Word 2004 -Display recent files' drive/volume as part of namessame as Excel?

[Norman R. Nager, Ph.D.]

In Excel 2004, the recent files list under the files pulldown menu starts
each listing with the Volume name (for example: "A-G5 10.3.4" in which the A
stands for Drive A of two hard drives ).

In Excel's case, a quick glance under the files pulldown menu after opening
or saving a file confirms that one has saved it to the right drive and
volume when you're working with a primary drive and a secondary drive to
which one backs up file periodically.

Is there any way to get Word 2004 recent files to display the same way?

 

[JE McGimpsey]

In Excel 2004, the recent files list under the files pulldown menu starts
each listing with the Volume name (for example: "A-G5 10.3.4" in which the A
stands for Drive A of two hard drives ).

In Excel's case, a quick glance under the files pulldown menu after opening
or saving a file confirms that one has saved it to the right drive and
volume when you're working with a primary drive and a secondary drive to
which one backs up file periodically.

Is there any way to get Word 2004 recent files to display the same way?

I think the way it *used* to work was that the path would not be shown
if the document was in the current directory, and would be shown if not.
It doesn't appear to be that consistent (WinWord has similar issues).

I use a toggle button on a custom toolbar that toggles the caption of
the document to include the path. You may find it works as well or
better than relying on the MRUF list:

Public Sub CaptionToggle()
Dim docMyDoc As Document
Dim bFull As Boolean
Set docMyDoc = ActiveDocument
With ActiveWindow
bFull = (.Caption = docMyDoc.FullName)
If bFull Then
.Caption = docMyDoc.Name
Else
.Caption = docMyDoc.FullName
End If
Application.CommandBars.FindControl(Tag:= _
"Caption Toggle Button").State = Not bFull
End With
End Sub

I store the macro (and create the toolbar) in an add-in, but you could
also put it in a regular module in the Normal template. I gave the
toggle button the Tag "Caption Toggle Button". The macro changes the
button's state so that it appears "down" when the full name including
path is displayed, and "up" when only the document name is displayed
(useful before you've saved). The line

Application...Not Full

can be deleted if you don't wish to do that.

 

[Paul Berkowitz]

In Excel 2004, the recent files list under the files pulldown menu starts
each listing with the Volume name (for example: "A-G5 10.3.4" in which the A
stands for Drive A of two hard drives ).

In Excel's case, a quick glance under the files pulldown menu after opening
or saving a file confirms that one has saved it to the right drive and
volume when you're working with a primary drive and a secondary drive to
which one backs up file periodically.

Is there any way to get Word 2004 recent files to display the same way?

What about just command-clicking on document name in the title bar? You
should be able to see at a glance the whole folder and disk hierarchy in
which the doc lives. (That works for all Mac document files, as far as I
know. Or maybe it has to be implemented by the app, which Word, Excel and
PPT all do.)

--
Paul Berkowitz
MVP Entourage
Entourage FAQ Page: <http://www.entourage.mvps.org/faq/index.html>
AppleScripts for Entourage: <http://macscripter.net/scriptbuilders/>

Please "Reply To Newsgroup" to reply to this message. Emails will be
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PLEASE always state which version of Entourage you are using - **2004**, X
or 2001. It's often impossible to answer your questions otherwise.

 

[Norman R. Nager, Ph.D.]

What about just command-clicking on document name in the title bar? You
should be able to see at a glance the whole folder and disk hierarchy in
which the doc lives. (That works for all Mac document files, as far as I
know. Or maybe it has to be implemented by the app, which Word, Excel and
PPT all do.)

Thanks very much, Paul. I love a simple solution! I've now put it on my
an Excel spreadsheet of my favorite keyboard shortcuts and saved it in an
Entourage Note.

 

[Norman R. Nager, Ph.D.]

I think the way it *used* to work was that the path would not be shown
if the document was in the current directory, and would be shown if not.
It doesn't appear to be that consistent (WinWord has similar issues).

I use a toggle button on a custom toolbar that toggles the caption of
the document to include the path. You may find it works as well or
better than relying on the MRUF list:

Public Sub CaptionToggle()
Dim docMyDoc As Document
Dim bFull As Boolean
Set docMyDoc = ActiveDocument
With ActiveWindow
bFull = (.Caption = docMyDoc.FullName)
If bFull Then
.Caption = docMyDoc.Name
Else
.Caption = docMyDoc.FullName
End If
Application.CommandBars.FindControl(Tag:= _
"Caption Toggle Button").State = Not bFull
End With
End Sub

I store the macro (and create the toolbar) in an add-in, but you could
also put it in a regular module in the Normal template. I gave the
toggle button the Tag "Caption Toggle Button". The macro changes the
button's state so that it appears "down" when the full name including
path is displayed, and "up" when only the document name is displayed
(useful before you've saved). The line

Application...Not Full

can be deleted if you don't wish to do that.

Thanks very much, J.E. Most thoughtful of you to share. A couple followup
questions, please:

1. What does "MRUF" stand for in MRUF list?
2. Is "caption" the name for the words that appear in a document's title
bar?
3. How does the script work differently than Paul's suggestion of
command-clicking on the words that appear in a document's title bar?

Respectfully, Norm

 

[JE McGimpsey]

1. What does "MRUF" stand for in MRUF list?

Most Recently Used Files

2. Is "caption" the name for the words that appear in a document's title
bar?
Yes.

3. How does the script work differently than Paul's suggestion of
command-clicking on the words that appear in a document's title bar?

It can be triggered one-handed...? (either by keyboard shortcut or
attaching to a toolbar button).

It shows the Path and filename as a colon-delimited string, e.g.:

HD:Users:JEocuments:test.doc

rather than a dropdown.

It also toggles the title bar so that the path is persistent, always
being displayed rather than just while CMD-clicking.