Word 2003 Mail Merge

[Paula]

I have a table document that I want to merge with a data file, creating a 25
line list of people on one page. In my document I've inserted field codes in
the first row (last name, first name in 1st cell and Date of Hire and "Next
Record" field in 2nd cell). The completed merge, however, prints 25 pages of
only 1 entry per page. The only way I can accomplish the task the way I want
it is to create 25 rows in the main table document and copy the field codes
on each row. There's got to be a quicker way! If I had 500 names to merge,
I shouldn't have to set up 500 lines of a table with field codes!
Any help is greatly appreciated.

 

[S-Dogg]

Try using [Next Record] in the next row of the same table. You won't need it
again for the fields that come after the first. You can then copy and paste
your new row 23 more times to get the whole thing in there.

 

[Doug Robbins - Word MVP]

Change the mail merge main document to a Directory type and remove the "Next
Record" field. With the merge fields in a table like that, when you execute
the merge to a new document, that document will contain a table with a row
of data for each record in the data source. Whether there will be 25 rows
per page will depend upon the height of each row, etc.

If you need precisely 25 rows per page, you will have to insert a 25 row
table into the mail merge main document and insert the merge fields into
each row with a "Next Record" field before the first mergefield in each row
except for the first row.

--
Hope this helps.

Please reply to the newsgroup unless you wish to avail yourself of my
services on a paid consulting basis.

Doug Robbins - Word MVP