Hi Andy:
Hell, you don't NEED "Send to Word" to do this, on either the PC or the Mac
I NEVER use Send to Word, because I like to be in control of the results
PowerPoint on the Mac is a level ahead of PowerPoint on the PC. Send the
entire presentation to the Mac.
On the Mac, open the presentation in PowerPoint and use Save As "RTF". This
will bring the Outline out for you. Open that in Word on the Mac, and Save
As a Word document.
Now go back to PowerPoint and use Save As again. This time, choose "PICT".
It will prompt you whether you want to save the current slide or all of
them. Choose All.
Now open the folder where you saved in the Finder, and drag the individual
pictures into the Word document and drop each one where you want it.
I haven't tested this on the Mac recently, but I think you will find you get
a perfect copy of each slide
I use exactly the same method on the PC,
except that I choose WMF as the graphics save format, which is not supported
on the Mac.
Note: If you want to send these documents back to the PC, do NOT use PICT.
If Word has been correctly installed on your PCs, there is no reason why you
shouldn't use PICT, but most IT departments stuff it up and leave out the
PICT filter when they install PC Office, which makes PICT unreadable (re-Xs)
on the PC.
In that case, choose PNG as your graphics output format. It has a high
colour depth like JPEG but it's a lossless compression similar to TIFF only
one 20th of the size. If you do choose PNG as your output, not that Mac
PowerPoint has a Resolution setting which PC PowerPoint does not have.
If you leave that at the default 72 dpi (screen resolution) your material
will look awful when printed. Set to either 150 or 300 dpi for a colour
printer, or 600 for a black-and-white printer. Don't get this setting too
high: you will only bulk up your files and your printing will take ages,
without affecting the appearance. Most printers print colour at either half
or a quarter of their black-and-white resolution. Set the setting as low as
possible: each time you double this setting you square the file size
Cheers
Hi John
Thanks for the update. Actually I produce course materials this way - and
end up with hundreds of PowerPoint slides - and a subsequent Word file that
is around 300MB! I hate doing it this way, but with training courses over a
week containing lots of PowerPoint slides, it seems the only way to do it.
This is because I can produce headers and footers and tables of contents and
page numbers etc. If anyone has a better idea as to how to produce course
materials from PowerPoint I'm all ears. I hate using a PC to do it with, but
I have to resort to that because there is no "send to word" function in PPT
for the Mac like there is in PPT for Windows.
Regards
Andy
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John McGhie <
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Microsoft MVP, Word and Word for Macintosh. Consultant Technical Writer
Sydney, Australia +61 (0) 4 1209 1410
