Word 2004 normal.dot default styles missing

[rogers1954]

I'm wondering whether I need to uninstall and reinstall Office 2004 on
OS X 10.4.7. For a new document based on NORMAL.DOT, the only style
displayed in Word's toolbar is "Normal." When I open Format>Style, I
see only the following: Default Paragraph Font, No List, Normal, and
Table Normal.

I know that there should be at least Headings 1, 2, and 3 and Normal.
I've checked the file location preference for templates (Microsoft User
Data), and I've renamed and recreated NORMAL.DOT several times. The
problem persists. Since the app doesn't seem to be creating the correct
styles when it regenerates the Normal template, I wonder if it's
missing something essential.

Thanks for any assistance.

Roger

 

[John McGhie [MVP -- Word and Word Mac]]

No. You've set a View of "Available Styles". This will show you only the
styles that have been used in the current document. Other styles remain
hidden until you use them.

On the Formatting Palette, choose the Styles section, then set the view to
"All styles" and they will all magically appear.

Sorry: I can't give you the keystrokes right now: I'm at work on the PC.

If the built-in styles really were not "there", Word would be so ill it
wouldn't start at all. The default Normal that is created when you re-name
Normal is made from Word's defaults, which are hard-coded into the program.
If they weren't there, Word wouldn't run

You've been using a PC too long On the Mac, re-installing the
application pretty-much NEVER fixes ANYTHING. If you go through a Remove
and Replace, you can (very laboriously) cure some diseases in the settings
files (which can often be fixed quicker and easier in other ways...).

Cheers

 

[Jacques]

I'm wondering whether I need to uninstall and reinstall Office 2004 on
OS X 10.4.7. For a new document based on NORMAL.DOT, the only style
displayed in Word's toolbar is "Normal." When I open Format>Style, I
see only the following: Default Paragraph Font, No List, Normal, and
Table Normal.

I know that there should be at least Headings 1, 2, and 3 and Normal.
I've checked the file location preference for templates (Microsoft User
Data), and I've renamed and recreated NORMAL.DOT several times. The
problem persists. Since the app doesn't seem to be creating the correct
styles when it regenerates the Normal template, I wonder if it's
missing something essential.

In Format Style, under List, is it showing Styles in Use? If so, try
changing it to All Styles.

Jacques

 

[rogers1954]

John, Jacques,

Thanks for the replies. When I open the Style palette, I do see all the
standard styles. I changed the dropdown to All Styles and clicked
Apply, but the toolbar dropdown still shows only the Normal style. Once
I select a style and apply it to some content, that style then shows up
on the toolbar style dropdown list, so the view apparently isn't
changing despite what I did on the Palette.

Can the Style dropdown show all styles? If so, how do I change its
setting from Available to All?

Thanks

Roger

 

[CyberTaz]

Curious behavior -

If I create a New Blank doc with the Styles section of the Palette collapsed
or with the Palette OFF, the only items in the Formatting Toolbar list are
'Clear Formatting' and 'Normal'. Once I expand the Styles section of the
Palette the toolbar list populates with the other Available Styles names.

If the Styles section of the Palette is expanded when I create the new doc
the Available Styles are immediately available in the toolbar list.

Once the toolbar list is "refreshed" I can collapse the Palette or turn it
off & the Styles remain listed in the toolbar list.

Also, if the Palette is off or collapsed & I apply a Style from
Format>Styles, that Style gets added to the list but none of the others do.
The same is true regardless of which Styles I apply individually... They
each are added to the toolbar list, but one at a time. IOW, just adding one
Style doesn't cause *all* Available Styles to appear in the toolbar list,
whereas just opening the Palette & expanding the Styles section populates
the toolbar list with all Available Styles even if I don't apply one.

Regards |:>)
Bob Jones
[MVP] Office:Mac

 

[John McGhie [MVP - Word and Word Macintosh]]

Yeah It's not the most refined implementation, is it

Curious behavior -

If I create a New Blank doc with the Styles section of the Palette collapsed
or with the Palette OFF, the only items in the Formatting Toolbar list are
'Clear Formatting' and 'Normal'. Once I expand the Styles section of the
Palette the toolbar list populates with the other Available Styles names.

If the Styles section of the Palette is expanded when I create the new doc
the Available Styles are immediately available in the toolbar list.

Once the toolbar list is "refreshed" I can collapse the Palette or turn it
off & the Styles remain listed in the toolbar list.

Also, if the Palette is off or collapsed & I apply a Style from
Format>Styles, that Style gets added to the list but none of the others do.
The same is true regardless of which Styles I apply individually... They
each are added to the toolbar list, but one at a time. IOW, just adding one
Style doesn't cause *all* Available Styles to appear in the toolbar list,
whereas just opening the Palette & expanding the Styles section populates
the toolbar list with all Available Styles even if I don't apply one.

Regards |:>)
Bob Jones
[MVP] Office:Mac

--

Please reply to the newsgroup to maintain the thread. Please do not email
me unless I ask you to.

John McGhie <[email protected]>
Microsoft MVP, Word and Word for Macintosh. Consultant Technical Writer
Sydney, Australia +61 (0) 4 1209 1410

 

[rogers1954]

John:

You were right. I was using the Format > Style window, rather than the
Formatting Palette. Once I selected Show All Styles in the right tool,
the Style List works as I'm accustomed to seeing it.

And you say the formatting implementation will be changing again in the
next version of Word? That makes sense only if you equate change with
improvement.

Thanks again.

 

[John McGhie [MVP - Word and Word Macintosh]]

Hi Roger:

Have a look at the previews of Word 2007 for PC that are out there on the
Microsoft web site.

The next version of Mac Word will be almost exactly like that.

Yes, it is a very big change to the user interface. And yes, it is an
improvement. Instead of Styles and Formatting, we will be using "Document
Parts" that will have their styles and formatting already applied. This is
actually a "correct" implementation of "Styles" the way the printing
industry has always understood them: A named collection of formatting that
may also include text and graphical elements. For example, in most
newspapers, the "MastHead" is a a single style.

There will be individual styles (six or seven kinds...) but these will not
be on the top level of the user interface a lot of the time, because we
won't be using them very frequently.

It is very definitely better. But it certainly takes a bit of getting used
to

Cheers

John:

You were right. I was using the Format > Style window, rather than the
Formatting Palette. Once I selected Show All Styles in the right tool,
the Style List works as I'm accustomed to seeing it.

And you say the formatting implementation will be changing again in the
next version of Word? That makes sense only if you equate change with
improvement.

Thanks again.

Roger:

Yes, it can. You must OPEN THE FORMATTING PALETTE and THEN set the view you
want in the Styles pane of the Formatting Palette. Set "All Styles" in the
Formatting Palette and you will then see all styles in the drop-edown.

The Drop Down list is using the view that you have specified in the
Formatting Palette. Not the view that you specify in format>Styles and
Formatting.

The Styles and Formatting dialog is the "old" mechanism. The Formatting
Palette was supposed to be the "New" mechanism. It's a development of the
PC's Task Pane.

Jacque got confused by the two different contexts (which foxed me for a
while, too, when I first met it.)

Now, "Task Panes" have gone away on the PC, so we can expect both the Styles
and Formatting dialog and the Formatting Palette to disappear in Mac Word
Next. You and I, who use Styles, will get to "discuss" whether the Ribbon
represents an "improvement" to our workflow

Personally, I believe that it does. But only once you adjust your working
style to the concept of "Document Chunks". For example: instead of the
20-odd different styles I might use for the cover page, title page,
copyright page and table of contents, I insert a single "Chunk" named
"FrontMatter". The chunk has a "Theme" (named for the customer I am working
for at the time). The These globally applies the settings for all of the
styles, borders, fonts etc to that entire part as preferred by that
customer.

To switch the document for a different customer, I can apply the new
customer's Theme, and all of the formatting, including the styles will all
switch from Futura to Times (yeah, I have some deeply sick customers...)

The idea is that we spend a lot less time in the Styles, and really, only
when we are document designers creating new chunks.

Cheers

John, Jacques,

Thanks for the replies. When I open the Style palette, I do see all the
standard styles. I changed the dropdown to All Styles and clicked
Apply, but the toolbar dropdown still shows only the Normal style. Once
I select a style and apply it to some content, that style then shows up
on the toolbar style dropdown list, so the view apparently isn't
changing despite what I did on the Palette.

Can the Style dropdown show all styles? If so, how do I change its
setting from Available to All?

Thanks

Roger

John McGhie [MVP -- Word and Word Mac] wrote:
No. You've set a View of "Available Styles". This will show you only the
styles that have been used in the current document. Other styles remain
hidden until you use them.

On the Formatting Palette, choose the Styles section, then set the view to
"All styles" and they will all magically appear.

Sorry: I can't give you the keystrokes right now: I'm at work on the PC.

If the built-in styles really were not "there", Word would be so ill it
wouldn't start at all. The default Normal that is created when you re-name
Normal is made from Word's defaults, which are hard-coded into the program.
If they weren't there, Word wouldn't run

You've been using a PC too long On the Mac, re-installing the
application pretty-much NEVER fixes ANYTHING. If you go through a Remove
and Replace, you can (very laboriously) cure some diseases in the settings
files (which can often be fixed quicker and easier in other ways...).

Cheers

--

John McGhie <[email protected]>
Consultant Technical Writer, Microsoft MVP (Word, Word for Mac)
Sydney, Australia +61 (0)4 1209 1410

I'm wondering whether I need to uninstall and reinstall Office 2004 on
OS X 10.4.7. For a new document based on NORMAL.DOT, the only style
displayed in Word's toolbar is "Normal." When I open Format>Style, I
see only the following: Default Paragraph Font, No List, Normal, and
Table Normal.

I know that there should be at least Headings 1, 2, and 3 and Normal.
I've checked the file location preference for templates (Microsoft User
Data), and I've renamed and recreated NORMAL.DOT several times. The
problem persists. Since the app doesn't seem to be creating the correct
styles when it regenerates the Normal template, I wonder if it's
missing something essential.

Thanks for any assistance.

Roger

--

Please reply to the newsgroup to maintain the thread. Please do not email
me unless I ask you to.

John McGhie <[email protected]>
Microsoft MVP, Word and Word for Macintosh. Consultant Technical Writer
Sydney, Australia +61 (0) 4 1209 1410

--

Please reply to the newsgroup to maintain the thread. Please do not email
me unless I ask you to.

John McGhie <[email protected]>
Microsoft MVP, Word and Word for Macintosh. Business Analyst, Consultant
Technical Writer.
Sydney, Australia +61 (0) 4 1209 1410

 

[little_creature]

Hi,
first I would suggest you to check whether in styles you have shown "all
styles" and not only "available formating" or "formating in use"

(e-mail address removed) said the following on 8.9.2006 5:52:

 

[John McGhie [MVP - Word and Word Macintosh]]

Hi Little Creature:

You might like to connect directly to the main server: msnews.microsoft.com

I think we would like to get the benefit of your contributions in real time


For more, see here:
http://word.mvps.org/Mac/AccessNewsgroups.html

Read the bit about "Access Via Newsreaders" and use a news client such as
Entourage to get you right into the thick of things. That way, we won't be
waiting ten days for your contributions to filter back to us

Typically MSNEWS replicates posts across the server farm within two minutes
of you sending. MSNEWS is not a single computer, it's a "farm" of many of
them. I've not known it to take longer than 10 minutes unless the server is
really struggling (which can happen when the Spam weenies start trying to
get their sad little offerings into it). They nearly always fail, but they
can cause a server slowdown while they're trying

Cheers

Hi,
first I would suggest you to check whether in styles you have shown "all
styles" and not only "available formating" or "formating in use"

(e-mail address removed) said the following on 8.9.2006 5:52:

--

Please reply to the newsgroup to maintain the thread. Please do not email
me unless I ask you to.

John McGhie <[email protected]>
Microsoft MVP, Word and Word for Macintosh. Business Analyst, Consultant
Technical Writer.
Sydney, Australia +61 (0) 4 1209 1410

 

[little_creature]

Hi,
I'm sorry. By my nature it got lost in the messages... I will try to
improve myself, however, I do not believe much in any improvement. Keep
panicking is my motto ;-)

 

[John McGhie [MVP - Word and Word Macintosh]]

I'm sorry, I didn't explain properly -- You *can't* improve your arrival
time unless you connect directly to the hosting server.

You're coming in through the web interface: it never seems to do much better
than four hours from the time you post to the time we see it. If you come
directly into the news server, we'll see it within about 120 seconds of your
post.

Cheers

Hi,
I'm sorry. By my nature it got lost in the messages... I will try to
improve myself, however, I do not believe much in any improvement. Keep
panicking is my motto ;-)

--

Please reply to the newsgroup to maintain the thread. Please do not email
me unless I ask you to.

John McGhie <[email protected]>
Microsoft MVP, Word and Word for Macintosh. Business Analyst, Consultant
Technical Writer.
Sydney, Australia +61 (0) 4 1209 1410

 

[little_creature]

No, I'm fine, it was my fault.
Thanks for advise to use email client. Yes I do use it, I find it more
comfortable. I use - Entourage on Mac and TB on PC and sort the messages
according date to have the same sorting method on both platforms. What
happened is that during holiday I didn't read the groups so I decided to
download 500 header and sometimes it happens in TB that affer downloading
the new messages I'm not at the top of the list of messages and as I wasn't
carefull enough and picked the message from the top of the window (not
checking the date) which because I was scrolled down wasn't the newest...
That's exactly me through and through, still in rush, confused, hotheaded
doing more things simultaneously and panicking
You can see it sometimes in my answers - if I just read the question more
proprely and calmly... but I won't be better

 

[Beth Rosengard]

Boy, does that sound familiar !

Anyway, stick around! It's good to have you here.

--
***Please always reply to the newsgroup!***

Beth Rosengard
MacOffice MVP

Mac Word FAQ: <http://word.mvps.org/Mac/WordMacHome.html>
My Site: <http://www.bethrosengard.com>

 

[John McGhie [MVP -- Word and Word Mac]]

Oh, yeah... Sounds just like the rest of us

Really good to have you here. You can even tell us your real name if you
like: we really appreciate the chance to get to "know" people personally.

In fact, many of us have actually met in person... maybe we could even meet
you one day??

Cheers

--

John McGhie <[email protected]>
Business Analyst, Consultant Technical Writer
Microsoft MVP (Word, Word for Mac)
Sydney, Australia +61 (0)4 1209 1410

 

[little_creature]

Hi Jon and Beth, my name is Lenka Otahalova, but I would like to stay
anonymous in my home group so I will use my nick in filed from henceforth if
you don't mind, but now you know me. Honestly, I don't think we could meet
one time because I live on the other side of The Earth ;-) See I've got the
day now, while you are sleeping. Anway thanks all for being so nice.

 

[John McGhie [MVP - Word and Word Macintosh]]

Hi Lenka:

I'm not sleeping, I just got home from work

And there's no place on earth that is safe from us -- we have spies
everywhere

Cheers

Hi Jon and Beth, my name is Lenka Otahalova, but I would like to stay
anonymous in my home group so I will use my nick in filed from henceforth if
you don't mind, but now you know me. Honestly, I don't think we could meet
one time because I live on the other side of The Earth ;-) See I've got the
day now, while you are sleeping. Anway thanks all for being so nice.

--

Please reply to the newsgroup to maintain the thread. Please do not email
me unless I ask you to.

John McGhie <[email protected]>
Microsoft MVP, Word and Word for Macintosh. Business Analyst, Consultant
Technical Writer.
Sydney, Australia +61 (0) 4 1209 1410