 for Mail ID phones etc which will not be
in the letter for used for other purposes). For some records one/two fields
are blank. Say mail_ID or Home phone. I want to use "Insert word field "
"if..else..then" for such records and add text to requesting the concerned to
furnish the mail_ID. I select the field name mail_ID "equals to blank" how
I compare? (compare with what in the third box). Anybody can help me? Thanks
in advance!

 

[Peter Jamieson]

IMO it doesn't take long before it becomes easier to insert these fields
directly, e.g.
a. put the insertion point where you want the field
b. press ctrl-F9 to insert a pair of "special field braces" to give you

{ }

c. type IF "" = "" "the text you want" "" in between to give you

{ IF "" = "" "the text you want" "" }

d. put the insertion point between the first "" and press F9 again

{ IF "{ }" = "" "the text you want" "" }

e. type MERGEFIELD "Mail_ID"

{ IF "{ MERGEFIELD "Mail_ID" }" = "" "the text you want" "" }

f. either copy/paste the { MERGEFIELD "Mail_ID" } field between the final
"" or repeat (d) and (e) but putting the insertion point between the final
"" to give you

{ IF "{ MERGEFIELD "Mail_ID" }" = "" "the text you want" "{ MERGEFIELD
"Mail_ID" }" }

You can drop the quotes around Mail_ID if it doesn't have spaces and so on.
You can usually drop the quotes around the { MERGEFIELD Mail_ID } fields as
well, but I prefer to keep them.

Use Alt-F9 to toggle between field codes and results/preview, and sleect and
press F9 to update a particular field's result as necessary.

Peter Jamieson

 

[Mani K]

Hi
Thank you very much. It helped. Thanks again

Mani K