Word 2003 Paragraph Numbering when combining multiple documents

[Joseph Talbott]

I have a multi-chapter document when has paragraphs numbered 1., 1.1.,
1.1.1., 2., 2.1., etc. where the first digit signifies the chapter. I am
using heading styles to organize the numbering in the document and it works
well - when all of the chapters are in a single document. To facilitate
editing and review, I have broken each chapter into a separate document with
the idea that I would either combine them using "Insert File" or
"IncludeText" fields. I am also using RD fields to create a master TOC and
Index for the "combined" document.

I have discovered that, when I break out each chapter to a single document,
the paragraph numbers default to 1., 1.1., 1.1.1., etc. no matter what
chapter I am in and this is the number that gets brought into the TOC and
combined document when I use "Insert File." I have gone back and reset the
chapter numbering to start at the appropriate number and I can print it
correctly but the paragraph numbering reverts to 1. either when I close or
open the document. I have "update fields when printing" unchecked but don't
see another toggle that would keep the paragraph numbers from changing.

 

[Stefan Blom]

What you are seeing shouldn't happen. Did you make sure to set up heading
numbering correctly (as explained in the article at
http://www.shaunakelly.com/word/numbering/OutlineNumbering.html)?

 

[Joseph Talbott]

ueThanks Stefan,

My first response was to say that I carefully followed Shauna's guide when I
set up my numbering scheme but then I thought it might be a good time to
re-read her article to see if I might pick up something new. Well, that was
it. Somewhere in the process of setting up the single-chapter files, the
"Automatically update document styles" box on the Templates and Add-ins
dialogue box got checked and since I made a copy of the compiled document
when I created each chapter file, the error propagated to all of the new
documents.

It's all good now. Thanks for the reminder.

Joe

 

[Stefan Blom]

I'm glad you got it sorted!