Word 2003 - Removing non populated fillin fields

[Ann @ Staples]

We have a template which utilises fill-in fields sucessfully. At the start
of the document we have 5 seperate fill-in fields eg. FILLIN "Enter Client 1
Name"\*MERGEFORMAT, FILLIN "Enter Client 2 Name"\*MERGEFORMAT etc seperated
by carriage returns to create a list. These 5 fill-ins are seperately
bookmarked. Later in the document there are REF fields referencing each of
the 5 fill-ins. This works really well when there are 5 clients. When there
are only 3 clients there are gaps where the non populated fill-in fields are.
How can I remove the non populated fields within the document (which should
close the gaps and make the document look nicer). Thanks for any ideas.

 

[Graham Mayor]

Use conditional fields to place the REF fields and the space the occupy eg

{IF {REF BMK1} <> "" "{REF BMK1}
"}{IF {REF BMK2} <> "" "{REF BMK2}
"}{IF {REF BMK3} <> "" "{REF BMK3}
"}{IF {REF BMK4} <> "" "{REF BMK4}
"}{IF {REF BMK5} <> "" "{REF BMK5}
"}
will only create a new line for the REF field when the REF field has
content.

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Graham Mayor - Word MVP


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